HomeMy WebLinkAboutPR 18674: SOUTHEAST TEXAS REGIONAL RADIO SYSTEM TO IMPROVE (SETRRS) INTEROPERABILITY P.R. NO. 18674
10/22/18 SNSh
RESOLUTION NO.
A RESOLUTION APPROVING AN INTERLOCAL AGREEMENT WITH THE
LOCAL STAKEHOLDERS OF THE SOUTHEAST TEXAS REGIONAL RADIO
SYSTEM (SETRRS) TO IMPROVE SETRRS INTEROPERABILITY
WHEREAS, the Cities of Port Arthur, Nederland, Groves, Port
Neches, Orange and Counties of Jefferson and Hardin have made
applications with the Port Security Grant Program of 2014 via three
(3) separate grant applications to the Department of Homeland
Security (DHS) ; and,
WHEREAS, the intention of the grant application is to improve
interoperability of the entire SETRRS between stakeholders; and,
WHEREAS, the City of Port Arthur is participating in the match
on Application No. 2 and Application No. 3 ; and,
WHEREAS, the approved total of the DHS grant is $3 , 094, 458 . 00;
and,
WHEREAS, the City of Port Arthur' s contribution/match for
project number 2 in the amount of $48, 142 . 70 is budgeted in the FY
2014-2015 budget to be appropriated from the General Fund; and
WHEREAS, the City of Port Arthur' s contribution/match for
project number 4 in the amount of $22 , 095 . 37 will be budgeted in
the FY 2015-2016 budget; and,
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WHEREAS, the entering of this agreement with participating
stakeholders is made pursuant to Chapter 791 of Texas Government
Code (Interlocal Cooperation Act) .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct .
Section 2 . That execution of the SETRRS Interlocal
Agreement is in the best interest of the public interest and serves
a valid public purpose .
Section 3 . That City Council hereby enters into the SETRRS
Interlocal Agreement attached as Exhibit "A" or substantially
similar thereto.
Section 4 . That a copy of the caption of this Resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED, AND APPROVED, this day of
2014 AD, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote : AYES :
Mayor:
Councilmembers : ;
NOES :
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Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM:
4ity A•to ney c
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E. ,
Interim City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Director of Finance
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EXHIBIT "A"
TO THE RESOLUTION
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INTERLOCAL AGREEMENT
WHEREAS, the Cities of Port Neches, Nederland, Groves, Port Arthur,
Beaumont, Jefferson County, Hardin County, and the City of Orange herein called
"Stakeholders", made applications with the Port Security Grant Program 2014 with
three (3) separate grant applications to the Department of Homeland Security (DHS)
in an amount totaling $3,094,458 (Federal $2,320,844; Match $773,614) to improve
"Interoperability" on the South East Texas Regional Radio System (SETRRS) shown
in Exhibit A; and,
WHEREAS, certain Stakeholders are participating in sharing costs on each of
the three (3) separate grant applications depending on where they are located or how
they are using the SETRRS; and,
WHEREAS, the three (3) applications include: Application #1 by the City of
Port Neches includes Project #1 on Exhibit A in the amount of $900,458 (Federal
$675,343; Match $225,114) for 20 GTR8000 P25 repeaters - match cost shared
between Port Neches, Nederland, and Groves; Application #2 by the City of Port
Arthur includes Projects #2 & #3 on Exhibit A in the amount of$1,509,000 (Federal
$1,131,750; Match $377,250) for towers in Port Arthur and Hardin County - match
cost shared between all Stakeholders except for the City of Orange; Application #3
by the City of Beaumont includes Project #4 on Exhibit A in the amount of$685,000
(Federal $513,750; Match $171,250) for annual Motorola maintenance costs in FY
15-16 - Match cost shared with all Stakeholders; and,
WHEREAS, On Application #1 - the Cities of Port Neches, Nederland, and
Groves herein called "Cities", with the City of Port Neches as the applicant,
submitted and were awarded a Port Security Grant in 2014 from the Department of
