HomeMy WebLinkAboutPR 18581: CHANGE ORDER NO. 5 ALLCO, L.L.C.; 24" WATERLINE 19TH STREET MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux P.E., City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations c /
DATE: September 16, 2014
RE: Proposed Resolution No. 18581
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18581 authorizing
the execution of Change Order No.5 for the 24" Waterline from 19th Street to the Sabine
Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas, this change order for
the relocation of the proposed 24" waterline to avoid an existing structure at the
intersection of 18th Street and Railroad Ave. in the amount of $53,100.00. The
Relocation and new alignment will provide sufficient room between the 24" waterline
and the existing structure to avoid potential issues in the future. Also, included is a time
extension of three (3) days due to inclement weather.
BACKGROUND
This project will extend a 24" water transmission main from the old Water Purification
Plant to W. 7th Street and SH 82.
BUDGET/FISCAL EFFECT
Pursuant to Resolution No. 12-597, funding for this project will be charged through a
City Account No. 429-1258-532.59-00, and Project No. WSI003.
SUMMARY
I recommend that the City Council approve Proposed Resolution No.18581.
P. R. No. 18581
09/16/14 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 5 BETWEEN THE
CITY OF PORT ARTHUR AND ALLCO, L.L.C.; FOR
THE 24" WATERLINE FROM 19TH STREET TO THE
SABINE NECHES CANAL, IN AN AMOUNT NOT TO
EXCEED $53,100.00 INCREASING THE CONTRACT
AMOUNT TO $3,198,638.00 AND A TIME EXTENSION
OF THREE (3) DAYS, INCREASING THE CONTRACT
TIME TO 383 DAYS,UTILITY OPERATIONS ACCOUNT
NO. 429-1258-532.59-00,PROJECT NO WSI003.
WHEREAS, per Resolution No. 13-503, the City entered into a contract for the
installation of a Waterline from 19th Street to the Sabine Neches Canal, in the amount of
$3,114,960.00, with a contract term of 365 calendar days; and
WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional
$40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur
that was not included in the original contract, bringing the contract price for the project to
$3,1 55,446.00 accepted by Allco; and
WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of
$21,980.00 for the use of 24" Certa-Loc restrained joint C900 pvc pipe in lieu of the 24" cement
lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of
$3,133,466, and a time extension of six (6) days due to inclement weather bring the date of
completion to January 25,2015; and
WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional
$12,072.00 for the relocation of an existing 6"waterline that was discovered during construction
on Charleston Ave, the re-route of the 24" waterline to miss an existing storm sewer, and one
foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line
during the 18th Street construction project to a new contract total of$3,145,538.00, and a time
P. R. No. 18581
09/16/14 jt
Page 2 of 4
extension of six (6) days due to inclement weather bringing the date of completion to January 31,
2015; and,
WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension
of 3 days due to weather delays to a new completion date of February 3,2015; and,
WHEREAS,Allco, Inc. is requesting Change Order 5, for the relocation of the proposed
24"waterline to avoid an existing structure at the intersection of 18t Street and Railroad Ave. in
the amount not to exceed$53,100.00 and a time extension of three(3)days due to inclement
weather; and,
WHEREAS, relocation and new alignment will provide sufficient room between the 24"
waterline and the existing structure to avoid potential issues in the future; and,
WHEREAS, Arceneaux Wilson & Cole LLC, has requested and recommended Change
Order No. 5 increasing the time extension of three (3) days for a new contract time of 383 days
with a new completion date of February 6, 2015, and increasing the contract price to
$3,198,638.00 this change order has been evaluated by Arceneaux Wilson & Cole LLC, and the
Utility Operations Department(attached hereto as Exhibit"A"); NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 5 between the City of Port
Arthur and Allco L.L.C., for the increased time extension of three (3) days for a new contract
time of 383 days with a new completion date of February 6, 2015, and increasing the contract
price by $53,100.00 to a new contract price of $3,198,638.00 attached hereto as Exhibit "A";
and,
P. R. No. 18581
09/16/14 jt
Page 3 of 4
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
aJL �/�ALA.
Sherri Bellard Valecia Tize'. ,
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
.fA _
John A. Comeaux, PE Shawna Tubbs, CPPB
Interim City Manager Purchasing Manager
P. R. No. 18581
09/16/14 jt
Page 4 of 4
/f.
Jo • Tomplait
A.si t Director of Utilities
APPROVED AS TO AVAILABILITY OF
FUNDS:
orah Echols
Director of Finance
Account No.: 429-1258-532.59-00
Project No.: WSI003
Exhibit "A"
(AW&C Change Order No.5)
ARCENEAUX WILSON & COLE LLC
Arceneaux Wilson & Cole _-
AWCEngineering • Surveying • Planning
September 11, 2014
Mr. John Tomplait
Assistant Director of Water Utilities
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE; PROPOSAL FOR CHANGE ORDER NO 5
24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL
Job No, CPA-650
Dear Mr. Tomplait:
Attached is Change Order No. 5 for the 24" Waterline from 19th Street to
the Sabine-Neches Canal. This change order is for the relocation of the proposed 24" waterline
to avoid an existing structure. The relocation and new alignment will provide sufficient room
between the 24" waterline and the existing structure to avoid potential issues in the future. Also,
included in this change order is a time extension of 3 days due to weather delays. I recommend
that the City of Port Arthur authorize this change to the contract. I have attached Change Order
No. 5 which modifies the contract to reflect this change for your consideration and action.
Should you have any questions or require additional information, please contact our office.
Very truly yours,
Arceneaux Wilson & Cole LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice-President
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642
www.awceng.com