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Home My WebLink AboutPR 18582: CHANGE ORDR NO 3 ALLCO, L.L.C., HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE MEMORANDUM CITY OF PORT ARTHUR Utility Operations Department TO: John A. Comeaux, P.E., Interim City Manager FROM: John A. Tomplait, Assistant Director of Utility Operations DATE: September 16, 2014 RE: Proposed Resolution No. 18582 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18582 authorizing the City Manager to execute Change Order No. 3 to the contract with ALLCO, L.L.C., of Beaumont, Texas, for construction of the Highway 87 Water Transmission Line project from Keith Lake to the Sabine Pass standpipe, this Change Order is for a time extension of six (6) days due to weather delays. BACKGROUND On October 29, 2013, City Council approved the award of a contract in the amount of $3,373,385.00 to ALLCO, L.L.C. for the construction of the Highway 87 Water Transmission Line from the cut at Keith Lake to the new standpipe in Sabine Pass. BUDGET/FISCAL EFFECT Pursuant to Resolution No. 12-597, funding for this project (Purchase Order No.16448) is through City Account No. 429-1258-532.59-00, Project No. WSI002. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18582 authorizing the City Manager to execute Change Order No. 3 for a time extension of 6 days due to weather delays, to the Highway 87 Water Transmission project contract with ALLCO, L.L.C. P.R. No. 18582 9/16/14 jt RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C., OF BEAUMONT, TEXAS, FOR THE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE INCREASING THE CONTRACT TIME BY 6 DAYS,TO A NEW CONTRACT TIME OF 280 DAYS, PROJECT NO. WSI002,ACCOUNT NO. 429-1258-532.59-00. WHEREAS, per Resolution No. 13-492 dated October 29, 2013, the City Council awarded a contract for the construction of the Highway 87 Water Transmission Line for Keith Lake to the Sabine Pass Standpipe to ALLCO, L.L.C., in the amount of$3,373,385.00; and, WHEREAS, per Resolution No. 14-224, Change Order No. 1 authorized the increase in pipe material costs from October 29, 2013, and the increased cost to purchase the pipe material for the project in the amount of$144,462.89 to a new contract total of$3,517,847.89; and, WHEREAS,per Resolution No. 14-388, Change Order No. 2 authorized a time extension of 4 days due to weather delays to a new contract time of 274 days; and WHEREAS, Allco, LLC of Beaumont, Texas has requested a time extension of six (6) days due to weather delays to a new contract time of 274 days; and WHEREAS, the project engineer, Arceneaux Wilson & Cole LLC, recommends proposed Change Order No. 3 for a time extension of six (6) days, attached as Exhibit "A", to accomplish this work. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. No. 18582 9/16/14 jt Page 2 of 3 THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 3 (attached as Exhibit "A") to the contract between the City of Port Arthur and ALLCO, L.L.C. of Beaumont, Texas, for the work described therein, increasing the total contract time by six (6)days; and, THAT, Change Order No. 3 increases the contract time to 280 days with a new completion date of March 8, 2015; and, THAT, Change Order No. 2 will not require any funding by the Project No. WSI002, City Account No. 429-1258-532.59-00; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor ; Councilmembers: NOES: Deloris Prince Mayor P.R. No. 18582 9/16/14 jt Page 3 of 3 ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia izen City Secretary City Attorney APPROVED FOR ADMINISTRATION: I cc ( C(_nfizIL/ John A. Comeaux, P.E. Shawna Tubbs, CPPO, CPPB Interim City Manager Purchasing Manager /< (Jo A. Tom. ait • ssistant Director of Utilities APPROVED AS TO AVAILABILITY OF FUNDS: AL/tze.,4 71,0,etz Deborah Echols Director of Finance Account No. 429-1258-532.59-00 Project No. WSI002 Exhibit "A" (AW&C Change Order No. 3) ARCENEAUX WILSON & COLE LLC A ceneoux Wilson & COP AWCEngineering • Surveying • Planning September 15, 2014 Mr. John Tomplait Assistant Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO 3 STATE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE Job No. CPA-705 Dear Mr. Tomplait: Attached is Change Order No. 3 for the State Highway 87 Water System Improvements from Keith Lake to Sabine Pass Standpipe. This change order is a time extension of 6 days due to weather delays. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 3 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX WILSON& COLE LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice President 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447 Ar<eneaua Wilson 8 Cofe-++� Pla,nru:,, CHANGE ORDER No. 3 DATE: September 12, 2014 JOB NO. CPA-705 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: State Highway 87 Water System Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Extend contract time by 6 days CHANGE ORDER NO, 3 it September 12, 2014 Arce neaux Wi4son & Co a--- _ Job fklo v CPA-70 AWC CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,373,385.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): 3,517,847.89 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] { reased4 by: $0.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,517,847.89 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 4 Calendar Days CURRENT DATE OF COMPLETION: March 2, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 6 Days The New DATE OF COMPLETION: March 8, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: •ARCENEAIJX WILSON & COLE LLC [CINTRACTOR,OFFICER OROWNER] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2