HomeMy WebLinkAboutPR 18612: TEN ODYSSEY ELECTONIC VALIDATING FAREBOX INTEROFFICE MEMORANDUM
To: John A. Comeaux, P.E., Interim City Manager
From: Colleen Russell, Director of Transit
Subject: P.R. NO.18612 Validating Farebox, Revenue and Data Collection System
Date: 10/01/2014
Recommendation:
It is recommended that the City Council approve Proposed Resolution No. 18612 for
the purchase of ten (10) Validating Farebox, Revenue and Data Collection Systems for
the fixed route buses from Genfare, A Division of SPX Corporation, of Elk Grove
Village, Illinois, in an amount not-to-exceed$182,266.00.
Background:
Approval of the purchase will allow for a more reliable fare collection, while also
allowing the ability to utilize a wide variety of traditional and electronic fare media
options for passengers. The purchase will also allow a more accurate form of collecting
revenue and data for reporting to the Federal Transit Administration. The current
Fareboxes are over twenty (20) years old.
The Purchasing Department solicited bids by advertising in the Port Arthur News on
August 3, 2014 and August 10, 2014. Also, bid packets were mail, emailed or
electronically downloaded to vendors on the City's website (Public Purchase
EProcurement System). Two (2)bids were received, from the following:
Bidder Bid
(1) Genfare,A Division of SPX Corporation $182,266.00
Elk Grove Village,IL
(2) BEA Transit Technologies $188,522.00
San Jose, CA.
Budgetary/Fiscal Effect:
Funding for the for the purchase of ten (10) Validating Farebox, Revenue and Data
Collection Systems are available from Transit Budget Account No. 401-1509-561.92-
00, Project Number TX-90-201, in an amount not-to-exceed $182,266.00.
Staffing/Employee Effect:
No anticipated effect on staffing is expected with this action.
Summary:
It is recommended that the City Council approve Proposed Resolution No. 18612 for
the purchase of ten (10) Validating Farebox, Revenue and Data Collection Systems for
the fixed route buses from Genfare, A Division of SPX Corporation, of Elk Grove
Village, Illinois, in an amount not-to-exceed $182,266.00.
P.R.NO. 18612
10/2/14 AB
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TEN (10) ODYSSEY
ELECTRONIC VALIDATING FAREBOX, REVENUE AND DATA
COLLECTION SYSTEMS FROM GENFARE, A DIVISION OF SPX
CORPORATION, OF ELK GROVE VILLAGE, ILLINOIS, IN THE NOT-TO-
EXCEED AMOUNT OF $182,266.00. FUNDING AVAILABLE IN TRANSIT
ACCOUNT NO. 401-1509-561.92-00, PROJECT NO. TX-90-2014.
WHEREAS, the Transit Department requests the purchase of ten (10) Odyssey
Electronic Validating Farebox, Revenue and Data Collection Systems for the fixed
route transit buses; and
WHEREAS, the purchase will allow for a more accurate form of collecting
revenue and data for reporting to the Federal Transit Administration; and,
WHEREAS, the Purchasing Department solicited bids from various vendors, as
advertised on August 3, 2014, and August 10, 2014, in the Port Arthur News; and
WHEREAS, bid packets were mail, emailed or electronically downloaded to
vendors on the City's website (Public Purchase EProcurement System), with two bids
received, with no Port Arthur Vendors responding (see Bid Tabulation attached as
Exhibit "A"); and
WHEREAS, this purchase expense is available from Transit Budget Account No.
401-1509-561.92-00, Project Number TX-90-2014, in the not-to-exceed amount of
$182,266.00.
P.R.NO. 18612
10/2/14 AB
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the City Council of the City of Port Arthur hereby authorizes the purchase
of ten (10) Odyssey Electronic Validating Farebox, Revenue and Data Collection
Systems from Genfare, A Division of SPX Corporation, of Elk Grove Village, Illinois, in
the not-to-exceed amount of $182,266.00 (bid attached as Exhibit "B").
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this day of October A.D. 2014 at a
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES:
Mayor:
Councilmembers:
NOES:
Mayor
P.R.NO. 18612
10/2/14 AB
Page 3 of 3
ATTEST:
City Secretary
APPROVED AS TO FORM:
2/1,e/
City Attorney,
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E.,
Interim City Manager
Director of Transit
APPROVED AS TO AVAILABILTY OF FUNDS:
t / ' dwii,
Director of Finance
��ri.i A I��iV la,C (C 1.._(-/'
�
urchasing Manager
EXHIBIT "A"
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EXHIBIT "B"
CITY OF PORT ARTHUR,TEXAS
BID SHEET
BID FOR: Complete Validating Bus Farebox, Revenue and Data Collection System
BID DUE DATE: September 3, 2014
DESCRIPTION QUANTITY UNIT COST TOTAL COST
Other required items at$54,716.00 $54,716.00
COMPLETE VALIDATING BUS
FAREBOX,REVENUE AND DATA
COLLECTION SYSTEM 10 $ 12,755.00 $ 127,550.00
GRAND TOTAL $182,266.00
Installation will be complete in 60 working days.
