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Home My WebLink AboutPR 18609: ARGEEMENT WITH BRAEKO MAINTENACE TO THE GATE MECHANISM P.R. 18609 9/25/14 aw PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO: John A. Comeaux, P. E., Interim City Manager FROM: Allison Walker, Public Works Administrative Assistant DATE: October 2, 2014 SUBJECT: P.R. 18609—Maintenance Contract for Gate Mechanism COMMENTS RECOMMENDATION: It is recommended that the City Council approved Proposed Resolution No. 18609 authorizing the City Manager to execute a one year agreement with Braeko, Inc. of Port Neches, Texas at a rate of$150 a month for 12 months, totaling $1,800.00 annually, for maintenance to the gate and operator located at the City's Operations Center. BACKGROUND: The gate mechanism was replaced at the City's Operations Center approximately one year ago. During this time we have had to call out the installers for minor maintenance issues. It would be in the City's best interest to enter into an agreement with Braeko, Inc. of Port Neches, Texas to handle these repairs as they are the vendors that initially installed the mechanism and is familiar with the equipment. BUDGETARY/FISCAL EFFECT: Funds are provided in account no. 001-1201-531.32-00 EMPLOYEE/STAFF EFFECT: None. SUMMARY: It is recommended that the City Council approve Proposed Resolution No. 18609 authorizing the City Manager to execute a one year agreement with Braeko, Inc. of Port Neches, Texas for maintenance to the gate and operator at the Operations Center gate, in an amount not-to-exceed $1,800.00. P.R. 18609 9/25/14 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE YEAR AGREEMENT WITH BRAEKO, INC. OF PORT NECHES, TEXAS, FOR MAINTENANCE TO THE GATE MECHANISM AT THE OPERATIONS CENTER IN AN AMOUNT NOT-TO-EXCEED $1,800.00. FUNDS ARE AVAILABLE IN PUBLIC WORKS ADMINISTRATION ACCOUNT NO. 001-1201-531.32-00. WHEREAS, per Resolution No. 13-197, Braeko, Inc. was selected to install a security gate mechanism for the City's Operations Center; and, WHEREAS, Braeko, Inc. is the vendor that initially installed this aforementioned gate and has been maintaining the gate mechanism. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to execute a one year agreement with Braeko, Inc., of Port Neches, Texas, in an amount not-to-exceed $1,800.00, for maintenance for the gate mechanism at the City's Operations Center, in substantially the same form as attached hereto as Exhibit"A". THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED,AND APPROVED this the day of A.D. 2014 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: Noes: Debris "Bobbie" Prince Mayor P.R. 18609 9/25/14 aw ATTEST: APPROVED AS TO FORM: / ' Sherri Bellard alecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: John A. Comeaux, P. E. Deborah Echols, CPA Interim City Manager Director of Finance PolL_ Pc I'A 9-1(1L-CL- e Polka, P.E. Shawna Tubbs, CPPO Director of Public Works Purchasing Manager P.R. 18609 9/25/14 aw Exhibit "A" P.R. 18609 9/25/14 aw MAINTENANCE AGREEMENT GATE MECHANISM FOR THE OPERATIONS CENTER THIS AGREEMENT, made this the of , 2014, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called"OWNER"or "CITY", and Braeko, Inc. , hereinafter called"CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Agreement shall be for one (1) year from the date stated on the Notice to Proceed, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within ten(10) days written notice. 2. The CONTRACTOR will perform the work as delineated in the Proposal dated 08/11/14, attached hereto. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary in connection therewith, excepting those supplies specifically not required of CONTRACTOR as delineated in the Proposal dated 08/11/14, attached hereto. 4. This contract shall not exceed the amount of$1,800.00. 5. The term"Contract Documents"means and includes the following: 1) Agreement 2) Invitation to Bid 3) General Information /1) Specifications 5) Bid 6) Bidder's Information Sheet 7) Proposal dated 08/11/14 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 8. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original of the date first written above. P.R. 18609 9/25/14 aw Signed on the day of , 2014. OWNER: CITY OF PORT ARTHUR BY: John A. Comeaux, P. E. Interim City Manager Signed on the day of , 2014. CONTRACTOR: BRAEKO,INC. BY: Aaron Lunceford Representative 0 i3/4 e 0 � �s i,(00)\ - 721 Grigsby Port Neches, TX 77651 Proposal 409-853-1388 www.braekoinc.net 08/11/14 To: City of Port Arthur attn: Allison Walker Quantity Description Total 1 Gate & Operator Maintenance Maintenance Includes: I * Monthly inspections & Service *All Callouts (daytime only) 8am-5pm 1 * Guaranteed repsonse within 48 hours * First hour of any major repairs * most repairs are less than 1 hour * Free estimates for major repairs Maintenance Excludes: * Parts for repairs * Labor for repairs exceeding 1 hour- $75.00 per hour after 1 1st hour * Labor for repairs due to neglect or damage (bent gate from vehicular accident, etc.) *Any repairs or damage that exceeds monthly charge, will be proposed and completed upon approval. Total $150.00 (Monthly)-41 If you have any questions, please contact the office at VISA CHscwER 409-853-1388 or mlunceford @braekoinc.net a -ur , III Thank you for your business! rrarlit rarrlc arrnatarl%A/Ith an arirlitinnal 4°/,rharna BBB.! Aaronand Megan Lunceford I �,��„V�VV 4 v" , w„wVV,•,v„v,v,v v„ ,y� • I