HomeMy WebLinkAboutPR 18673: GAYLE BOTLEY BLANKET PURCHASE ORDER INCREASE P.R. 18673
10/24/14 de/vrt
RESOLUTION NO.
A RESOLUTION APPROVING AN INCREASE IN THE EXISTING
BLANKET PURCHASE ORDER NO. 177836 BY $20,000.00 FOR
GAYLE W. BOTLEY, CPA, AS INDEPENDENT AUDITOR FOR THE
CITY OF PORT ARTHUR; FUNDS AVAILABLE IN ACCOUNT NO.
001-1031-515.54-00.
WHEREAS, on September 3, 2013, per Resolution 13-383, the City authorized a the
City Manager to execute a contract with Gayle W. Botley, CPA as independent Auditor for the
City; and
WHEREAS, it is necessary to increase the blanket purchase order by $20,000 due the
factors delineated in the letter from Mr. Botley attached hereto as Exhibit"A"; and
WHEREAS,the total dollar amount authorized for this contract needs to be increased by
$20,000 to a new total of$90,000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, that the facts and opinions in the preamble are true and correct.
THAT, the City Council hereby approves an increase to the existing blanket purchase
order number 177836 be increased by $20,000 to a new total of$90,000.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council
READ, ADOPTED AND APPROVED this day of March, A.D. 2013 at a
meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
P.R. No. 18673
10/24/14 de/vrt
Page 2 of 2
NOES:
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM:
/ ript,
Ci' Attorney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E.,
Interim City Manager
APPROVED AS TO AVAILABILTY OF FUNDS:
j:
Director of Finance
Purchasing Manager
Exhibit "A"
cayk W Bot1 y, OPA
Certifiedfii6Cw Accountant Wernher ofAIC'PA Supporting'Your financial-growth"
October 17, 2014
City of Port Arthur
Attn:Mr.John Comeaux,Interim City Manager
Ms.Deborah Echols,Director of Finance
PO Box 1089
Port Arthur,Texas 77641
Re: Estimated Increase in Audit Fee for FYE 9/30/13----$20,000
Please see the explanations below for the estimated increase of$20,000 in audit fees to complete
the audit for FYE 9/30/13:
1. Additional time required to audit the major federal grant funds, apply compliance
procedures and perform follow-up procedures to the FTA review of the Transit grants.
2. Additional time required to seek and obtain sufficient evidential matter pertaining to the
City's operations due to turnover of key employees in various departments.
3. Additional time to obtain data, gain an understanding, and review the documentation
pertaining to the purpose and formation of the 501 Procter Street Project, along with its
relationship to the Port Arthur EDC.
If you have any questions or comments,please do not hesitate to call me.
Sincerely,
ic2f4X �� ,"
Gayle W.Botley,CPA
Community Tower (409)962-1040
4749 Twin City 2fwy,Suite 280 fa;(409)962-0668
Tort Arthur,?X 77642 (800)416-8757
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