Genfare, a Division of SPX Corporation 800 Arthur Avenue
COMPANY NAME STREET ADDRESS
SIGNATURE OF BIDDER P.O. BOX
Allen Thomalla Elk Grove Village, IL 60007
PRINT OR TYPE NAME CITY STATE ZIP
Chief Financial Officer 847-871-1126
TITLE AREA CODE TELEPHONE NO.
genfare.sales@spx.com 847-758-4997
EMAIL FAX NO.
Page 62 of 70
CITY OF PORT ARTHUR,TEXAS
*12r �,« ADDENDUM NO. ONE (1)
t August 18,2014
BID PROPOSAL FOR: Complete Validating Bus Farebox, Revenue and Data Collection System
The following clarifications, amendments, deletions, additions, revision and/or modifications are
made a part of the contract documents and change the original documents only in the manner and
to the extent hereinafter stated and shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract
documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID
PROVISIONS IN THE SUBMISSION OF THEIR BID.
Addendum as follows:
1. Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, September 3, 2014. (The clock located in the City
Secretary's office will be the official time.) All bids received will be read aloud at 3:15
p.m. on Wednesday, September 3, 2014 in the City Council Chambers, City Hall, 5`h
Floor, Port Arthur, TX.
2. The Magnetic Strip system is not the only system the City will accept. The System
submitted must be able to issue Passes directly from the Farebox.
3. Replace the bid sheet in the bid package with the attached bid sheet.
END OF ADDENDUM
If you have any questions, please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH
YOUR BID DOCUMENTS.
•
►a: 1
Shawna Tubbs, CPPO, CPP
Purchasing Manager
08/19/14
Signature of Prop)er Date
Tony Sharma, V',- President-
Sales, Marketing & Customer Service
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS Illinois §
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature:
Printed Name: Tony Sharma
Title: Vice President- Sales, Marketing & Customer Service
Company: Genfare, a Division of SPX Corporation
Date: 08/18/14
q
SUBSCRIBED and sworn to before me the undersigned authority by oc,the of, =on
behalf of said bidder.
Notary Public in and for the
State of Texas Illinois
My commission expires: /0/g../-4
OFFICIAL SEAL
TERESE GILLUM
Notary Public-State of Illinois
My Commission Expires Oct 22, 2016
Page 63 of 70
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
XX I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Genfare, a Division of SPX Corporation 08/18/14
Firm Name Date
Vice President-Sales, Marketing& Customer Service
Authorized S' ature Title
Tony Sharma 847-593-8855
Name (please print) Telephone
genfare.sales@spx.com
Email
STATE: Illinois
COUNTY: Cook
SUBSCRIBED AND SWORN to before me by the above named Tony Sharma
on this the 18th day of August 20 14
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
OFFICIAL SEAL
TERESE GILLUM
Notary Public -State of Illinois
My Commission Expires Oct 22, 2016
Page 64 of 70
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg.,Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1-a)with a local governmental entity and the person meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business
day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006,Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006,Local Government Code.An offense under this
section is a Class C misdemeanor.
1.Name of person who has a business relationship with local governmental entity. None
2. Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3.Name of a local government officer with whom filer has employment or business relationship.
Name of Officer
This section(item 3 including subparts A,B,C,&D)must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1-a),Local Government Code.Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment
income, from the filer of the questionnaire?
Yes No
B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an officer or director,or holds an ownership of 10 percent or more?
Yes No
D. Describe each employment or business relationship with the local government officer named in this section.
4. None 08/18/14
Signature of person doing business with the governmental entity Date
Page 65 of 70
Federally Required and other Model Contract Clauses 4
Mandatory Clause/Language
The Buy America regulation, at 49 CFR§661.13,requires notification of the Buy America
requirements in FTA-funded contracts,but does not specify the language to be used.The
following language has been developed by FTA.
Buy America-The contractor agrees to comply with 49 USC§5323(j) and 49 CFR Part 661,
which provide that Federal funds may not be obligated unless steel,iron,and manufactured
products used in FTA-funded projects are produced in the United States,unless a waiver has
been granted by FTA or the product is subject to a general waiver.General waivers are listed in
49 CFR§661.7,and include final assembly in the United States for 15 passenger vans and 15
passenger wagons produced by Chrysler Corporation,microcomputer equipment, software,
and small purchases (currently less than$100,000)made with capital,operating,or planning
funds.Separate requirements for rolling stock are set out at 5323(j)(2)(C) and 49 CFR§661.11.
Rolling stock not subject to a general waiver must be manufactured in the United States and
have a 60 percent domestic content.
A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification
(below) with all bids on FTA-funded contracts,except those subject to a general waiver. Bids or
offers that are not accompanied by a completed Buy America certification must be rejected as
non-responsive. This requirement does not apply to lower tier subcontractors.
Certification requirement for procurement of steel,iron, or manufactured products.
Certificate of Compliance with 49 USC§5323(j)(1)
The bidder or offeror hereby certifies that it will meet the requirements of 49 USC§5323(j)(1)
and the applicable regulations in 49 CFR Part 661.
Date 08/18/14
Signature
Company Name Genfare, a 'vision of SPX Corporation
Title Tony Sharma, Vice President-Sales, Marketing & Customer Service
Certificate of Non-Compliance with 49 USC§5323(j)(1)
The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 USC§
5323(j)(1),but it may qualify for an exception pursuant to 49 USC§5323(j)(2)(B)or (j)(2)(D) and
the regulations in 49 CFR §661.7.
Date
Signature
Company Name
Federally Required and other Model Contract Clauses 9
Clause and language therein are merely suggested. 49 CFR Part 665 does not contain specific
language to be included in third party contracts but does contain requirements applicable to
subrecipients and third party contractors. Bus Testing Certification and language therein are
merely suggested.
Bus Testing-The Contractor [Manufacturer] agrees to comply with 49 USC § A 5323(c) and
FTA's implementing regulation at 49 CFR Part 665 and shall perform the following:
1) A manufacturer of a new bus model or a bus produced with a major change in components
or configuration shall provide a copy of the final test report to the recipient at a point in the
procurement process specified by the recipient which will be prior to the recipient's final
acceptance of the first vehicle.
2) A manufacturer who releases a report under paragraph 1 above shall provide notice to the
operator of the testing facility that the report is available to the public.
3) If the manufacturer represents that the vehicle was previously tested,the vehicle being sold
should have the identical configuration and major components as the vehicle in the test report,
which must be provided to the recipient prior to recipient's final acceptance of the first vehicle.
If the configuration or components are not identical, the manufacturer shall provide a
description of the change and the manufacturer's basis for concluding that it is not a major
change requiring additional testing.
4) If the manufacturer represents that the vehicle is "grandfathered" (has been used in mass
transit service in the United States before October 1, 1988,and is currently being produced
without a major change in configuration or components),the manufacturer shall provide the
name and address of the recipient of such a vehicle and the details of that vehicle's
configuration and major components.
•
CERTIFICATION OF COMPLIANCE WITH FTA's BUS TESTING REQUIREMENTS
The undersigned [Contractor/Manufacturer] certifies that the vehicle offered in this
procurement complies with 49 USC § A 5323(c) and FTA's implementing regulation at 49 CFR
Part 665.
The undersigned understands that misrepresenting the testing status of a vehicle acquired with
Federal financial assistance may subject the undersigned to civil penalties as outlined in the
Department of Transportation's regulation on Program Fraud Civil Remedies,49 CFR Part 31.
In addition,the undersigned understands that FTA may suspend or debar a manufacturer
under the procedures in 49 CFR Part 29.
Date: 08/18/14--Te:/--L.A.r----- '. ...------a.--. -
Signature: _
Company Name: Genfare, a Division of SPX Corporation
Title: Tony Sharma, Vice President - Sales, Marketing & Customer Service
C .
NOT APPLICABLE
Federally Required and other Model Contract Clauses 13
Member of Congress in connection with the awarding of any Federal contract,the making of
any Federal grant,the making of any Federal loan,the entering into of any cooperative
agreement, and the extension,continuation,renewal, amendment,or modification of any
Federal contract, grant,loan,or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for making lobbying contacts to an officer or employee of any agency,a Member of
Congress,an officer or employee of Congress,or an employee of a Member of Congress in
connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned
shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions [as amended by"Government wide Guidance for New
Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph(2) herein
has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (PL
104-65,to be codified at 2 USC§1601,et seq.)]
(3)The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts,subgrants,and contracts under
grants,loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into.Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31, USC§ 1352(as amended by the
Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be
subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such
failure.
[Note:Pursuant to 31 USC§1352(c)(1)-(2)(A),any person who makes a prohibited expenditure
or fails to file or amend a required certification or disclosure form shall be subject to a civil
penalty of not less than$10,000 and not more than$100,000 for each such expenditure or
failure.]
The Contractor, Genfare ,certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure,if any.In addition,the Contractor understands and
agrees that the provisions of 31 USC§ A 3801,et seq.,apply to this certification and disclosure,if
army.
• Signature of Contractor's Authorized Official
Tony har , Vice President-
Sales, Mar eting&Cust. Svc. Name and Title of Contractor's Authorized Official
08/18/14 Date
13. ACCESS TO RECORDS AND REPORTS
49 USC §5325
18 CFR§18.36(i)
49 CFR§ 633.17
Applicability to Contracts