HomeMy WebLinkAboutPR 18647: PETROLEUM TRADERS CONTRACT P. R. 18647
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PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Allison Walker, Public Works Administrative Assistant
DATE: October 16, 2014
SUBJECT: P.R.18647—Dyed, Off-Road Diesel Fuel
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 18647, approving the
first year of a contract with the option to renew for an additional year with Petroleum Traders
Corporation of Fort Wayne, Indiana, for dyed, off-road diesel fuel in the not-to-exceed amount
of$200,000 for this year.
BACKGROUND:
This is an annual contract for dyed, off-road diesel fuel that will be used by the City Landfill.
This is an annual contract with the option to renew for an additional year. The bids are based on
a price differential above the Oil Price Information Service (OPIS). Six bids were received with
Petroleum Traders Corporation of Fort Wayne, Indiana, being the lowest and most responsible
bidder.
BUDGETARY/FISCAL EFFECT:
Funding is available in account no. 403-1274-533.24-00.
EMPLOYEE/STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 18647, approving the
first year of a contract with the option to renew for an additional year with Petroleum Traders
Corporation of Fort Wayne, Indiana, for dyed, off-road diesel fuel in the not-to-exceed amount
of$200,000 for this year.
P. R. 18647
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE FIRST YEAR OF THE CONTRACT BETWEEN
THE CITY OF PORT ARTHUR AND PETROLEUM TRADERS
CORPORATION OF FORT WAYNE, INDIANA, FOR DYED,
OFF ROAD DIESEL IN THE NOT-TO-EXCEED AMOUNT OF
$200,000.00 PER YEAR. PUBLIC WORKS LANDFILL FUEL
AND LUBRICATION ACCOUNT NO. 403-1274-533.24-00.
WHEREAS,the City purchases dyed, off-road diesel for use at the City Landfill; and
WHEREAS, six bids was received and opened on October 8, 2014, for the above
referenced material and have been evaluated by Public Works and Purchasing, with one Port
Arthur vendor bidding as shown in the tabulation attached as Exhibit"A"; and,
WHEREAS, the bids are based on a price differential above the Oil Price Information
Service (OPIS); now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the first year of a contract
attached hereto as Exhibit `B" for dyed, off-road diesel with the option of renewal for an
additional year with Petroleum Traders Corporation of Fort Worth, Indiana, in an amount not-to-
exceed $200,000.00 per year; and,
THAT, funding is available in account no. 403-1274-533.24-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2014 at
a meeting of the City of Port Arthur, Texas by the following vote:
P. R. 18647
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AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
\r:Ca C
Valecia Tizeno
City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
649444/fatie-
John A. Comeaux, P. E. Deborah Echols, CPA
Interim City Manager Director of Finance
LL.
4/ _ ` M A
Sue Polka, P. E. Shawna Tubbs, CPPO
Director of Public Works Purchasing Manager
P. R. 18647
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Exhibit "A"
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P. R. 18647
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Exhibit "B"
P. R. 18647
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CONTRACT FOR DYED, OFF-ROAD DIESEL
THIS AGREEMENT, made this the of , 2014, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called "OWNER" or "CITY", and Petroleum Traders Corporation, hereinafter called
"CONTRACTOR". WITNESSED: That for and in consideration of the payment terms,
conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be for one (1) year from the date issued on the Notice to
Proceed unless sooner terminated under the provision hereof, and said contract can be
renewed by mutual agreement for one additional one-year period. The bid was based on
a price differential above the Oil Price Information Service (OPIS). Each subsequent
yearly contract renewal shall require approval of the City Council. The City can
terminate this contract at its convenience which includes, but not limited to, funding not
being available in any budget cycle with thirty days written notice.
2. During the term of this Contract, the CONTRACTOR will furnish at his own expense all
of the materials, supplies, tools, equipment, labor, and other services necessary to
connection therewith, excepting those supplies specifically not required on
CONTRACTOR in the Specifications.
3. The CONTRACTOR agrees to perform all the work described in the Specifications and
contract documents and comply with the terms therein for unit prices as stated below:
Dyed, Off-Road Diesel
Unit Cost
$.0356 above OPIS
4. The term "Contract Documents"means and includes the following:
1) Agreement
2) Invitation to Bid
3) General Information
4) Specifications
5) Bid
6) Bidder's Information Sheet
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
P. R. 18647
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6. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies, each of which shall be
deemed an original of the date first written above.
OWNER CONTRACTOR
CITY OF PORT ARTHUR PETROLEUM TRADERS
CORPORATION
BY: BY:
John A. Comeaux, P. E.
Interim City Manager Print Name:
Title: