HomeMy WebLinkAboutPR 18651: MK CONSTRUCTORS CHANGE ORDER NO. 6 MEMORANDUM
CITY OF PORT ARTHUR
Utility Operations Department
TO: John A. Comeaux, P.E., Interim City Manager
FROM: John A. Tomplait, Assistant Director Utility Operations
DATE: October 15, 2014
RE: Proposed Resolution No. 18651
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18651 authorizing
the City Manager to execute Change Order No. 6 to the contract for the Gulf Storage
Tanks Project with MK Constructors of Vidor, Texas. This change order is a request to
increase the contract time by 34 days due to weather delays.
BACKGROUND
A Hurricane Recovery Grant administered by the Texas General Land Office is funding
the majority of this project to replace one GST and construct a second GST & Pump
Station at our existing Gulf GST & PS facility on South Gulfway Drive near the Gulf
Copper docks. This project is a major milestone in improving the reliability and
capabilities of the public water system serving the Sabine Pass area. It will increase
pumping and storage capacity, and provide for an emergency generator to keep water
flowing during power outages.
This Change Order is for a time extension of 34 days.
BUDGET/FISCAL EFFECT
None, Project No. 1121 GST, 144-1201-532.85-00.
SUMMARY
I recommend that the City Council approve the execution of Proposed Resolution No.
18651.
P.R. No. 18651
P.R. No. 18651
10/15/14 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 6 TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR,
MK CONSTRUCTORS, OF VIDOR, TEXAS, AND GLO
FOR THE GULF STORAGE TANK PROJECT
INCREASING THE CONTRACT TIME BY 34 DAYS, TO
A NEW CONTRACT TIME OF 494 DAYS. PROJECT NO.
I21GST,ACCOUNT NO. 144-1201-532.85-00.
WHEREAS, per Resolution No. 13-340, the City Council awarded a contract for the
Gulf Storage Tanks Project to MK Constructors,of Vidor, Texas; and,
WHEREAS, per Resolution No. 13-569, Change Order No. 1 authorized the removal of
100 L.F. of abandoned 6" steel pipe, increasing the total amount by $3,900.00; and,
WHEREAS,per Resolution No. 14-125, Change Order No. 2 authorized the removal and
plugging of two (2) abandoned 6" oil pipelines that were discovered at the project site and
removal and disposal of 3,600 gallons of residual petroleum increasing the contract by
$27,650.00; and,
WHEREAS, per Resolution No. 14-116, Change Order No. 3 authorized increasing the
amount by$6,908.57 to a total of$1,963,358.57 for the substitutions on certain valves requested
by the Water Utilities Department for technical reasons; and,
WHEREAS,per Resolution No. 14-351, Change Order 4 authorized the relocation of the
existing access driveway was needed along with the relocation of existing electrical service,
conduit and wiring to provide power to four motor operated valves and a Mag Meter, also for the
installation of four remote control stations for the motor operated valves, and to re-construct the
steel platform for the additional electrical panels that were missing from the design drawings,
this Change Order included an increase by $36,095.00 and a 76 day contract time extension to a
P.R.No. 18651
10/15/14 jt
Page 2 of 4
new completion date to November 30,2014; and,
WHEREAS,per Resolution No. 14-387, Change Order 5 authorized a time extension of
19 days due to weather delays and delays due to electrical service not installed by Entergy; and,
WHEREAS, MK Constructors of Vidor, Texas has requested a Change Order for a time
extension of 34 days due to weather delays and delays due to an electrical service not installed
by Entergy; and,
WHEREAS, the project engineer, Arceneaux Wilson & Cole LLC, recommends
proposed Change Order No. 6 for a time extension of 34 days, attached as Exhibit "A", to
accomplish this work;
NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 6 (attached as Exhibit "A") to
the contract between the City of Port Arthur and MK Constructors for an increased time
extension of 34 days, bringing the total contract time to 494 days with a new completion date of
January 22, 2015 and,
THAT, Change Order No. 6 requires no funding by the Project No. I21GST, 144-1201-
532.85-00; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P.R.No. 18651
10/15/14 jt
Page 3 of 4
READ, ADOPTED AND APPROVED THIS day of , 2014 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Debris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
SL:i'd A
Sherri Bellard Valecia Tize,jf
City Secretary City Attorney
P.R.No. 18651
10/15/14 jt
Page 4 of 4
APPROVED FOR ADMINISTRATION:
/1.
John A. Comeaux, P.E. Shawna Tubbs, CPPB
Interim City Manager Purchasing Manager
Jo' . To 'plait
Assi,tant Director of Utilities
APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah Echols
Director of Finance
Account No. 144-1201-532.85-00
Project No. IGST
Exhibit "A"
(A&G Change Order No. 6)
(GLO Change Order No. 6)
ARCENEAUX WILSON & COLE LLC
Arceneaux Wilson & Cole- -A-1-Y
AWCEngineering • Surveying • Planning
October 14, 2014
Mr. John Tomplait
Assistant Director of Water Utilities
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE; PROPOSAL FOR CHANGE ORDER NO 6
Gulf Storage Tanks
Job No CPA-800
Dear Mr. Tomplait:
Attached is Change Order No. 6 for the Gulf Storage Tanks project. This change order is a
request to increase the contract time by 34 days. The contractor has requested a time
extension of 34 days due to weather delays and delays due to the electrical service not installed
by Entergy. I recommend that the City of Port Arthur authorize this change to the contract. I
have attached Change Order No. 6 which modifies the contract to reflect this change for your
consideration and action. Should you have any questions or require additional information,
please contact our office.
Very truly yours,
ARCENEAUX WILSON& COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
estan Cole, PE
Vice President
2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447
ArCenoaux W11son & Cole•i.•3•R•1 .*.-�'-]!�
AWC Engineering
Surveying
Planning
CHANGE ORDER No. 6
DATE: September 22, 2014 JOB NO. CPA-800
AGREEMENT DATE: August 7, 2013
NAME OF PROJECT: Gulf Storage Tanks
OWNER: CITY of PORT ARTHUR
CONTRACTOR: BDS Constructors LLC dba MK Constructors
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Extend contract time by 34 days
CHANGE ORDER NO. 6
September 22, 2014
Job No. CPA-800, Contract No. 1
Awc Engineenrrg
Surveyrng
Planning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,924,900.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,999,453.57
The CONTRACT PRICE due to this CHANGE ORDER will be [greased-} [decreased]
by: $0.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,999,453.57
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 365 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 95 Calendar Days
CURRENT DATE OF COMPLETION: December 19, 2014
CONTRACT TIME due to this CHANGE ORDER will be increased by 34 Days
The New DATE OF COMPLETION: January 22, 2015
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
- -. - - , I I
ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER]
DBS CONSTRUCTORS LLC DBA MK
CONSTRUCTORS
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
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— Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
BDS Constructors LLC dba MK
Aceneaux&Gates Engineers, Inc., City of Port Arthur Constructors
A Burrow Global Company 444 4th Street 2485 North Street
2901 Turtle Creek Dr., Suite 320 Port Arthur,TX 77642 Vidor,TX 77662
Port Arthur,TX 77642
Phone No.:409-983-8100
Phone No.: 409-724-7888 Agreement Date:
August 7,2013
Phone No.:409-769-0089
Date: September 22, 2014 Contract For (Project Description): GLO Contract No.:
Project Code No.: P21105 Gulf Storage Tanks 12-305-025-6542
Bid Package No.: 2 Change Order No.: 6
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program May 2012
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,924,900.00 Original Contract Time: 365 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 6 $ 73,743.57 Change Orders: 95 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 1,999,453.57 this Change Order: 95 days
Net lncreasc/Decrcasc of Net Increase/Devoe of
this Change Order: $0.00 this Change Order: 34 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 1,999,453.57 Change Orders: 494 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
+ 3.8 % (mm/dd/yy) 12 /31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 9 /16/2013 (mm/dd/yy) 1 /22/2015
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMENDED: APPROVED: ACCEPTED:
By: By: B :
ENGINEER OWNER CONTRACTOR
Date: ./V Date: Date: 10
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase ❑ Decrease El No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: IJ Increase ❑ Decrease ❑ No Change
3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease El No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? El Yes ❑ No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? ❑ Yes El No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) El Yes ❑ No
7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No
8. Are the handicapped access requirements/approval
still valid? (if applicable) ❑ Yes ❑ No
9. Are other Disaster Recovery contractual special condition clearance
still valid? El Yes ❑ No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program May 2012