HomeMy WebLinkAboutPR 18601: CONTRACT WITH ARCENEAUX WILSON & COLE LLC OF PA, DESIGN OF WATERLINE PROJECTS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux, P.E., City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: September 23, 2014
SUBJECT: Proposed Resolution No. 18601
RECOMMENDATION
I recommend the approval of Proposed Resolution No. 18601 authorizing the City Manager
to negotiate a contract with Arceneaux Wilson & Cole LLC., of Port Arthur, Texas for the
design phase of the waterline project that was approved by the Texas Water Development
Board.
BACKGROUND
The TWDB makes various funding available each year, and requires the submission of
Project Information Forms detailing each proposed project to be funded, and providing a
host of related information in order to prioritize the projects and assign the available funds.
With 50-year old Main Water Lines and 67% unaccounted for water from our leaking water
system, the City has demonstrated key needs in the TWBD's high priority areas. The City
was approved $1,370,000.00 for the design of this project
BUDGET/FISCAL EFFECT
Fees for these services will be paid for using water revenue bonds,
STAFF/EMPLOYEE EFFECT
City staff will assist with negotiating this contract.
SUMMARY
I recommend the approval of Proposed Resolution No. 18601 authorizing the City Manager
to negotiate a contract with Arceneaux Wilson & Cole LLC., of Port Arthur, Texas for the
design phase of the waterline project that was approved by the Texas Water Development
Board.
P. R. No. 18601
09/23/14 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO NEGOTIATE A CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND ARCENEAUX WILSON & COLE
LLC OF PORT ARTHUR, TEXAS, FOR THE DESIGN OF
WATERLINE PROJECTS APPROVED BY THE TEXAS
WATER DEVELOPMENT BOARD.
WHEREAS, per Resolution No. 13-598 Arceneaux & Gates Consulting Engineers, Inc
was issued a contract for the preparation of Project Information Forms (PIFs) on behalf of the
City for the purpose of submitting waterline projects to the Texas Water Development Board;
and,
WHEREAS, the City of Port Arthur was approved for this project from the TWDB on
September 4, 2014; and,
WHEREAS, Purchasing advertised for Request for Qualifications on August 10, 2014
and August 17, 2014. The City has received six (6) Statements of Qualifications for this project
which were opened on September 10, 2014; and,
WHEREAS, a committee of City staff reviewed and scored the various responses in
accordance with published criteria; and,
WHEREAS,Arceneaux Wilson& Cole, LLC. of Port Arthur, Texas received the highest
score for this professional service as shown in the Qualifications Evaluation Matrix, attached
hereto as Exhibit"A"; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the facts and opinions in the preamble are true and correct; and,
THAT the City Manager of the City of Port Arthur is hereby authorized and directed to
negotiate a contract with Arceneaux Wilson& Cole, LLC. of Port Arthur, Texas; and,
P. R. No. 18601
09/23/14 jt
Page 2 of 3
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2014 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
•
AYES: Mayor
•
Councilmembers
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
P. R. No. 18601
09/23/14 jt
Page 3 of 3
APPROVED FOR ADMINISTRATION:
John A. Comeau(P.E. Shawna Tubbs, CPPO
Interim City Manager Purchasing Manager
-.0
Jo A.-Tom.'ait
• sistant Director of Utility Operations
APPROVED FOR FUNDING:
Deborah Echols, CPA
Director of Finance
ATTACHMENT A
(Qualifications Evaluation Matrix)
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