HomeMy WebLinkAboutPR 18595: JS EDWARDS & SHERLOCK INSURANCE AGENCY FOR EMPLOYEE HEALTH INSURANCE AND BENEFITS P.R. No. 18595
09/22/14 — ATT/pd
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A PROFESSIONAL SERVICES CONTRACT WITH
J.S. EDWARDS & SHERLOCK INSURANCE AGENCY
FOR EMPLOYEE HEALTH INSURANCE AND BENEFITS
CONSULTING SERVICES AT A COST OF $2,075 PER
MONTH ($24,900/ANNUALLY) EFFECTIVE 11/1/2014
FUND NO. (S): 614-1701-583.54-00 -- (HEALTH INSURANCE FUND)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized to
enter into a contract for employees health and life insurance benefits consulting
services with J.S. Edwards & Sherlock Insurance Agency effective November 1,
2014, with renewal option in accordance with the attached exhibit describing
services made part hereof shown as Exhibit "A".
THAT, the City Manager is hereby further authorized to expend funds
from the health insurance fund for said contract in the amount of Two Thousand
and Seventy-Five Dollars and zero one hundredths $2,075.00 per month
($24,900/annually).
THAT, a copy of the caption of this Resolution be spread upon the
minutes of the City Council.
P.R. No. 18595
09/22/14 — ATT/pd
Page 2 of 3
READ, ADOPTED, AND APPROVED this day of ,
AD, 2014, at a Regular Meeting of the City Council of the City of Port Arthur, by
the following vote: AYES:
Councilmembers
NOES:
Deloris"Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
'{riL- C
Valecia Tizeno, City orney
P.R. No. 18595
09/22/14—ATT/pd
Page 3 of 3
APPROVED FOR ADMINISTRATION:
41410 41 ,/
JAW
Dr. Ale- . ' h'gpen, Directo of H. an Resources
John A. Comeaux, Interim City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
dih414-/c/J421.-
Deborah Echols, Director of Finance
EXHIBIT "A"
Employee Health, Dental, and Life Insurance Benefits
Professional Consulting Agreement Between
The City of Port Arthur and
J.S. Edwards and Sherlock Insurance Agency
11/1/14 Renewal
The scope of services between the City of Port Arthur and J.S. Edwards and Sherlock
Insurance Agency shall consist of:
To assist the City in designing and/or maintaining current health, dental, and life
insurance plans including modification or addition of cost containment features to the
plans,revisions to contracts and related matters.
To assist in the preparation of bid specifications for insurance and for requests for
proposals to administrators,provide the City with a detailed analysis of proposals
received, and advise the City regarding the award of insurance and/or administrator, and
contemplated changes in programs or levels of benefits.
To represent the City in the resolution of administrative problems with insurance carriers.
Review services provided by carriers to ensure compliance with terms of the contracts.
Work with carriers to ensure that there is a system in place for timely resolution of claim
payment problems and to minimize the number of such problems.
To edit and format existing communication materials including summary plan
descriptions and annual open enrollment materials. Assist as needed with the transition
between insurance carriers when such a change occurs.
To monitor proposed State and Federal legislation and it's impact on the City's plans and
keep appropriate City personnel informed of changes and trends in the benefits field.
To assist the City in the implementation of plan changes necessitated by labor
agreements, legislative action, and/or carrier policy provisions.
To propose and cost out various enhancements and cost management strategies that arise
during labor negotiations.
Mickey Moshier will be the only member of the Agency designated to handle the City of
Port Arthur account. In the event of his incapacitation due to illness, injury, or death,the
parties may agree on a substitute to act as consultant.
This is a twelve (12)month Agreement,payable at the rate of$2075 per month, effective
November 1, 2014 and includes an automatic one-year renewal, subject to the availability
of funds and agreement of both parties
Either party may cancel the Agreement by providing 60 days written notice.
AGREED TO:
City of Port Arthur J.S E•,yards and Sherlock
Insur. ce Agency
q/l��1y
Date Date