HomeMy WebLinkAboutPR 18661: EXCAVATORS & CONSTRUCTORS, CHANGE ORDER NO. 1 MEMORANDUM
CITY OF PORT ARTHUR
PUBLIC WORKS - ENGINEERING DIVISION
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Susan Polka, P.E., Public Works Director/City Engineer
DATE: May 14, 2014
RE: Proposed Resolution No. 18661
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18661 that would
authorize the Interim City Manager to execute Change Order No. 1 to the contract with
Excavators & Constructors, LTD., for construction of street paving and drainage
improvements along 5th Street between DeQueen Boulevard and 6th Avenue, extending
the time of said contract by four (4) calendar days.
BACKGROUND
By Resolution 14-294 dated July 8, 2014, the City Council awarded a contract to
Excavators & Constructors, LTD., of Port Arthur, Texas, in the amount of $1,991,853.25,
for the construction of street paving and drainage improvements along 5th Street
between DeQueen Boulevard and 6th Avenue. The contract time per the contract was
270 calendar days, with the Notice to Proceed being August 13, 2014.
Work on the storm sewer installation is approximately 15% complete. The purchase
order issued for the project states a completion date of May 9, 2015. Excavators &
Constructors has requested a time extension due to weather conditions, and has
supplied documentation for that request. The project engineer, Arceneaux Wilson &
Cole LLC, has verified the documentation and has determined that four (4) calendars
should be added to the contract time.
The new completion date by the addition of the four (4) calendars days approved would
be May 13, 2014.
BUDGET/FISCAL EFFECT
There is no change in the contract amount as a result of Change Order No. 1, though
Purchase Order No. 186426 will need to be amended to reflect the new ending date of
the contract.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18661 that would
authorize the Interim City Manager to execute Change Order No. 1 to the construction
contract with Excavators & Constructors, LTD., for a time extension to the contract by
four (4) calendar days to May 13, 2015. There is not additional cost to the City.
P.R. No. 18661
10//20/14 sjp
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN
THE CITY OF PORT ARTHUR AND EXCAVATORS &
CONSTRUCTORS, LTD., OF PORT ARTHUR, TEXAS, FOR THE
CONSTRUCTION OF STREET PAVING AND DRAINAGE
IMPROVEMENTS ALONG 5T11 STREET, INCREASING THE TIME OF
THE CONTRACT BY FOUR (4) CALENDAR DAYS, TO A NEW TERM
OF 274 CALENDAR DAYS,AT NO ADDITIONAL COST.
WHEREAS,per Resolution No. 14-294, the City Council awarded a contract for the
construction of street paving and drainage improvements to 5th Street from DeQueen Boulevard
to 6th Avenue to Excavators & Constructors, LTD., of Nederland, Texas; and,
WHEREAS,the construction of storm sewer improvements began on August 13, 2014,
with a contract time of 270 calendar days and an ending date of May 9, 2015; and,
WHEREAS, the purchase order issued for the project has a completion date of May 9,
2015; and,
WHEREAS,Excavators & Constructors, LTD.,had requested a time extension of four
(4) calendars days to their contract for rain conditions during the construction period; and,
WHEREAS, our project engineer, Arceneaux Wilson& Cole LLC, has examined the
request and recommends proposed Change Order No. 1 in the amount of four(4) calendar days
to be added to the contract time for Excavators & Constructors, LTD., said Change Order No. 1
being attached as Exhibit"A": and,
WHEREAS, the new ending date for Excavators & Constructors, LTD.'s contract would
be May 13, 2015, if the Change Order is approved; NOW THEREFORE,
P.R. No. 18661
10/20/14 sjp
Page 2 of 3
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the Interim City Manager of the City of Port Arthur is hereby authorized and
directed to execute, on behalf of the City of Port Arthur, Change Order No. 1, attached as Exhibit
"A", to the contract between the City of Port Arthur and Excavators & Constructors, LTD., for
the extension of said contract by four(4) calendar days, with the new ending date of the contract
being May 13, 2015; and,
THAT,Change Order No. 1 does not increase the contract amount; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2014 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
P.R. No. 18661
10/20/14 sjp
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizcno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E. Shawna Tubbs, CPPO, CPPB
Interim City Manager Purchasing Manager
1--21L,
an Polka P.E.
Public Works Director/City Engineer
APPROVED AS TO AVAILABILITY OF FUNDS:
4/42dif/11,7
Deborah Echols, CPA
Director of Finance
I
P.R. No. 18661
Exhibit "A"
ARCENEAUX WILSON & COLE LLC
Arceneaux Wilson & Core,-
AwcEngineering • Surveying • Planning
October 14, 2014
Ms. Sue Polka, PE
Director of Public Works/City Engineer
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE; PROPOSAL FOR CHANGE ORDER NO I
Storm Sewer Improvements along 5th Street
Job No. CPA-730
Dear Ms. Polka:
Attached is Change Order No. 1 for the Storm Sewer Improvements along 5th Street project.
This change order is a request to increase the contract time by 4 days. The contractor has
requested a time extension of 4 days due to weather delays. I recommend that the City of Port
Arthur authorize this change to the contract. I have attached Change Order No. 1 which
modifies the contract to reflect this change for your consideration and action. Should you have
any questions or require additional information, please contact our office.
Very truly yours,
ARCENEAUX WILSON& COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice President
2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447
Arceneaux Wilson 6CoColc^-I-I�I+Z- �.
! Stll✓f}'lT7g
Planning
CHANGE ORDER No 1
DATE: October 6, 2014 JOB NO. CPA-730
AGREEMENT DATE: August 13, 2014
NAME OF PROJECT: Storm Sewer Improvements along 5th Street
OWNER: CITY of PORT ARTHUR
CONTRACTOR: Excavators & Constructors, LTD.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Extend contract time by 4 days
CHANGE ORDER NO. 1
October 6, 2014
Job No. CPA-730, Contract No. 1
AWCPlanning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,991,843.25
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,991,843.25
The CONTRACT PRICE due to this CHANGE ORDER will be [ice eased] [decreased]
by: $0.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,991,843.25
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendars Days
CURRENT DATE OF COMPLETION: May 9, 2015
CONTRACT TIME due to this CHANGE ORDER will be increased by 4 Days
The New DATE OF COMPLETION: May 13, 2015
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
RCENEAUX WILSON & COLE LLC [CONT OFFICER 0*OWNER]
EXC VATORS CONSTRUCTORS, LTD.
ACCEPTED BY:
CITY of PORT ARTHUR
2 of
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t4 7, Disaster Recovery
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Construction Contract Change Order Request Form
Engineer: Owner(Contractor Locality): Contractor:
Arceneaux Wilson & Cole LLC City of Port Arthur Excavators & Constructors,
2901 Turtle Creek Drive, Suite 320 444 4th Street LTD.
Port Arthur, TX 77642 Port Arthur, TX 77642 6601 Procter Ext.
Port Arthur,TX 77642
Phone No.: 409-724-7888 Phone No.: 409-983-8296
Agreement Date: 8-13-14
Phone No.: 409-962-2677
Date: October 6, 2014 Contract For (Project Description): GLO Contract No.: •
Project Code No.: P21109 Storm Sewer Improvements 215302-1
along 5th Street
Bid Package No.: 6 Change Order No.:
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program May 2012
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,991,843.25 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. $ 0.00 Change Orders: 0 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 1,991,843.25 this Change Order: 270 days
Net Increase/Decr ace of Net Increase/Dee of
this Change Order: $ 0.00 this Change Order: 4 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 1,991,843.25 Change Orders: 274 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
0.00
(mm/dd/yy) 12 /31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 8/15/2014 (mm/dd/yy) 5/13/2015
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEND ': APPROVED: ACCEP ' D: /
By: f i By: By: ... . rL0
ENGINEER OWNER CON V' CTOR
Date: /a"‘-g"2/67 Date: Date:
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase ❑ Decrease ❑ No Change
If there is a change, how many beneficiaries will be affected? Total UM
2. Effect of this change on scope of work: ❑ Increase ❑ Decrease ❑No Change
3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease ❑No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? ❑ Yes ❑ No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? ❑ Yes ❑ No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) ❑ Yes ❑ No
7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No
8. Are the handicapped access requirements/approval
still valid? (if applicable) El Yes ❑ No
9. Are other Disaster Recovery contractual special condition clearance
still valid? ❑ Yes ❑ No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program May 2012