HomeMy WebLinkAboutPR 18655: AUTHORIZING NEGOTIATIONS WITH ADREWS KURTH MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux, P.E., City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: October 17, 2014
SUBJECT: Proposed Resolution No. 18655
RECOMMENDATION
I recommend the approval of Proposed Resolution No. 18655 authorizing the City
Manager to negotiate a contract with Andrews Kurth LLP of Houston, Texas for Bond
Counsel Services. This is for the design phase of the Water Line Improvement Project
and the Main Wastewater Treatment Plant projects that was approved by the Texas
Water Development Board.
BACKGROUND
The TWDB makes various funding available each year, and requires the submission of
Project Information Forms detailing each proposed project to be funded, and providing a
host of related information in order to prioritize the projects and assign the available
funds. With a 50-year old Main WWTP, and Waterlines which are in need of
replacement the City has demonstrated key needs in the TWBD's high priority areas.
The City was approved $5,960,000.00 from the Clean Water State Revolving Fund for
the design of this project The City was approved $1,370,000.00 from the Drinking Water
State Revolving Fund for the design of these projects.
BUDGET/FISCAL EFFECT
Fees for these services will be paid for using revenue bonds.
STAFF/EMPLOYEE EFFECT
City staff will assist with negotiating this contract.
SUMMARY
I recommend the approval of Proposed Resolution No. 18655 authorizing the City
Manager to negotiate a contract with Andrews Kurth LLP. of Houston, Texas for
Financial Advisory Services.
P. R. No. 18655
10/17/14 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO NEGOTIATE A CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND ANDREWS KURTH LLP OF
HOUSTON, TEXAS, FOR THE BOND COUNSEL
SERVICES OF THE MAIN WASTEWATER TREATMENT
PLANT AND WATERLINE PROJECTS APPROVED BY
THE TEXAS WATER DEVELOPMENT BOARD.
WHEREAS, per Resolution No. 13-043, Arceneaux & Gates Consulting Engineers, Inc.
was issued a contract for the preparation of Project Information Forms (PIFs) on behalf of the
City for the purpose of submitting financial assistance for a Wastewater Treatment Plant project
to the Texas Water Development Board; and,
WHEREAS, per Resolution No. 13-598, Arceneaux & Gates Consulting Engineers, Inc.
was issued a contract for the preparation of Project Information Forms (PIFs) on behalf of the
City for the purpose of submitting financial assistance for the Waterline Project to the Texas
Water Development Board; and,
WHEREAS, the City of Port Arthur was approved for these projects from the TWDB on
June 18,2014; and,
WHEREAS, Purchasing advertised for Request for Qualifications on August 31, 2014
and September 07, 2014. The City has received five (5) Statements of Qualifications for this
project,which were opened on September 24,2014;and,
WHEREAS, a committee of City staff reviewed and scored the various responses in
accordance with published criteria; and,
WHEREAS, Andrews Kurth LLP of Houston, Texas received the highest score for this
professional service as shown in the Qualifications Evaluation Matrix,attached hereto as
P.R. No. 18655
10/17/14 jt
Page 2 of 3
Exhibit "A"; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
THAT the facts and opinions in the preamble are true and correct; and,
THAT the City Manager of the City of Port Arthur is hereby authorized and directed to
negotiate a contract with Andrews Kurth LLP of Houston, Texas; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2014 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
Councilmembers
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
i 1 di/Mr
Sherri Bellard Valecia Tizeno ,
City Secretary City Attorney
•
P. R. No. 18655
10/17/14 jt
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ace f.
John A. Comeaux P.E. Shawna Tubbs, CPPO,CPPB
Interim City Manager Purchasing Manager
. A. ` omplait
Assis Director of Utility Operations
ATTACHMENT A
(Qualifications Evaluation Matrix)
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