HomeMy WebLinkAboutPR 18643: PORT ARTHUR PUBLIC LIBRARY ANNUAL DUES INTEROFFICE MEMORANDUM
TO: Mayor, City Council, City Manager
FROM: Jose' Martinez, Library Director
DATE: October 17, 2014
RE: P. R. NO. 18643; COUNCIL MEETING OCTOBER 28, 2014
RECOMMENDATION
The Library recommends the Council's authorization and approval for the Port
Arthur Public Library to pay the annual dues, this year amounting to $32,012.00,
for its membership in the Houston Area Library Automated Network (HALAN); these
dues are an integral part of the Library's budget.
BACKGROUND
The Library is a long-time member of and uses the HALAN network for all its
cataloging, circulation and interlibrary loan operations. Additionally, HALAN
technicians service our computers, servers and our network interface. Port Arthur
Public Library has a seat on the Board of Directors of HALAN.
BUDGETARY AND FISCAL EFFECT
Charge to Account Number 001-1403-551.59-00
STAFFING EFFECT
None
SUMMARY
The Library recommends the Council's authorization and approval of payment of
dues in the amount of $32,012.00 to the Houston Area Library Automated Network.
P.R. No. 18643
JM 10/17/14
RESOLUTION NO.
A RESOLUTION AUTHORIZING PAYMENT OF AN INVOICE
FOR $32,012.00 FOR FY 2015 COMPUTER SERVICES
FROM THE HOUSTON AREA LIBRARY AUTOMATED
NETWORK (HALAN); FUNDS AVAILABLE IN LIBRARY
ACCOUNT NO. 001-1403-551.59-00.
WHEREAS, the Port Arthur Public Library's affiliation with HALAN and its
predecessors spans more than 30 years; and
WHEREAS, HALAN provides and maintains a comprehensive library software
package and the security to insure integrity of catalog records, patron records, and
circulation transactions; and
WHEREAS, HALAN also provides administrative support staff to negotiate with
vendors, staff support for all areas of the library's computer needs, financial and -
organizational support for grants, and databases providing downloadable audio books and
collection development tools, and
WHEREAS, the cost of HALAN services during FY 2014 was $31,080.00; and
WHEREAS, the cost for FY 2015 is $32,012.00, as delineated in the invoice attached
hereto as Exhibit "A"; and
WHEREAS, continued membership in HALAN saves the library approximately
$135,000 in associated costs in the form of professional staff with formal computer training
and library experience, in the purchase and maintenance of specialized software, and the
purchase and maintenance of hardware to run the programs; and,
WHEREAS, per Resolution No. 06-063, a one year agreement with HALAN was
approved, with an automatic renewal clause for 10 successive years; and
•
WHEREAS, the payment of the invoice will cover the annual connection fee for FY
2015 (September 1, 2014 to August 31, 2015).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the eighth automatic renewal payment to HALAN for $32,012.00,
as denoted in the invoice attached hereto as Exhibit"A" is hereby approved.
Section 3. That funds are available in the Library General Fund, Account No. 001-
1403-551.59-00.
Section 4. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED, this day of , A.D., 2014 AD,
at a Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers
NOES:
ATTEST: MAYOR
CITY SECRETARY
APPROVED AS TO FORM:
4/g/e
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
JOHN A. COMEAUX, P.E. aR (1102/r�
i BARY DIRECT,/R ip
INTERIM CITY MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
DIRECTOR OF FINANCE
Houston Area Library Automated Network
500 McKinney Suite 600; Houston, Texas 77002-5000
(832)393-1476 Fax: (832)393-1427
E-mail: judith.hiott @houstontx.gov
INVOICE
DATE: 10/1/2014
INVOICE #: PA/15/Annual
CUSTOMER: Jose Martinez Director
Port Arthur Public Library
4615 Ninth Avenue
Port Arthur, TX 77642
TOTAL
ITEM COST
HALAN Annual Connection Fee for FY 2015
September 1, 2014 -August 31, 2015 $32,012.00
TOTAL AMOUNT DUE $32,012.00
Please Mail Payment to: Houston Area Library Automated Network
c/o Judith Hiott
500 McKinney
Houston, Texas 77002