HomeMy WebLinkAboutPR 18623: APPROVING CONTRACT WITH SETAC FOR FUNDING SETAC PROGRAMS FOR 2014-2015 FY NOT TO EXCEED $45,000 City of Port Arthur
Finance Department
Memorandum
To: John A. Comeaux, P.E., Interim City Manager
From: Deborah Echols, Director of Finance
Date: September 23, 2014
Re: PR 18623
Recommendation
I recommend that the City Council approve Proposed Resolution 18623, approving a
contract between the City and the Southeast Texas Arts Council (SETAC) for the
purpose of funding SETAC programs for the 2014-2015 fiscal year, in the not-to-
exceed amount of$45,000.
Background
The City has provided funding in the amount of $45,000 per year for SETAC for the
past several years. This funding, along with funding from other cities, corporations and
other agencies provides the operating budget of SETAC.
Budgetary Effect
Funds were approved in the 2014-2015 budget to provide for the $45,000 support of
SETAC, account 140-1405-551.59-00, Project M97901.
P. R. NO. 18623
DHE 10/6/14
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND SOUTHEAST TEXAS ARTS COUNCIL (SETAC) FOR THE
PURPOSE OF FUNDING SETAC FOR THE 2014-2015 FISCAL YEAR, IN THE
NOT-TO-EXCEED AMOUNT OF $45,000.00. HOTEL OCCUPANCY TAX
ACCOUNT NO. 140-1405-551.59-00,M97901.
WHEREAS, the City Council recognizes that the Southeast Texas Arts Council provides
valuable programs in the community and serves a valid public purpose; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A"
on behalf of the City of Port Arthur with Southeast Texas Arts Council providing funding for a portion
of the operating budget of SETAC; and
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of , 2014 AD,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Mayor-Deloris Prince
ATTEST:
Sherri Bellard, City Secretary
APPROVED S TO FORM:
4_11
Val Tizeno, City Atto f ey
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E.,
Interim City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Altddine/
Deborah Echols, Finance Director
Exhibit "A"
THE STATE OF TEXAS *
KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF JEFFERSON *
AGREEMENT
THIS AGREEMENT, made and entered into at Port Arthur, Jefferson County, Texas,
between the SOUTHEAST TEXAS ARTS COUNCIL (SETAC), non-profit corporation and the CITY
OF PORT ARTHUR, TEXAS (the City), a municipal corporation; and
WITNESSETH:
WHEREAS, SETAC provides support to various cultural activities in the community; and
WHEREAS, the City, in recognizing the importance of said activities and the benefits to be
derived therefrom by patrons of the arts, the students, and the citizens of the City; and
WHEREAS, the City has agreed to provide operating funds for the SETAC for the 2014-2015
fiscal year in a sum not to exceed $45,000, said appropriation having been included in the City budget
for the 2014-2015 fiscal year; and
NOW THEREFORE, in consideration of the mutual promises, covenants and agreements
herein set forth, it is agreed between the parties as follows:
THAT, the City agrees to fund the SETAC a sum not-to-exceed $45,000 for the 2014-2015
fiscal year(October 1, 2014 through September 30, 2015).
THAT, SETAC shall keep books of account on all expenses and revenues and shall submit a
financial report to the City reflecting all receipts and disbursements by SETAC.
THAT the City Manager or his designated representative shall have, upon reasonable notice,
the right to inspect all books and records of SETAC.
Signed and agreed to on the day of , 20 .
SOUTHEAST TEXAS ARTS COUNCIL
By:
Sue Bard—Executive Director
Signed and agreed to on the day of , 20 .
CITY OF PORT ARTHUR, TEXAS
By:
John A. Comeaux, P.E., Interim City Manager
I