HomeMy WebLinkAboutPA POSITION DESCRIPTION QUESTIONNAIRE r G a
CITY OF PORT ARTHUR
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POSITION DESCRIPTION QUESTIONNAIRE
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I - Identifying Information
A. Name
(Last) (First) .
(Middle Initial ) .
B. Department
C. Division
D. Section
E. Classification Title
F. Location & Work Address
G. Work Telephone Number
H. Length of Time with (Organization)
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I. Length of Time in Current Position years months
years months
I J . Assigned Hours per Week ' Hours: to
4, K. Name of Immediate Supervisor
L. Job Title of Immediate Supervisor
il II - Purpose of the Position
il Briefly describe the major purpose(s ) or function(s ) of the position you now
hold:
il .
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III - Duties and Responsibilities
Please describe exactly what you do on the job. Think about it very care-
fully. List all duties you perform in order of importance. A duty is an
action, responsibility, or combination of several steps you take in performing
your job. Please do not repeat the same duties, but be very specific in
explaining each task.
THIS IS THE MOST IMPORTANT PART OF THIS QUESTIONNAIRE:
After you have listed the duties, rate each duty statement for frequency using
the scales below:
Frequency Code
Performed once or more daily --13--
Performed once or more weekly - W
Performed once or more monthly - M
Performed once or more yearly - Y
TASK/DUTY FREQUENCY
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III - Duties and Responsibilities (Continued) Frequency
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III - Duties and Responsibilities (Continued) Frequency
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(Please use additional pages as necessary. )
IV - Tasks/Duties Added to Your Job in the Last Year: List below any tasks or
duties that have been added to your job in the last year. (These tasks will
have already been listed in Section III . )
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V - Job Requirements--In consideration of the duties described in Section III ,
please write the knowledge, skills and abilities that are:
(1 ) Necessary for successful performance.
(2 ) Not learned in a brief training or orientation session (1 day or
less) .
(3) Required by the job, not the ones you may have acquired on the job.
Definitions
. Knowledge is a body of information applied directly to the perform-
ance of a function or duty.
. Ability is the competence to perform an observable duty and usually
results in a observable product.
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. Skill is a developed aptitude or ability to use a knowledge effec-
tively and readily or dexterity/coordination in the performance of
learned physical tasks.
Consider what KINDS of knowledges, skills, and abilities are needed and HOW
you use them to per orm your assigned duties.
Examples:
. Advanced typing skills to accurately produce memos, forms, reports
(including statistical tables) , correspondence, within given time-
lines.
. Basic bookkeeping skills to calculate, verify, and record all
accounts payable.
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V - Job Requirements (Continued) .
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(Please use additional pages as necessary. )
VI - Special Requirements--Please list any licenses, registrations or certifi-
cates required for your position.
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VII - Equipment Operating Requirements--List any equipment or machines you use
on the job.
USE:
MACHINE/EQUIPMENT CONTINUOUSLY-FREQUENTLY-OCCASIONALLY
VIII - Supervision Received
A. From whom do you normally receive your work assignments?
Name: Title:
B. How frequently is your work reviewed? (e. g. daily; after each assignment;
weekly )
C. Who reviews your work for accuracy and completeness?
Name: Title:
D. How is your work checked in order to discover/eliminate errors?
A-S
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IX - Supervision Exercised
A. Do you supervise any employees? Yes No
If yes:
NAME POSITION TITLE
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B. Please list the total number of employees you are responsible for:
Full-time, Part-time Seasonal Other
C. Do you have lead supervision on a permanent basis for. employees?
Yes No
If yes:
NAME POSITION TITLE
Please list the total number employees you have lead supervision for:
Full -time Part-time Seasonal Other
X - Describe your responsibility (if any) for developing, administering, or
monitoring a budget. Please indicate total amount for which you are respon-
sible, if appropriate.
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XI - Decision Making--List at least three important or significant decisions
which you make frequently and independently in the course of your job.
XII - Contacts--With what individuals inside your organization do you have
regular and frequent contact required by the major responsibilities of your
. job other than your supervisor and those supervised? List the job title of
the individual , the purpose of the contact and the frequency.
JOB TITLE • PURPOSE OF CONTACT FREQUENCY*
(*Use frequency codes found in Section III--Daily, Weekly, Monthly, Yearly. )
With what individuals outside your organization do you have regular and fre-
quent contact required by the major responsibility of your job? List their
titles, the organization they represent ( if appropriate) , the purpose of the
contact, and the frequency.
TITLE AND ORGANIZATION PURPOSE OF CONTACT FREQUENCY*
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(*Use frequency codes found in Section III--Daily, Weekly, Monthly, Yearly. )
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XIII - Describe any physical activity required in the performance of your job.
This would not include normal sitting/walking within an office environment.
. PHYSICAL ACTIVITY LENGTH OF TIME FREQUENCY*
(*Use frequency codes found in Section III--Daily, Weekly, Monthly, Yearly. )
XIV - Describe any unusual and/or disagreeable working conditions which you are
exposed to/required to deal with in the course of your job.
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TO THE BEST OF MY KNOWLEDGE THE ABOVE INFORMATION IS CORRECT.
Signed by: Date:
(Employee)
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SUPERVISOR'S STATEMENT
Please use this form (and additional sheets of paper if necessary) to comment
on the •employee's position description. DO NOT write on or mark employee's
questionnaire.
1 . Do the duties and responsibilities of this position fit within the Para-
. meters of the current job description? Yes No
If NO: In what ways do the duties performed and responsibilities assumed by
this position differ from those listed in the current job description?
2. Explain the type of supervision this job receives:
Signature: Date:
Job Title:
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DEPARTMENT HEAD'S STATEMENT
Do the preceding descriptions and comments by the employee and immediate super-
visor describe the position accurately and fully? Please comment.
Signature: Date:
Job Title:
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