HomeMy WebLinkAboutPR 18613: FREESE AND NICHOLS, INC. DESIGN OF THE MAIN WASTEWATER TREATMENT PLANT MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux, P.E., City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: September 29, 2014
SUBJECT: Proposed Resolution No. 18613
RECOMMENDATION
I recommend the approval of Proposed Resolution No. 18613 authorizing the City Manager
to negotiate a contract with Freese and Nichols, Inc. of Houston, Texas for the design
phase of the Main Wastewater Treatment Plant project that was approved by the Texas
Water Development Board.
BACKGROUND
The TWDB makes various funding available each year, and requires the submission of
Project Information Forms detailing each proposed project to be funded, and providing a
host of related information in order to prioritize the projects and assign the available funds.
With a 50-year old Main WWTP which is in need of replacement the City has demonstrated
key needs in the TWBD's high priority areas. The City was approved $5,960,000.00 from
the Clean Water State Revolving Fund for the design of this project
BUDGET/FISCAL EFFECT
Fees for these services will be paid for using water revenue bonds.
STAFF/EMPLOYEE EFFECT
City staff will assist with negotiating this contract.
SUMMARY
I recommend the approval of Proposed Resolution No. 18613 authorizing the City Manager
to negotiate a contract with Freese and Nichols, Inc. of Houston, Texas for the design
phase of the Main WWTP project that was approved by the Texas Water Development
Board.
P. R. No. 18613
09/29/14 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO NEGOTIATE A CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND FREESE AND NICHOLS, INC. OF
HOUSTON, TEXAS, FOR THE DESIGN OF THE MAIN
WASTEWATER TREATMENT PLANT PROJECT
APPROVED BY THE TEXAS WATER DEVELOPMENT
BOARD.
WHEREAS, per Resolution No. 13-043 Arceneaux & Gates Consulting Engineers, Inc
was issued a contract for the preparation of Project Information Forms (PIFs) on behalf of the
City for the purpose of submitting financial assistance for a Wastewater Treatment Plant project
to the Texas Water Development Board; and,
WHEREAS, the City of Port Arthur was approved for this project from the TWDB on
July 22, 2014; and,
WHEREAS, Purchasing advertised for Request for Qualifications on August 27, 2014
and August 31, 2014. The City has received four (4) Statements of Qualifications for this
project,which were opened on September 17,2014; and,
WHEREAS, a committee of City staff reviewed and scored the various responses in
accordance with published criteria; and,
WHEREAS, Freese and Nichols, Inc. of Houston, Texas received the highest score for this
professional service as shown in the Qualifications Evaluation Matrix, attached hereto as Exhibit
"A"; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the facts and opinions in the preamble are true and correct; and,
P. R. No. 18613
09/29/14 jt
Page 2 of 3
THAT the City Manager of the City of Port Arthur is hereby authorized and directed to
negotiate a contract with Freese and Nichols, Inc. of Houston,Texas; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2014 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote:
•
AYES: Mayor
•
Councilmembers
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
P.R. No. 18613
09/29/14 jt
Page 3 of 3
APPROVED FOR ADMINISTRATION:
John A. Comeaux P.E. Shawna Tubbs, CPPO
Interim City Manager Purchasing Manager
John A. Tomplait
Assistant Director of Utility Operations
ATTACHMENT A
(Qualifications Evaluation Matrix)
City of Port Arthur
Engineering Services for Planning and Design Relating to the Main Wastewater Treatment Plant
Proposal Evaluation Matrix
LJA Lockwood,
Engineering, Andrews& Freese and
Weight Inc. Newnam,Inc. Nichols,Inc. CDM Smith
I/OM/M.7.A I l nu.rlor,TX I Luc,/on,TX I l or.,! ,;. IX
Experience 1750 1504 1611 1680 1540
Past Performance 2000 1720 1760 1880 1680
Project Approach 1000 880 840 980 880
Quality of Response 250 220 200 235 210
Total 5000 4324 4411 4775 4310
t o V1
2.c. c.t 11(c 4_1 j?!--7/7
Sha's na Tubbs.CPPO.CPPB.Purchasing Manager