HomeMy WebLinkAboutPR 18634: PURCHASE PRO-PATCH POTHOLE PATCHER P. R. 18634
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PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: John A. Comeaux, P. E., Interim City Manager
FROM: Allison Walker, P. W. Administrative Assistant
DATE: October 8, 2014
SUBJECT: P.R. 18634—Purchase Pro-Patch Pothole Patcher
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 18634 approving the
purchase of a Pro-Patch Pothole Patcher from Southwest International Trucks, Inc. of Arlington,
Texas, through BuyBoard in the not-to-exceed amount of$151,887.77.
BACKGROUND:
In the past, the Streets Division would manually patch potholes resulting in reoccurrence of
potholes that eventually lead to larger repair issues. This equipment would offer a permanent
repair and lower the cost of major street repairs.
BUDGETARY/FISCAL EFFECT:
Funds are available in Public Works Streets Equipment Replacement Account No. 625-1801-
531.92-03.
EMPLOYEE/STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 18634 allowing for
the purchase of a Pro-Patch Pothole Patcher from Southwest International Trucks, Inc. of
Arlington, Texas, through BuyBoard in the amount of$151,877.77.
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P. R. 18634
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A PRO-
PATCH POTHOLE PATCHER FROM SOUTHWEST
INTERNATIONAL TRUCKS, INC., OF ARLINGTON, TEXAS
THROUGH BUYBOARD IN THE AMOUNT OF 151,887.77. PUBLIC
WORKS STREETS EQUIPMENT REPLACEMENT ACCOUNT NO.
625-1801-531.92-03.
WHEREAS, Res. 02-341, entered the City into an interlocal agreement for cooperative
purchasing with BuyBoard Cooperative Purchasing Program; and,
WHEREAS, in an effort to properly repair potholes throughout the City, a quote was
obtained via BuyBoard for one Pro-Patch Pothole Patcher from Southwest International Trucks,
Inc. of Arlington, Texas, in an amount not-to-exceed $151,887.77; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, purchase of this vehicle from Southwest International Trucks, Inc. of Arlington,
Texas, via BuyBoard, in the not-to-exceed amount of$151,887.77 is hereby approved, funding
being available in Public Works Streets Equipment Replacement Account No. 625-1801-531.92-
03; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City
Council.
READ, ADOPTED, AND APPROVED this the day of October, A.D. 2014 at a
meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
P. R. 18634
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NOES:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Vat la.' Th
Val Tizeno
City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF ,UNDS:
4.
John A. Comeaux, P. E. Deborah Echols, CPA
Interim City Manager Director of Finance
Sue Polka, P.E. Shawna Tubbs, CPPO
Director of Public Works Purchasing Manager
P. R. 18634
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EXHIBIT "A"
TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE
BUYBOARD
End User Agency: CITY OF PORT ARTHUR,TX. pate Prepared by Contractor: 10/1/2014
Carleton Edwards Southwest International Trucks Inc.
Product Description: 2015 International 4300 SBA 4X2 27,000 LB GVWR BASE QUOTE
H.D. INDUSTRIES REQUESTED 35,000 LB GVWR BID QUOTE
A: Bid Number: #430-13 Item: Base Chassis Bid I $ 56,480.00
B: Options
Buy Board Fee $400.00 Options pricing $ 22,413.00
A/C and Radio,jump start stud Allison 3000 RDS 6 speed and $ -
heavy single frame synthetic fluid,air brakes,ABS $ -
12000 front axle and suspension air drier, 160 amp alt. 3 batteries $ -
23000 rear axle& 31000 suspension trans oil cooler, Cummins ISB $ -
synthetic fluid in all axles 250 H.P. 660 Torque componets $ -
extended warranties _ $3,710.00 needed for body co. $ -
Total this column $4,110.00 Total this column $ 22,413.00
$ -
TOTAL OPTION PRICING FROM BOTH COLUMNS I $26,523.00
TOTAL CHASSIS PRICING INCLUDING BASE PRICE AND OPTIONS $ 83,003.00
BODY QUOTE HD Industries TCM 425-80 DHE body quote dated 10-3-14 $ 68,884.77
SINGLE TRUCK AND BODY PRICING/BODY INCLUDED IN THIS QUOTE I $ 151,887.77
QUANITY BID FROM 1 TO 9999 FOR A TOTAL OF TRUCK AND BODY 1 _ $ 151,887.77
COMMENTS: 'TRUCK SPECS attached in quote
EXTENDED WARRANTIES IN THIS QUOTE CAN BE REMOVED OR MODIFIED IN TIME AND MILEAGE
SOME CHANGES CAN BE MADE TO THE SPECS AND PRICING WILL BE ADJUSTED ACCORDINGLY
CUMMINS PP1 ENGINE WARRANTY AND EXHAUST AND AFTERTREATMENT EXTENDED WARRANTY
60 month extended tow warranty and 60, 150000 mile extended vehicle warranty, 60 month or 150,000 mile
CUMMINS PP1 ENGINE WARRANTY AND EXHAUST AND AFTERTREATMENT EXTENDED WARRANTY
RICK BIERMAN
SOUTHWEST INTERNATIONAL TRUCKS INC ARLINGTON TX. LOCATION FOR THE BUY BOARD
2401 E. PIONEER PKWY.
ARLINGTON,TX. 76010
FAX# 817-861-7084
OFICE#817-461-2931
MOBILE# 817-905-2326
E-MAIL ADDRESS rick.bierman@swit-tx.com
Rick Bierman
10/7/201412:09 PM Masters International Trucks 817-461-2931