HomeMy WebLinkAboutPR 18654: AUTHORIZING NEGOTIATIONS WITH FIRST SOUTHWEST MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux, P.E., City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: October 14, 2014
SUBJECT: Proposed Resolution No. 1 8654
RECOMMENDATION
I recommend the approval of Proposed Resolution No. 18654 authorizing the City
Manager to negotiate a contract with First Southwest of Houston, Texas for Financial
Advisory Services. This is for the design phase of the Waterline Improvement Project
and the Main Wastewater Treatment Plant projects that were approved by the Texas
Water Development Board.
BACKGROUND
The TWDB makes various funding available each year, and requires the submission of
Project Information Forms detailing each proposed project to be funded, and providing a
host of related information in order to prioritize the projects and assign the available
funds. With a 50-year old Main WWTP and waterlines which are in need of
replacement, the City has demonstrated key needs in the TWBD's high priority areas.
The City was approved $5,960,000.00 from the Clean Water State Revolving Fund for
the design of this project The City was approved $1,370,000.00 from the Drinking Water
State Revolving Fund for the design of these projects.
BUDGET/FISCAL EFFECT
Fees for these services will be paid for using revenue bonds.
STAFF/EMPLOYEE EFFECT
City staff will assist with negotiating this contract.
SUMMARY
I recommend the approval of Proposed Resolution No. 18654 authorizing the City
Manager to negotiate a contract with First Southwest of Houston, Texas, for Financial
Advisory Services.
P.R.No. 18654
10/14/14 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO NEGOTIATE A CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND FIRST SOUTHWEST OF HOUSTON,
TEXAS, FOR THE FINANCIAL ADVISORY SERVICES OF
THE MAIN WASTEWATER TREATMENT PLANT AND
WATERLINE PROJECTS APPROVED BY THE TEXAS
WATER DEVELOPMENT BOARD.
WHEREAS, per Resolution No. 13-043, Arceneaux & Gates Consulting Engineers, Inc
was issued a contract for the preparation of Project Information Forms (PIFs) on behalf of the
City for the purpose of submitting financial assistance for a Wastewater Treatment Plant project
to the Texas Water Development Board; and,
WHEREAS, per Resolution No. 13-598, Arceneaux & Gates Consulting Engineers, Inc
was issued a contract for the preparation of Project Information Forms (PIFs) on behalf of the
City for the purpose of submitting financial assistance for the Waterline Project to the Texas
Water Development Board; and,
WHEREAS, the City of Port Arthur was approved for these projects from the TWDB on
June 18, 2014; and,
WHEREAS, Purchasing advertised for Request for Qualifications on August 31, 2014
and September 07, 2014. The City has received four (4) Statements of Qualifications for this
project,which were opened on September 24, 2014; and,
WHEREAS, a committee of City staff reviewed and scored the various responses in
accordance with published criteria; and,
WHEREAS, First Southwest of Houston, Texas, received the highest score for this
professional service as shown in the Qualifications Evaluation Matrix, attached hereto as
P.R.No. 18654
10/14/14 jt
Page 2 of 3
Exhibit"A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT the facts and opinions in the preamble are true and correct; and,
THAT the City Manager of the City of Port Arthur is hereby authorized and directed to
negotiate a contract with First Southwest of Houston, Texas for financial advisory services of the
Main Wastewater Treatment Plant and Waterline Projects approved by the Texas Water
Development Board; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of ,2014 at a
Regular Meeting of the City Council of the City of Port Arthur,Texas,by the following vote:
AYES: Mayor
Councilmembers
NOES:
Debris Prince
Mayor
P.R. No. 18654
10/14/14 jt
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
\14.12._
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
if/ C
John A. Comeaux, P.E. Shawna Tubbs, CPPO,CPPB
Interim City Manager Purchasing Manager
John A. Tomplait
Assistant Director of Utility Operations
ATTACHMENT A
(Qualifications Evaluation Matrix)
•
City of Port Arthur
Financial Advisory Services
Proposal Evaluation Matrix
Comer Capital
Weight First Southwest U.S.Capital Advisors The PFM Group Group
Houston,TX Houston,TX Austin,TX Jackson,MS
Experience of Team 690 644 667 644 460
Experience of Firm 660 660 572 594 374
Past Performance 1500 1450 1350 1350 800
Quality of Response 150 140 125 120 80
Total 3000 2894 2714 2708 1714
Shawna Tubbs,CPPO,CPPB,Purchasing Manager