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Home My WebLink AboutPR 18596: AUTHORIZING THE FIRE CHIEF AND POLICE CHIEF TO ACCEPT THE 2014 PORT SECURITY GRANT PORT ARTHUR FIRE DEPARTMENT MEMORANDUM TO: John A. Comeaux, P.E., Interim City Manager FROM: Larry Richard, Fire Chief Mark Blanton, Police Chief DATE: October 22, 2014 SUBJECT: Proposed Resolution No. 18596 RECOMMENDATION It is recommended that the City Council approve-the acceptance of the 2014 Port Security Grant project for the estimated amount of $1,509,000. This will require the City of Port Arthur to contribute the estimated amount of$48,142.70 for its portion of the 25 percent cash match. The remaining balance of the local cash match will be funded by other members of the Southeast Texas Regional Radio System. BACKGROUND This project is needed to enhance existing communications equipment in both the Fire and Police Departments. This project has been developed to address identified public safety communications needs. This project directly benefits the citizens of Port Arthur by improving the critical communications infrastructure of the Police and Fire Departments. This project also impacts other regional jurisdictions that will be providing financial support to meet the 25 percent local cost share stipulation of the Port Security Grant Program. This project will include the construction of a new radio tower at the City of Port Arthur Water Plant and the upgrade of other critical components of the Southeast Texas Regional Radio System. This project is both law enforcement and public safety oriented and is an enhancement of an ongoing interoperability project. The City Council approved on May 13, 2014 for the Fire Chief and Police Chief to make application for PSGP funding for this project(Resolution#14-225). BUDGETARY/FISCAL EFFECT Funds are budgeted in the FY 2014-2015 budget to be appropriated from the General Fund. STAFFING/EMPLOYEE EFFECT None. SUMMARY It is recommended that the City Council approve the acceptance of the 2014 Port Security Grant project for the estimated amount of $1,509,000. This will require the City of Port Arthur to contribute an estimated amount of$48,142.70 for its portion of the 25 percent cash match. The deadline accepting this grant is December 17,2014. • "Remember, we are here to serve the citizens of Port Arthur" P. R. 18596 9/22/14 rlh RESOLUTION NO. A RESOLUTION AUTHORIZING THE FIRE CHIEF AND POLICE CHIEF TO ACCEPT THE 2014 PORT SECURITY GRANT WHEREAS, on May 13, 2014 the City Council approved the Fire Chief and Police Chief to apply for 2014 Port Security Grant Program funds (Resolution No. 14-225) ; and WHEREAS, the Fire Chief and Police Chief were made aware on September 18, 2014 that the City of Port Arthur was awarded funds under the 2014 Port Security Grant Program; and WHEREAS, the Police and Fire Departments seek to purchase communication equipment to construct a new communications tower and upgrade other towers to improve the Port Arthur Police and Fire Department' s public safety communications network; and WHEREAS, the Police and Fire Departments seek to upgrade and enhance the existing Southeast Texas Regional Radio System; and WHEREAS, the City Council of the City of Port Arthur finds it to be in the best interest on the citizens of Port Arthur to authorize acceptance of the grant; and WHEREAS, the cost of all of the required communications system upgrades and enhancements for the grant award is estimated to be $1, 509, 000; and WHEREAS, the grant is 75% federal funded ($1, 131, 750) with a 25% ($377, 250) local match for a total of $1, 509, 000; and WHEREAS, the local match cost share for the City of Port Arthur is estimated to be $48, 142 . 70 with the remaining balance of the local match to be funded by other members of the Southeast Texas Regional Radio System; and WHEREAS, a copy of the award documents are attached as Exhibit "A"; and WHEREAS, funds are budgeted for this expenditure in the FY 2014-2015 budget to be appropriated from the General Fund; and WHEREAS, the deadline to accept the award for the 2014 Port Security Grant Program is December 17, 2014 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the Fire Chief, Police Chief, and the City Manager are authorized to accept the 2014 Port Security Grant and to execute such other documents as necessary to accept for the grant. Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of October, A. D. , 2014, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES Mayor: Councilmembers : NOES: Deloris Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM:- ) VVTiaL" zeno Cit orne Y Y APP ROVED FOR ADMINISTRATION: John A. Comeaux, P.E. , Interim City Manager AS TO THE AVAILABILITY OF FUNDS: OkiAV4LieU94.-- Deborah Echols, Finance Director „rd.. SISIHX „x., J. I IHXE by`�r N D Grants Edit Profile Change Password Logout Logged in as:John Owens c° H�o� Applications .Grants Management Organization Mail Center 10/2/14 5:58 PM B YO o �Il View Message Inbox Email details are provided below. Drafts Sent View Message From: ND Grants Help Desk Compose - - - -- — - -- - -� Date: 09/18/2014 To: Robert Havens,John Owens Cc: Subject: Award Notification :_. Message: Mister Robert Havens T - City of Port Arthur Police Department City of Port Arthur Police Department 645 Fourth Street Port Arthur,TX,77641 Congratulations! Your grant application EMW-2014-PU-APP-00157 submitted under the Department of Homeland Security's(DHS)FY 2014 Port Security Grant Program has been approved for award and the award number is EMW-2014-PU-00157-S01. Please go to [https://portal.fema.gov].This will take you to the ND Grants system.Enter your User Name and Password as requested on the login screen.Your User Name and Password are the same as those used to complete the application on-line.Please note you must be the Authorizing Official in order to accept the award. Once you are in the system,the Home page will be the first screen you see.You will see a subtitle Grants Management.Under this subtitle,you will see a link that says Award Package(s).Click this link to access your award packages.Click the Review Award Package link to review the award package for your award.Please print your award package for your records. While you are in the system,you will see a link that says 1199A , Forms on the left.Click this link.This link will take you to the SF1199A,Direct Deposit Sign-up Form.Please fill out and have your bank complete and sign the SF1199A.The SF1199A should be! sent directly from your financial institution to the FEMA Finance ' Center,via fax or mail to the Vendor Maintenance Office(see address below).The 1199A form will not be accepted unless it is received directly from the financial institution. Please pay careful attention to the instructions on the form. FEMA Finance Center Attn:Vendor Maintenance • P.O.Box 9001 Winchester,VA 22604 Secured Fax:(540)504-2625 Email: FEMA-Finance @FEMA.DHS.gov Keep a copy of the form in your grant files. If you have any questions regarding your SF-1199A,please call 1-866-927-5646 or • write to us at Ask-GMD @fema.gov. Go Back Reply Next Message FEMA I Provide Feedback I How To I Glossary I Help I Privacy Statement I Plug-in Project Information City of Port Arthur Police Department,Award Number: EMW-2014-PU-00157-S01 Program Name: Port Security Grant Program Total Cost $1,509,000.00 Approved: - Year: 2014 Federal Share: $1,131,750.00 Project Period of 09/01/2014 to 08/31/2016 R Applicant Share: $377,250.00 Performance: View: Application Details Project Inforn • Go Please provide the following information and press the Save and Continue button below. Note:Fields marked with are required. Project Information Enhance existing Regional Radio Communications System to ensure Project 25 Descriptive Title of Applicant Project: Compliance,per DHS criteria. Entire Port Area,which includes the applicant city of Port Arthur,and the cities of Port' Areas Affected by Project(Cities,Counties,States,etc.) Neches,Groves,Nederland,Beaumont,and Orange.In addition,the rural areas of Jefferson,Orange and Hardin Counties. Proposed Project: I Start date 08/01/2014 End date 08/01/2016 I Congressional Districts: TX-002 Close Window Project Inforn • Go •