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Home My WebLink About09/09/2014 SPECIAL MEETING SPECIAL MEETING — September 9, 2014 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Williamson gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Special Session on Tuesday, September 9, 2014 at 4:10 p.m. in the City Council Chambers, City Hall, with the following members present: Mayor Deloris "Bobbie" Prince; Councilmembers Raymond Scott, Jr., Tiffany Hamilton, Morris Albright, III., Stephen A. Mosely, Robert E. "Bob" Williamson and Kaprina Frank; Interim City Manager John A. Comeaux, P.E., City Secretary Sherri Bellard and City Attorney Valecia Tizeno. Councilmember Willie "Bae" Lewis, Jr. joined the Special Meeting at 4:17 p.m. Mayor Pro Tem Mayor Pro Tem Derrick Freeman joined the Special Meeting at 4:46 p.m. II. WORKSHOP REGARDING FORENSIC AUDIT The Workshop was postponed. III. UNFINISHED BUSINESS A. Resolutions (1) P. R. No. 18488 — A Resolution Authorizing The City Manager To Prepare A Request For Proposals In Order To Engage A Firm To Conduct A Forensic Audit Of All City Departments (Requested By Councilmember Lewis) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Williamson and seconded by Councilmember Albright that Proposed Resolution No. 18488 be removed. The following roll call vote was taken on the motion to remove Proposed Resolution No. 18488 from the agenda: Councilmember Albright "Yes" Councilmember Frank "Yes" Councilmember Hamilton "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Resolution No. 18488 was removed from the agenda. IV. WORKSHOP REGARDING PHASE III WATER LOSS REDUCTION, WATER METER IMPROVEMENTS AND CITY WIDE FIXED BASED AUTOMATIC METER INFRASTRUCTURE Siemens Representatives Deval Allums and Chad Nobles, 8850 Fallbrook, Houston, Texas appeared before the City Council to answer inquiries regarding the above-mentioned topic. VI. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT (2) P.R. No. 18536 — A Resolution Authorizing The City Manager To Execute The Contract For Phase III Of A Performance Contracting Agreement Between The City Of Port Arthur And Siemens Industry, Inc., Building Technologies Division, For The Replacement Of Fire Hydrants, Large Water Meter Replacements, And City-Wide Retrofit To Fixed Based System, And Automatic Meter Reading System Upgrade, In An Amount Not-To-Exceed $8,021,021.00 (Funding Contingent Upon Approval Of Financing) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Albright and seconded by Councilmember Williamson that Proposed Resolution No. 18536 be adopted. The following roll call vote was taken on the motion to adopt Proposed Resolution No. 18536: Councilmember Albright "Yes" Councilmember Frank "Yes" Mayor Pro Tern Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Resolution No. 18536 was adopted becoming Resolution No. 14-406. The caption of Resolution No. 14-406 reads as follows: RESOLUTION NO. 14-406 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR PHASE III OF A PERFORMANCE CONTRACTING AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND SIEMENS INDUSTRY, INC., BUILDING TECHNOLOGIES DIVISION, FOR THE REPLACEMENT OF FIRE HYDRANTS, LARGE WATER METER REPLACEMENTS, AND CITY- WIDE RETROFIT TO FIXED BASED SYSTEM, AND AUTOMATIC METER READING SYSTEM UPGRADE, IN AN AMOUNT NOT-TO-EXCEED $8,021,021.00 (FUNDING CONTINGENT UPON APPROVAL OF FINANCING) V. WORKSHOP REGARDING COUNCIL CHAMBER AUDIO SYSTEM Discussion was held regarding the above-mentioned topic. VI. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT VI. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT (3) P.R. No. 18537 — A Resolution Authorizing The City Manager To Execute Change Order Nos. 1 And 2 To The Contract Between The City Of Port Arthur And Gulf Coast Audio Of Beaumont, Texas, For The Installation Of A New Sound System For The Council Chamber, Increasing The Contract Amount By $7,748.00 To A New Total Of $64,754.00 And The Contract Time By 11 Calendar Days. Account #001-1203-531.59-00 And #001-1013-513.92-00 City Council Minutes— Special Executive Meeting September 9, 2014 2 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Williamson and seconded by Councilmember Albright that Proposed Resolution No. 18530 be adopted. The following roll call vote was taken on the motion to remove Proposed Resolution No. 18530 from the agenda: Councilmember Albright "Yes" Councilmember Frank "Yes" Mayor Pro Tem Freeman "Yes" Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Resolution No. 18530 was adopted becoming Resolution No. 14-407. The caption of Resolution No. 14-407 reads as follows: RESOLUTION NO. 14-407 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NOS. 1 AND 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND GULF COAST AUDIO OF BEAUMONT, TEXAS, FOR THE INSTALLATION OF A NEW SOUND SYSTEM FOR THE COUNCIL CHAMBER, INCREASING THE CONTRACT AMOUNT BY $7,748.00 TO A NEW TOTAL OF $64,754.00 AND THE CONTRACT TIME BY 11 CALENDAR DAYS. ACCOUNT #001-1203- 531.59-00 AND #001-1013-513.92-00 VI. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions (1) P.R. No. 18530 — A Resolution Authorizing The Second Year (First Renewal) Of The Contract Between The City Of Port Arthur And Joey's Tractor Service Of Port Arthur, Texas, For Grass Cutting Services On Pleasure Island, In The Not-To- Exceed Amount Of $120,000.00. Funding Available In Pleasure Island Account Nos. 450-1291-549.59-00, 450- 1292-549.59-00, 450-1293-549.59-00, And 450-1294- 549.59-00 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Freeman and seconded by Councilmember Williamson that Proposed Resolution No. 18530 be adopted. The following roll call vote was taken on the motion to remove Proposed Resolution No. 18530 from the agenda: Councilmember Albright "Yes" Councilmember Frank "Yes" Mayor Pro Tem Freeman "Yes" City Council Minutes— Special Executive Meeting September 9, 2014 3 Councilmember Hamilton "Yes" Councilmember Lewis "Yes" Councilmember Mosely "Yes" Councilmember Scott "Yes" Councilmember Williamson "Yes" Mayor Prince "Yes" Proposed Resolution No. 18530 was adopted becoming Resolution No. 14-408. The caption of Resolution No. 14-408 reads as follows: RESOLUTION NO. 14-408 A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST RENEWAL) OF THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND JOEY'S TRACTOR SERVICE OF PORT ARTHUR, TEXAS, FOR GRASS CUTTING SERVICES ON PLEASURE ISLAND, IN THE NOT-TO-EXCEED AMOUNT OF $120,000.00. FUNDING AVAILABLE IN PLEASURE ISLAND ACCOUNT NOS. 450-1291-549.59-00, 450-1292-549.59- 00, 450-1293-549.59-00, AND 450-1294- 549.59-00 VI. BUDGET WORKSHOP Discussion was held regarding the above-mentioned topic. VIII. PUBLIC HEARING — 6:00 PM (1) A Public Hearing To Discuss The 2014 Tax Year Proposed Property Tax Rate For The City Of Port Arthur. A Tax Rate Of .792000 Per $100 Valuation Has Been Proposed For Adoption By The Governing Body Of The City Of Port Arthur. This Rate Exceeds The Lower Of The Effective Or Rollback Tax Rate, And State Law Requires That Two Public Hearings Be Held By The Governing Body Before Adopting The Proposed Tax Rate This Is The First Of Two Mandatory Hearings The Mayor introduced the above-mentioned Public Hearing at 6:01 p.m. Finance Director Deborah Echols appeared before the City Council and gave an overview of the above-mentioned tax rate. The Mayor requested to hear from anyone present in the audience who wished to speak regarding the above-mentioned tax rate. No one appeared. Upon the motion of Mayor Pro Tem Freeman, seconded by Councilmember Hamilton and carried unanimously, the City Council closed the Public Hearing at 6:15 p.m. V. ADJOURNMENT Upon the motion by Mayor Pro Tem Freeman, seconded by Councilmember Frank and carried unanimously, the City Council adjourned their Special Meeting at 6:15 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. City Council Minutes — Special Executive Meeting September 9, 2014 4 MAYOR DELORIS "BOBBIE" PRINCE ATTEST: CITY SECRETARY SHERRI BELLARD END OF SPECIAL MEETING HELD: September 9, 2014. APPROVED: City Council Minutes— Special Executive Meeting September 9, 2014 5