HomeMy WebLinkAboutPR 18542: 4TH FINAL YEAR RENEWAL APPLICATION SERVICES PROVIDER AGREEMENT WITH SUNGARD PUBLIC SECTOR, INC. INTERNAL CORRESPONDENCE
To: John A. Comeaux, P.E., Interim City Manager
From: Fay Young, Information Technology Manager ,
Date: September 12, 2014
Subject: Proposed Resolution No. 18542
Per Resolution No. 10-440, the City Council authorized a five year application services
provider (ASP) contract with SunGard Public Sector for the hosting of application
software for payroll, accounting, utility billing, purchasing, code enforcement and other
central system functions.
Per Resolution No. 11-154, the City Council authorized a supplement to the contract for
additional software to provide internet access to utility billing account information.
Per Resolution No. 14-214, the City Council authorized an additional supplement to the
contract was authorized to add Click2Gov employee self-service.
I recommend that the City Council approve Proposed Resolution No. 18542 the fourth
(4th) and final year renewal of the application services provider agreement and the
payment of ASP, QRep and Click2Gov fees for fiscal year 2014 — 2015 to SunGard
Public Sector in the not to exceed amount of $193,700.00.
cc: Deborah Echols, Finance Director
s:\mis\councilcomm\aspyr5.docx
P.R. NO. 18542
FY 9/12/2014
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FOURTH (4TH) AND FINAL YEAR
RENEWAL OF THE APPLICATION SERVICES PROVIDER
AGREEMENT WITH SUNGARD PUBLIC SECTOR, INC., IN A NOT-TO-
EXCEED AMOUNT OF $193,700.00 FOR FISCAL YEAR 2014-2015.
FINANCE ACCOUNT NO. 001-1034-515-54.00
WHEREAS, per Resolution No. 10-440, the City of Port Arthur entered into a five
(5) year application services provider (ASP) contract with SunGard Public Sector for the
hosting of application software for reporting, online payments, payroll, accounting, utility
billing, purchasing, code enforcement and other central system functions; and
WHEREAS, per Resolution No. 11-154, a supplement was authorized to the
contract for software to provide internet access to utility billing account information; and
WHEREAS, per Resolution No. 14-214, an additional supplement to the contract
was authorized to add Click2Gov employee self-service; and
WHEREAS, the City has maintained an ongoing contract with the company to
provide application services; and
WHEREAS, the application services provider agreement with SunGard Public
Sector will serve as a secure system in the event of an emergency; and
WHEREAS, this procurement is exempt from bidding under Section 252.022 (a)
(7) of the Texas Local Government Code as an item that is available from only one
source; and
WHEREAS, the City Council deems it is in the best interest of the City to renew
the agreement with SunGard Public Sector, Inc., in a not to exceed amount of
$193,700.00 to provide hosted services for the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the fourth (4th) and final
year renewal and annual payment for the ASP Agreement with SunGard Public Sector,
Inc., for the hosting of application software for reporting, online payments, payroll,
accounting, utility billing, purchasing, code enforcement, employee self-service and
other central system functions in a not to exceed amount of$193,700.00.
P.R. NO. 18542
FY 9/12/2014
Section 3. That an authorized agent of SunGard Public Sector, Inc. will sign
this resolution agreeing to the terms.
Section 4. That copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED this the day of September, A.D. 2014
at a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED 0AS TO FORM:
\rOd- /
Val Tizeno, City A rney
P.R. NO. 18542
FY 9/12/2014
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E., Shawna Tubbs, Purchasing Manager
Interim City Manager
•
Fay u
Information Technology Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
A-ZettaziS/ -
Deborah Echols, Director of Finance
AGREED TO:
SUNGARD PUBLIC SECTOR, INC.
BY:
Print Name:
Title: