HomeMy WebLinkAboutPR 18668: CONTRACT WITH PORT ARTHUR CONVENTION AND VISITOR'S BUREAU Interoffice
MEMORANDUM
To: John A. Comeaux, P.E. , Interim City Manager
From: Deborah Echols, Director of Finance
Date: October 22, 2014
Subject : P. R. No. 18668
P. R. No. 18668 provides for $525, 000 in funding to be remitted to
the Port Arthur Convention and Visitor' s Bureau upon the execution
of the contract. The Port Arthur Convention and Visitor' s Bureau
is requesting $10, 000 additional funding over last year due to an
increase in operational expenses and health insurance. Funds for
this contract amendment are provided in the 2014-2015 Budget, from
Hotel/Motel Occupancy Tax, in Account Number 140-1405-551 . 59-00,
M97912 .
P.R. No. 18668
Dhe: 10/22/14
RESOLUTION NO.
A RESOLUTION APPROVING AN AMENDMENT TO THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND THE PORT ARTHUR
CONVENTION AND TOURIST ASSOCIATION, WHICH MANAGES AND
OPERATES A CONVENTION/VISITORS BUREAU, IN ORDER TO
PROVIDE FUNDING OF $525,000 . 00 FOR THE 2014-2015
FISCAL YEAR; FUNDING AVAILABLE FROM HOTEL/MOTEL
OCCUPANCY TAX IN ACCOUNT NUMBER 140-1405-551 .59-00,
M97912 .
WHEREAS, a contract has been approved between the City of Port
Arthur and the Port Arthur Convention and Tourist Association, which
manages and operates a convention/visitors bureau; and
WHEREAS, it is deemed prudent to approve an amendment to Article
V of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct.
Section 2 . That Article V of the Contract, between the
City and Port Arthur Convention and Tourist Association shall be
amended to read as follows:
"V. The City shall advance to the Association a
portion of the proceeds of the Hotel and Motel
Occupancy Tax received by the City. The amount of the
advance will be determined by the City Council on an
annual basis . The Convention and Tourist Association
requests that during the annual budget planning cycle
each year, the City Council take into consideration
the changing financial circumstances of the Convention
and Tourist Association and the City, as well as the
effectiveness of the marketing efforts of the
Association and its value to tourism in Port Arthur.
The funds allocated to the Association' s budget for
fiscal year 2014-2015 are $525, 000 . To effectuate the
intentions of the parties hereto, it is agreed that
the following procedure for such payments shall be
established:
a. The City will advance to the Association
one-twelfth (1/12) of their annual
allocation on a monthly basis .
b. In the first month of each calendar
quarterly year, the Association shall
furnish to the City Manager a statement of
the activities of the Convention/Visitors
Bureau during the preceding calendar
quarterly period. "
Section 3. That the Association shall signify its
approval of the foregoing amendment by its President dating and
signing two (2) duplicate copies of this Resolution, each of which
has been signed by the Mayor and attested by the City Secretary.
Section 4 . That a copy of the caption of the Resolution
be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of October,
A. D. 2014, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers :
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
1aJ L
Val Tizeno, C Attorne
Y Attorney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P. E. ,
Interim City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah Echols, Director of Finance
AGREED TO:
PORT ARTHUR CONVENTION AND TOURIST ASSOCIATION
BY:
DATE: