HomeMy WebLinkAboutPR 18640: PURCHASE 1 2015 CHEVROLET 1500 SILVERADO Memorandum ,
To: John A. Comeaux, P.E., Interim City Manager
From: Chief Blanton, Chief of Police
Date: 10/8/14
Re: PR No. 18640
RECOMMENDATION:
The Police Department recommends that the City Council authorize the
purchase of one (1) 2015 Chevrolet 1500 Silverado police vehicle from
Caldwell Country, of Caldwell, Texas, through BuyBoard Cooperative
Purchasing program, in an amount not-to-exceed $26,023.00.
BACKGROUND:
The Police Department wishes to purchase a Chevrolet 1500 Silverado
pickup, which will be used by Auto Theft Detectives and replaces a pickup
that has high mileage and has exceeded its mechanical limits.
BUDGETARY/FISCAL EFFECT:
Funds for this purchase are available in Account No. 625-1801-521.93-00.
STAFFING/EMPLOYEE EFFECT:
None.
SUMMARY:
The Police Department recommends that the City Council authorize the
purchase of one (1) 2015 Chevrolet 1500 Silverado police vehicle from
Caldwell Country, of Caldwell, Texas, through BuyBoard Cooperative
Purchasing Program, in the not-to-exceed amount of$26,023.00.
MB:sb
PA. No. 18640
10/7/14 sb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1)
2015 CHEVROLET 1500 SILVERADO PICKUP POLICE VEHICLE
FROM CALDWELL COUNTRY, CALDWELL, TEXAS, THROUGH
BUYBOARD COOPERATIVE PURCHASING PROGRAM, IN THE NOT-
TO-EXCEED AMOUNT OF $26,023.00; FUNDING AVAILABLE IN
POLICE DEPARTMENT ACCOUNT NO. 625-1801-521 . 93-00 .
WHEREAS, the Police Department wishes to purchase a
2015 Chevrolet 1500 Silverado pickup, which will be used by
Auto Theft Detectives and replaces a pickup that has high
mileage and has exceeded its mechanical limits; and
WHEREAS, per Resolution No. 02-341, the City entered
into an interlocal agreement for cooperative purchasing
with Buyboard Cooperative Purchasing Program; and
WHEREAS, the Police Department recommends that the
City Council authorize the purchase of a Chevrolet 1500
Silverado pickup police vehicle Caldwell Country, Caldwell,
Texas, through BuyBoard Cooperative Purchasing Program, in
the not-to-exceed amount of $26, 023 . 00 (see contract
pricing worksheet attached as Exhibit "A") ; and
WHEREAS, funds for this purchase are available in
account number 625-1801-521 . 93-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the
preamble are true and correct.
Section 2 . That the Police Department is hereby
authorized and directed to purchase one (1) Chevrolet 1500
Silverado pickup from Caldwell Country, Caldwell, Texas,
through BuyBoard Cooperative Purchasing Program, in the
not-to-exceed amount of $26, 023 . 00 .
P.R. No. 18640
10/7/14 sb
Section 3. That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of ,
A. D. , 2014, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote : AYES:
Mayor:
Councilmember:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
/
�a
Tizeno, City torney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E. ,
Interim City Manager
P.R. No. 18640
10/7/14 sb
APPROVED AS TO AVAILABILITY OF FUNDS:
/11/ 1 7 t
Deborah Echols, Director of Finance
Shawna Tubbs, Purchasing Manager
P.R. No. 18640
10/7/14 sb
EXHIBIT "A"
a i
QUOTE# OOC CONTRACT PRICING WORKSHEET
End User: CITY OF PORT* ARTHUR Contractor: CALDWELL COUNTRY
Contact Name: LT. STEVE BRINSON CALDWELL COUNTRY
Email: SBRINSON @PORTARTHURPD.COM 'Prepared By: Averyt Knapp
Phone #: 409-984-2192 Email:
aknapp @caldwelicountry.com
Fax #: 409-983-8627 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PORT ARTHUR Fax #: 979-567-0853
Date Prepared: OCTOBER 21, 2014 Address: P. O. Box 27,_
Caldwell, TX 77836
Contract Number: BUY BOARD #430-13 Tax ID # 14-1856872
Product Description: 2015 CHEVROLET 1500 SILVERADO 4X2 CREW CAB CC15543
A Base Price & Options: $25,848
B Fleet Quote Option:
Code Description Cost Code ' Description Cost
4X2-CREW CAB, INCL
5.3LVS, 6-SPD
AUTOMATIC, LT
PACKAGE, 40-20-40
CLOTH FRONT/REAR,
CARPET FLOOR W/MATS,
TILT, CRUISE, POWER
WINDOWS, POWER
LOCKS, POWER
MIRRORS, KEYLESS
ENTRY, ALUMINUM
WHEELS, DEEP TINT
GLASS, REAR VISION
CAMERA, STEERING
WHEEL CONTROLS,
COMPASS, OEM HD
TRAILER TOW PACKAGE
FORD WARRANTY INCL CALDWELL COUNTRY
5YR/60,000 MILES
POWERTRAIN S N/C
PO BOX 27
CALDWELL,TEXAS 77836
INCL
Subtotal B
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
$175
Subtotal D FOB PORT ARTHUR
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $26,023
Quantity Ordered 1
X _
$26,023
Subtotal E
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
BUY BOARD (INCL W/TAHOE) XNCL
G. Color of Vehicle: TUNGSTEN
H. Total Purchase Price (E+F) 1 $26,023
Estimated Delivery 60-75 DAYS APPX
Date: