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HomeMy WebLinkAboutPR 18650: LEASE OF A XEROX WORKCENTRE MULTIFUCTION PRINTER Interoffice MEMORANDUM To: Mayor, City Council, Citj Manager From: Floyd Batiste, CEO c-r ,(i• ' Date: October 21, 2014 Subject: P. R. No. 18650; Council Meeting of October 28, 2014 ATTACHED IS PROPOSED RESOLUTION 18650 AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO MODIFY THE CURRENT LEASE OF A XEROX WORKCENTRE MULTIFUCTION PRINTER THROUGH TEXAS COOPERATIVE PURCHASING NETWORK (TCPN) FOR THE REMAINING 29 MONTHS AT AN ADDITIONAL COST OF $23.70 PER MONTH P.R. No. 18650 10/14/2014 FB RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO MODIFY THE CURRENT LEASE OF A XEROX WORKCENTRE MULTIFUCTION PRINTER THROUGH TEXAS COOPERATIVE PURCHASING NETWORK (TCPN) FOR THE REMAINING 29 MONTHS AT AN ADDITIONAL COST OF $23.70 PER MONTH WHEREAS, on October 13, 2014, the City of Port Arthur Section 4A Economic Development Corporation ("PAEDC") Board of Directors approved modifying the current Xerox Lease Agreement by adding 1 Line Fax Lan ifax at a cost of$23.70 per month for the remaining 29 months; and WHEREAS, the City Council of the City of Port Arthur authorized the modification of the current lease agreement with Xerox for the remaining term of the lease at a cost of$23.70 as shown in Exhibit"A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That PAEDC is herein authorized to modify its current agreement with Xerox by adding 1 Line Fax Lan ifax for the remaining term of 29 months at a cost of$23.70 per month as shown in Exhibit "A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2014, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED: Floyd Batiste, PAEDC CEO APPROVE S AS TO FORM: Guy N. Goodson, PAEDC Attorney #1120186 Page 2 APPROVED AS TO FORM: V al Valecia R. Tizeni. ity torney #1120186 Page 3 EXHIBIT " A " Lease Pricing PROPOSAL xerox Presented to PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION By Rox Acosta-Hellberg On 10/3/2014 THANKS FOR THINKING OF US!I am here to serve you,please let me know how to best help! Roxanne State or Local Government Negotiated Contract:072535300 Solution Product Description Agreement Information Requested Install Item Date 1.W712OPT(SOT-WC7120 PRNTITRAY) S/N XDC392253 Lease Term: 29 months 10/3/2014 Purchase Option: FMV -Adding -1 Line Fax Lan Ifax This agreement modifies the current Xerox Agreement 953466141 for W712OPT S/N XDC392253.Additional monthly cost:$23.70 onthy Pricing Item Lease Print Charges Maintenance Plan Features Minimum Payment Meter Volume Band Per Print Rate 1.W712OPT $269.03 1:BW All Prints N/A -Consumable Supplies Included for all prints 2:Color All Prints N/A Total $269.03 Minimum Payments(Excluding Applicable Taxes) All information in this proposal is considered confidential and is for the sole use of PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION. If you would like to acquire the solution described in this proposal,we would be TOTAL happy to offer a Xerox order agreement.Pricing is subject to credit approval and is valid until 11/2/2014. j S4 A no ; GUARq EE For any questions,please contact me at(409)679-3671 -! WS W19594 10/3/2014 10:56:12 Confidential-Copyright©2008 XEROX CORPORATION.All rights reserved. Page 1 of 1 Lease Agreement xe rox Customer: PORT ARTHUR ECONOMIC DEVELOPMENT CORPORATION BillTo: PORT ARTHUR Install: PORT ARTHUR ECONOMIC DEV CORP ECONOMIC DEV CORP 4173 39TH ST 4173 39TH ST PORT ARTHUR,TX 77642-2227 PORT ARTHUR,TX 77642-2227 State or Local Government Negotiated Contract:072535300 Solution Product Description Agreement Information Requested Install Item Date 1.W712OPT(SOT-WC7120 PRNT/TRAY) S/N XDC392253 Lease Term: 29 months 10/3/2014 Purchase Option: FMV -Adding -1 Line Fax Lan[fax This agreement modifies the current Xerox Agreement 953466141 for W712OPT S/N XDC392253.Additional monthly cost:$23.70 Monthly Pricing Item Lease Print Charges Maintenance Plan Features Minimum Payment Meter Volume Band Per Print Rate 1.W712OPT $269.03 1:BW All Prints N/A -Consumable Supplies Included for all prints 2:Color All Prints NIA Total $269.03 Minimum Payments(Excluding Applicable Taxes) Authorized Signature w Customer acknowledges receipt of the terms of this agreement Thank You for your business! which consists of 2 p..es including this face page. This Agreement is proudly presented by Xerox and lv, T / Signer: FLOYD BATIST Phone: (409)963-0579 Rox Acosta-Hellberg OTAL/ (409)679-3671 SA AcrioNl GUARANTEE' a/1 -- ��;/ For information on your Xerox Account,go to j Signature: i Date: !! 6 www.xerox.com/AccountManagement -' WS W19594 10/3/2014 10:53:06 Confidential-Copyright©2008 XEROX CORPORATION.All rights reserved. Page 1 of 2 0 1 7 4 3 4 0 0 1 0 0 1 0 0 2 0 . Lease Agreement xerox and Conditions INTRODUCTION: funds to do so from other sources,this Agreement may be terminated.To effect this 1.NEGOTIATED CONTRACT. The Products are subject solely to the terms in the termination,you must,at least 30 days prior to the beginning of the fiscal year for which Negotiated Contract identified on the face of this Agreement,and,for any option you your legislative body does not appropriate funds,notify Xerox in writing that your have selected that is not addressed in the Negotiated Contract,the then-current legislative body failed to appropriate funds.Your notice must be accompanied by standard Xerox terms for such option. payment of all sums then owed through the current fiscal year under this Agreement. 2.MODIFICATION OF PRIOR AGREEMENT. This Agreement modifies a prior You will return the Equipment,at your expense,to a location designated by Xerox and, agreement between you and Xerox for the Products identified as"Modifies Prior when returned,the Equipment will be to in good condition and free of all liens and Agreement". The prior agreement will remain in effect except that any terms in this encumbrances.You will then be released from any further payment obligations beyond Agreement that conflict with or are additive to the prior agreement will control. You may those payments due for the current fiscal year(with Xerox retaining all sums paid to be charged a one-time administrative/processing fee for the modification of a prior date). agreement. PRICING PLAN/OFFERING SELECTED: GOVERNMENT TERMS: 5.PRICE INCREASES.Xerox may annually increase the maintenance component of 3. REPRESENTATIONS & WARRANTIES. This provision is applicable to the Minimum Payment and Print Charges. For Application Software,Xerox may governmental entities only.You represent and warrant, as of the date of this annually increase the software license or support fees.These adjustments will occur at Agreement,that:(1)you are a State or a fully constituted political subdivision or agency the commencement of each annual contract cycle. of the State in which you are located and are authorized to enter into,and carry out, GENERAL TERMS&CONDITIONS: your obligations under this Agreement and any other documents required to be 6.REMOTE SERVICES.Certain models of Equipment are supported and serviced delivered in connection with this Agreement(collectively,the"Documents");(2)the using data that is automatically collected by Xerox or transmitted to or from Xerox by Documents have been duly authorized,executed and delivered by you in accordance the Equipment connected to Customer's network("Remote Data")via electronic with all applicable laws,rules,ordinances and regulations(including all applicable laws transmission to a secure off-site location("Remote Data Access"). Remote Data governing open meetings,public bidding and appropriations required in connection with Access also enables Xerox to transmit to Customer Releases for Software and to this Agreement and the acquisition of the Products)and are valid,legal,binding remotely diagnose and modify Equipment to repair and correct malfunctions.Examples agreements,enforceable in accordance with their terms;(3)the person(s)signing the of Remote Data include product registration,meter read,supply level,Equipment Documents have the authority to do so,are acting with the full authorization of your configuration and settings,software version,and problem/fault code data.Remote Data governing body and hold the offices indicated below their signatures,each of which are may be used by Xerox for billing,report generation,supplies replenishment,support genuine; (4) the Products are essential to the immediate performance of a services, recommending additional products and services, and product governmental or proprietary function by you within the scope of your authority and will improvement/development purposes.Remote Data will be transmitted to and from be used during the Term only by you and only to perform such function;and(5)your Customer in a secure manner specified by Xerox.Remote Data Access will not allow payment obligations under this Agreement constitute a current expense and not a debt Xerox to read,view or download the content of any Customer documents or other under applicable state law and no provision of this Agreement constitutes a pledge of information residing on or passing through the Equipment or Customer's information your tax or general revenues,and any provision that is so construed by a court of management systems.Customer grants the right to Xerox,without charge,to conduct competent jurisdiction is void from the inception of this Agreement. Remote Data Access for the purposes described above. Upon Xerox s request, 4.FUNDING.This provision is applicable to governmental entities only.You represent Customer will provide contact information for Equipment such as name and address of and warrant that all payments due and to become due during your current fiscal year Customer contact and IP and physical addresses/locations of Equipment. Customer are within the fiscal budget of such year and are included within an unrestricted and will enable Remote Data Access via a method prescribed by Xerox,and Customer will unencumbered appropriation currently available for the Products,and it is your intent to provide reasonable assistance to allow Xerox to provide Remote Data Access. Unless use the Products for the entire term of this Agreement and make all payments required Xerox deems Equipment incapable of Remote Data Access,Customer will ensure that under this Agreement.If your legislative body does not appropriate funds for the Remote Data Access is maintained at all times Maintenance Services are being continuation of this Agreement for any fiscal year after the first fiscal year and has no performed. WS W19594 10/3/2014 10:53:06 Confidential-Copyright®2008 XEROX CORPORATION.All rights reserved. Page 2 of 2 0 1 7 4 3 4 0 0 1 0 0 2 0 0 2 1