Homeland Security (DHS) in the amount of$900,458 for 20 GTR8000 P25 repeaters
to improve "Interoperability" on the South East Texas Regional Radio System
(SETRRS); and,
WHEREAS, as Stakeholders on the SETRRS, the Cities are participating in
the completion of replacement of analog repeaters with P25 repeaters on the four (4)
Jefferson County towers for which the other Jefferson County Stakeholders (Jefferson
Interlocal Agreement— "PSG 2014" Page 1 of 13
County, Beaumont, and Port Arthur) have already replaced their portion of the
repeaters on the Jefferson County towers of the SETRRS; and,
WHEREAS, 20 GTR8000 P25 repeaters will be located in Jefferson County at
four (4) tower locations as follows: 1) 5 each go to the tower on Pine and Marina Street
in Beaumont, Texas; 2) 5 each go to the tower on 337 Pine Street, Port Neches, Texas; 3)
5 each go to the tower on Meeker Road and Highway 90, Beaumont, Texas; and 4) 5
each go to the tower on Highway 73, 9.3 miles east of Winnie, Texas; and,
WHEREAS, it is necessary for the Cities to establish a structure as to how the
25% match costs are distributed by per capita as per Interlocal Agreement dated the
8th day of June A.D., 1993 between the Cities: Project #1: Port Neches - $65,485.81,
Nederland - $83,877.66, and Groves - $75,751.03 for the SETRRS, which are
illustrated on Exhibit A and are split between FY 14-15 and FY 15-16; and
WHEREAS, On Application #2 - the Cities of Port Neches, Nederland,
Groves, Port Arthur, Beaumont, Jefferson County, and Hardin County herein called
"Entities", with the City of Port Arthur as the applicant, submitted and were awarded
a Port Security Grant in 2014 from the Department of Homeland Security (DHS) in
the amount of $1,509,000 for Project #2 - one tower & repeaters at the Port Arthur
Water Plant and Project #3 - repeater equipment for one leased tower in Sour Lake,
Hardin County to improve "Interoperability" on the South East Texas Regional Radio
System (SETRRS); and,
WHEREAS, it is necessary for the Entities to establish a structure as to how
the 25% match costs are distributed between the Entities: Project #2: Port Neches —
$15,606.18, Nederland - $18,254.50, Groves - $11,160.78, Port Arthur — $48,142.70,
Beaumont - $125,227.76, Jefferson County - $54,858.08, and Project #3: Hardin
County - $104,000, which are illustrated on Exhibit A; and,
WHEREAS, On Application #3 - all Stakeholders with the City of Beaumont
as the applicant, submitted and were awarded a Port Security Grant in 2014 from the
Department of Homeland Security (DHS) in the amount of $685,000 for Annual
Motorola maintenance costs to reduce recurring costs and improve "Interoperability"
on the South East Texas Regional Radio System (SETRRS); and,
Interlocal Agreement- "PSG 2014" Page 2 of 13
WHEREAS, it is necessary for the Stakeholders to establish a structure as to
how the 25% match costs are distributed between the Stakeholders: Project #4: Port
Neches — $7,162.55, Nederland - $8,378.01, Groves - $5,122.31, Port Arthur —
$22,095.37, Beaumont - $57,474.02, Jefferson County - $25,177.44, Hardin County -
$12,284.85, and Orange - $33,555.45 which are illustrated on Exhibit A; and,
WHEREAS, each Stakeholder, under authority of the Interlocal Cooperation Act,
§§791.001 et seq, Texas Government Code, has determined that it is in their best interests
to enter into this Interlocal Agreement.
NOW, THEREFORE, THE STAKEHOLDERS AGREE AS FOLLOWS:
1. To pay the 25% Match Costs on the respective Projects as shown in
Exhibit A.
BILLING FROM PORT NECHES
Application #1 - 20 GTR8000 P25 repeaters:
1. The 25% match amount for purchasing 20 GTR8000 P25 repeaters will
be paid by each member of the Cities with the calculation based on per capita
population as per Interlocal Agreement dated the 8th day of June A.D., 1993 between
the Cities for services provided at Central Dispatch located in Nederland (see Project
#1 on Exhibit A). The total portion for each city is as follows: Port Neches -
$65,485.81, Nederland - $83,877.66, and Groves - $75,751.03.
2 The Entities shall remit payment to the City of Port Neches within 30
calendar days of date of such invoice.
BILLING FROM PORT ARTHUR
Application #2 —Towers in Port Arthur & Hardin County:
Interlocal Agreement- "PSG 2014" Page 3 of 13
1. The 25% match amount for purchasing a Tower and equipment to be
located at the Port Arthur Water plant in Jefferson County; and, the 25% match
amount for purchasing Tower equipment for a leased tower in Sour Lake, Hardin
County, will be paid by each member of the entities with the calculation based on the
number of subscriber units on the SETRRS within their respective Counties as per
Amended Interlocal Agreement, South East Texas Regional Radio System dated the
27th day of March A.D., 2012 between the Stakeholders for services on the SETRRS
(see Project#2 and Project #3 on Exhibit A).
2. Exhibit A - Project #2: The total match portion for each entity in
Jefferson County is as follows: Port Neches - $15,606.18, Nederland - $18,254.50,
Groves - $11,160.78, Port Arthur - $48,142.70, Beaumont - $125,227.76, and
Jefferson County - $54,858.08 (see Exhibit A). The City of Port Arthur shall invoice
the Cities of Port Neches, Nederland, Groves, Beaumont, and Jefferson County upon
completion of the Jefferson County Tower.
3. Exhibit A - Project #3: The total match portion for Hardin County is
$104,000.00 (see Exhibit A). The City of Port Arthur shall invoice Hardin County
upon completion of the installation of equipment at the leased tower in Sour Lake,
Hardin County.
4. The Entities shall remit payment to the City of Port Arthur within 30
calendar days of date of such invoice.
BILLING FROM JEFFERSON COUNTY
Application #3 — Motorola Maintenance in FY from October 2015-September 2016:
1. Motorola Maintenance fees for the Stakeholders will be invoiced from
Jefferson County as shown in Project #4 (see Exhibit A) as per Amended Interlocal
Agreement, South East Texas Regional Radio System, dated the 27th day of March
A.D., 2012 between the Stakeholders for services on the SETRRS in May 2016.
2. Project #4: (see Exhibit A) The City of Beaumont will draw down the
Federal funds from the Port Security Grant Program, 2014 and pay the Federal
Interlocal Agreement- "PSG 2014" Page 4 of 13
Allocation of $513,750 for Motorola maintenance in May of 2016. The 25% grant
match amount of $171,250 of the remaining Motorola maintenance fees in FY from
October 2015-September 2016 is divided among Stakeholders as follows: Port Neches
- $7,162.55, Nederland - $8,378.01, Groves - $5,122.31, Port Arthur - $22,095.37,
Beaumont - $57,474.02, Jefferson County - $25,177.44, Hardin County - $12,284.85,
and Orange - $33,555.45. (see Exhibit A).
3. The Stakeholder entities shall remit payment, with the exception of the
City of Beaumont, to Jefferson County as per the calculation based on the number of
subscriber units on the SETRRS within their respective Counties as per Amended
Interlocal Agreement, South East Texas Regional Radio System dated the 27th day of
March A.D., 2012 between the Stakeholders for services on the SETRRS within 30
calendar days of date of such invoice and reflect the 25% grant match amount for
Motorola maintenance for FY from October 2015-September 2016.
4. Jefferson County shall remit Stakeholder entity matching funds to the
City of Beaumont within 30 calendar days of date of such invoice.
Interlocal Agreement- "PSG 2014" Page 5 of 13
City of Port Neches
Mayor
ATTEST:
City Secretary
APPROVED FOR FORM:
City Attorney
APPROVED FOR ADMINISTRATION
City Manager
Interlocal Agreement-"PSG 2014" Page 6 of 13
City of Nederland
Mayor
ATTEST:
City Secretary
APPROVED FOR FORM:
City Attorney
APPROVED FOR ADMINISTRATION:
City Manager
Interlocal Agreement—"PSG 2014" Page 7 of 13
City of Groves
Mayor
ATTEST:
City Secretary
APPROVED FOR FORM:
City Attorney
APPROVED FOR ADMINISTRATION
City Manager
Interlocal Agreement-"PSG 2014" Page 8 of 13
City of Port Arthur
Mayor
ATTEST:
City Secretary
APPROVED FOR FORM:
City Attorney
APPROVED FOR ADMINISTRATION
City Manager
Interlocal Agreement—"PSG 2014" Page 9 of 13
City of Beaumont
Mayor
ATTEST:
City Secretary
APPROVED FOR FORM:
City Attorney
APPROVED FOR ADMINISTRATION
City Manager
Interlocal Agreement-"PSG 2014" Page 10 of 13
Jefferson County
County Judge
APPROVED FOR FORM:
County Attorney
Interlocal Agreement— "PSG 2014" Page 11 of 13
Hardin County
County Judge
APPROVED FOR FORM:
County Attorney
Interlocal Agreement- "PSG 2014" Page 12 of 13
City of Orange
Mayor
ATTEST:
City Secretary
APPROVED FOR FORM:
City Attorney
APPROVED FOR ADMINISTRATION
City Manager
Interlocal Agreement—"PSG 2014" Page 13 of 13
PORT ARTHUR
EXHIBIT A
PORT SECURITY GRANT 2014 PROJECT COSTS&SAVINGS
PORT NECHES APPLICATION#1-PROJECT#1: (Mid-County Repeater replacement project[20 each]on simulcast towers in Jefferson County[$900,458.00])
25%MATCH RESPONSIBILITY-Cities(Port Neches,Nederland,and Groves)
Project Amount Federal Match
Percent Population $900,458.00 75% 25% $900,458.00
Nederland 0.3726 17,547 335,510.65 $251,632.99 $83,877.66
Port Neches 0.2909 13,040 261,943.23 $196,457.42 $65,485.81
Groves 0.3365 16,144 303,004.12 $227,253.09 $75,751.03
1 46,731.00 $900,458.00 $675,343.50 $225,114.50
PORT ARTHUR APPLICATION#2-PROJECT#2: (300'Self supporting Tower at Port Arthur Water Plant[$877,000.00)+6ea GRT repeaters for Hwy 73 Site[$216,000.00])
25%MATCH RESPONSIBILITY-Entities(Port Neches,Nederland,Groves,Port Arthur,Beaumont,and Jefferson County)
Project Amount Federal Match
%age Subscribers $1,093,000.00 75% 25% $1,093,000.00
Jefferson Co 0.200761509 580 219,432.33 164,574.25 54,858.08
Beaumont 0.458290066 1324 500,911.04 375,683.28 125,227.76
Port Arthur 0.176185531 509 192,570.79 144,428.09 48,142.70
Nederland 0.066805123 193 73,018.00 54,763.50 18,254.50
Port Neches 0.057113188 165 62,424.71 46,818.54 15,606.18
Groves 0.040844583 118 44,643.13 33,482.35 11,160.78
1 2889 1,093,000.00 819,750.00 273,250.00
PORT ARTHUR APPLICATION#2-PROJECT#3: (Sour Lake-Install 6ea GRT repeaters cabling,combiners,and antennas [$416,000.00])
25%MATCH RESPONSIBILITY-Entities(Hardin County)
Project Amount Federal Match
%age Subscribers $416,000.00 75% 25% $416,000.00
Hardin County 100 238 416,000.00 312,000.00 104,000.00
BEAUMONT APPLICATION#3-PROJECT#4: (FY 15-16 Maintenance Cost for Motorola Equipment on the SETRRS[$685,000.00])
25%MATCH RESPONSIBILTY-Stakeholders(Port Neches,Nederland,Groves,Port Arthur,Beaumont,Jefferson County,Hardin County,and City of Orange)
Project Amount Federal Match
%age Subscribers $685,000.00 75% 25% 5685,000.00
Jefferson Co 0.147021546 580 100,709.76 75,532.32 25,177.44
Beaumont 0.335614702 1324 229,896.07 172,422.05 57,474.02
Port Arthur 0.129024081 509 88,381.50 66,286.12 22,095.37
Nederland 0.048922687 193 33,512.04 25,134.03 8,378.01
Port Neches 0.041825095 165 28,650.19 21,487.64 7,162.55
Groves 0.02991128 118 20,489.23 15,366.92 5,122.31
Hardin Co 0.071736375 283 49,139.42 36,854.56 12,284.85
Orange 0.195944233 773 134,221.80 100,666.35 33,555.45
1 3945 $685,000.00 $513,750.00 $171,250.00
GRANT PROJECT TOTAL $3,094,458.00
Port Arthur Match
Port Arthur Dispatch Maitenance Cost 33,206.40 Project#1
Port Arthur Motorola Maitenance Cost 52,509.97 Project#2 48,142.70
SAVINGS IN FY 15-16 TOTAL 85,716.37 Project#3
Project#4 22,095.37
25%Match Amount $70,238.07