HomeMy WebLinkAboutPR 18591: CHANGE ORDER NO. 3, PORT ARTHUR AND GULF COAST AUDIO, SOUND SYSTEM FOR THE COUNCIL CHAMBER P.R. No. 18591 09/22/14 sb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND GULF COAST AUDIO OF BEAUMONT, TEXAS, FOR THE INSTALLATION OF A NEW SOUND SYSTEM FOR THE COUNCIL CHAMBER INCREASING THE CONTRACT TIME TO NOVEMBER 6, 2014 WHEREAS, on May 27 , 2014 , the City entered into a contract with Gulf Coast Audio for the new Council Chamber sound system in the amount of $57, 006 . 00; and WHEREAS, on August 19, 2014, Change Orders 1 and 2, for a change in the scope of work to the installation of a new sound system for the council chamber in the amount of $7, 748 . 00 and a time extension of 11 days was presented to the City Council and was tabled; and WHEREAS, on September 2, 2014, Change Orders 1 and 2, for a change in the scope of work to the installation of a new sound system for the council chamber and a time extension of 11 days was presented again to the City Council and was removed from the agenda for a workshop; and WHEREAS, on September 9, 2014, Change Orders 1 and 2, for a change in the scope of work to the installation of a new sound system for the council chamber and a time extension of 11 days was presented again to the City Council and was adopted per Resolution No. 14-407; and WHEREAS, considering the twenty-two (22) day delay of approval for Change Orders 1 and 2, it is requested that the contract time be extended until November 6, 2014 . PR18591 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That Change Order No. 3 is herein approved and the City Manager is authorized to execute Change Order No. 3, as attached as Exhibit Section 3 . That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A. D. , 2014, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: Mayor Councilmembers NOES: DELORIS PRINCE, MAYOR ATTEST: SHERRI BELLARD CITY SECRETARY APPRO D TO FORM: ' Af4 _: lo VALECIA I E. . 40 CITY ATTORNEY PR18591 APPROVED FOR ADMINISTRATION: JOHN A. COMEAUX, P.R. INTERIM CITrY MANAGER Shawna Tubbs, CPPO Purchasing Manager PR18591 EXHIBIT "A" Gulf Coast Audio Change Order#3 1265 I-10 South Beaumont,TX 77701 GULF COAST AUDIO Ph.# (409)838-5522 www.qulfcoastaudio.com FAX4(409)838-5521 Customer: City Of Port Arthur Project: Counicil Chamber Change Order#3 Date: 9/24/14 Salesperson Requisitioner Quote Ref A Terms Kelly Tate Sherri Bellard Brand Part# Description Qty Unit Price Total $ Time Extension-Deadline November 6 2014 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Notes: Shipping: Subtotal: $ - Tax: $ - TOTAL: $ - Customers please read and sign below to accept these terms and conditions.Thank you. Billing:All payments are to be made out to Gulf Coast Audio.Down Payment:A down payment of 1/2 is due upon acceptance of these terms and conditions. The remaining balance is due once installation is complete. Payment:Cash,Check,or Money Order is acceptable. Visa, MC,American Express and Discover will be charged an additional 2%over Total Due. Returned Checks:All retuned checks will be charged$35 in addition to bank charges. Deposits:All deposits are non refundable.Returns:All merchandise returns will be charged a minimum of 15%in addition to manufacturers restocking fees.Travel: Travel charge for time to and from customer's site at a normal billing rate of$50.00 an hour may apply. Fuel charges may apply to distances over 50 miles one way. Safety Codes and Restrictions:All City,State,County and Federal Safety Codes must be complied with at all times by the customer and signer of this contract. Aisle width,fire alarms,emergency exits,crowd control devices,etc. must be in place and operable at all times and will be maintained by the customer and signer of this contract. Equipment Rental: If equipment is damaged full replacement price may be charged to the customer and/or signer of this contract. Pricing Guarantee: Pricing may fluctuate depending on each manufacturer's individual policy. Gulf Coast Audio endeavor's to guarantee pricing up to 90 days from quote,market conditions and manufacturer's policies may change and influence pricing at any time. Any changes to pricing will be promptly forwarded to our customer for approval before purchase or installation. The signer and the organization represented in this document hereby agrees to be liable for all charges,terms,and policies laid forth,and has read all policies and understands and accepts responsibility for all terms laid out in this agreement. Customer Signature: Printed Name: Date: