HomeMy WebLinkAboutPR 18622: CONTRACT WITH THE TEXAS ARTIST MUSEUM FOR FUNDING THE MUSEUM LOCATED AT 3501 CULTURAL CENTER DRIVE THE 2014 - 2015 FY City of Port Arthur
Finance Department
Memorandum
To: John A. Comeaux, P.E., Interim City Manager
From: Deborah Echols, Director of Finance ii4e
Date: October 6, 2014
Re: PR 18622
Recommendation
Presented for City Council consideration is Proposed Resolution 18622, approving the
contract between the City of Port Arthur and Texas Artist Museum (TAMS) for the
purpose of funding the museum located at 3501 Cultural Center Drive. Funds are
provided for in the 2014-2015 Hotel Occupancy Tax Fund Budget.
P. R. NO. 18622
DHE: 10/6/2014
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND THE TEXAS ARTIST MUSEUM
(TAMS) FOR THE PURPOSE OF FUNDING THE MUSEUM
LOCATED AT 3501 CULTURAL CENTER DRIVE FOR THE 2014-
2015 FISCAL YEAR, IN THE NOT-TO-EXCEED AMOUNT OF
$8,000.00. HOTEL OCCUPANCY TAX FUND BUDGET ACCOUNT
NO. 140-1405-551.59-00,M10101
WHEREAS, the City Council recognizes that the Texas Artists Museum (TAMS), is a non-
profit organization dedicated to the arts and the cultural enhancement of the City; and
WHEREAS, the community arts museum is located at 3501 Cultural Center Drive, and is a
vital asset to the citizens of Port Arthur and serves a valid public purpose; and
WHEREAS, funds were provided in the 2014-2015 fiscal year budget, approved by the City
Council; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, said agreement is contingent on the availability of funds in the 2014-2015 fiscal year
budget, to be approved by the City Council.
THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A"
on behalf of the City of Port Arthur with Texas Artists Museum (TAMS), to help provide funding for
operating costs.
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council
READ, ADOPTED, AND APPROVED, this day of , 2014 AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
A
C
Val Tizeno, City
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E.,
Interim City Manager
APPROVED FOR AVAILABILITY OF FUNDS:
Deborah Echo s, Director of Finance
Z:finance/resolutions/TAMS
Exhibit "A"
THE STATE OF TEXAS *
KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF JEFFERSON *
AGREEMENT
THIS AGREEMENT made and entered into between the TEXAS ARTISTS MUSEUM
(TAMS), a non-profit corporation, and the City of Port Arthur, Texas (the City), a municipal
corporation.
WITNESSETH:
WHEREAS, TAMS and the City, in recognizing the importance of the operation of its facility
as a benefit to the City as a hub for fine and liberal arts for the citizens of Port Arthur, and the benefits
derived therefrom by citizens and visitors to the City, have jointly resolved to enter into an agreement
to provide operating funds for said facility; and
WHEREAS, the City has agreed to provide operating funds for the TAMS for the 2014-2015
fiscal year in a sum not to exceed $8,000, said appropriation having been included in the CITY budget
for the 2014-2015 fiscal year.
NOW THEREFORE, in consideration of the mutual promises, covenants and agreements
herein set forth, it is agreed between the parties as follows:
THAT, TAMS agrees to operate its facility for the benefit of the public and the City with the
operating funds for fiscal year 2014-2015 being provided jointly by TAMS, and the City and any other
entities or persons that agree to provide a portion of said funds.
THAT, the City agrees to fund to TAMS a sum not-to-exceed $8,000 for the 2014-2015 fiscal
year(October 1, 2014— September 30, 2015).
THAT,the TAMS hereby agrees to use the funds payable hereunder from the City in the
amount of$8,000 to assist with the continuation of various classes and workshops for the benefit of
the community.
THAT, TAMS will be responsible for facilitating said classes and workshops.
THAT,the City Manager or his designated representative shall have, upon reasonable notice,
the right to inspect all books and records of TAMS.
THAT, upon termination of the operation of the TAMS facility or dissolution of the TAMS
shall deliver to the City all funds paid under this contract that have not been expended in accordance
with this contract.
Signed and agreed to on the day of , 20
TEXAS ARTISTS MUSEUM (TAMS)
By:
Signed and agreed to on the day of , 20
CITY OF PORT ARTHUR,TEXAS
By:
John A. Comeaux, P.E.,
Interim City Manager
