HomeMy WebLinkAboutPR 18638: HUTHER & ASSOCIATES CONTRACT MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux P.E.,Interim City Manager
FROM: John A. Tomplait, Assistant Director of Utilities
DATE: October 08, 2014
RE: Proposed Resolution No. 18638
RECOMMENDATION
I recommend the City Council approve PR No. 18638 authorizing the second year (1St renewal)
of the contract for Wastewater Laboratory Services (Bio-Monitoring Testing) with Huther &
Associates, Inc., of Denton, TX, in the not-to-exceed amount of $6,900. This company has
performed this service for us over the past several years and is familiar with our process. This
contract is for the second year(Pt renewal) with an option to renew for one (1)additional year with
City Council approval.
BACKGROUND
These laboratory services are required by our TCEQ effluent permits for testing at our Main and
Port Acres WWTP's, for our Bio-Monitoring requirements. These services include performing
analyses on saltwater and freshwater aquatic life, at various frequencies throughout the year.
This contract was for a one year period with option to renew for two additional one year periods.
This is the second year renewal.
BUDGET/FISCAL EFFECT
Funds are budgeted and available in the Utility Operations Department, Wastewater Treatment
Division budget, Account No. 410-1256-532.54-00.
STAFFING/EMPLOYEE EFFECT
Existing staff will administer this contract and monitor the contractor's performance.
SUMMARY
I recommend the City Council approve PR No. 18638 authorizing the second year (1st renewal)
of the contract for Wastewater Laboratory Services (Bio-Monitoring Testing) with Huther &
Associates, Inc., of Denton, TX, in the not-to-exceed amount of$6,900. This contract is for the
second year (1St renewal) with an option to renew for one (1) additional year with City Council
approval.
P.R.No. 18638
10/08/2014 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR
(1St RENEWAL) OF THE CONTRACT FOR
WASTEWATER LABORATORY SERVICES (BIO-
MONITORING TESTING) FOR THE UTILITY
OPERATIONS DEPARTMENT WITH HUTHER &
ASSOCIATES,INC., OF DENTON, TEXAS, IN THE NOT-
TO-EXCEED TOTAL ANNUAL AMOUNT OF $6,900.00.
FUNDS ARE AVAILABLE IN UTILITY OPERATIONS
ACCOUNT NO. 410-1256-532.54-00.
WHEREAS, private contract laboratories are used to provide analytical laboratory
testing services (Bio-Monitoring Testing) at our Wastewater Treatment Plants operated by the
City of Port Arthur Utility Operations Department; and,
WHEREAS, per Resolution No. 13-487, the City entered into a one (1) year contract
with Huther & Associates, Inc. of Denton, Texas, for Wastewater Laboratory Services (Bio-
Monitoring Testing), with an option to renew for two additional years upon City Council
approval; and,
WHEREAS, the Utility Operations Department requests the City Council to renew the
contract for one year for Wastewater Laboratory Services (Bio-Monitoring Testing) with Huther
&Associates, Inc.; and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute on behalf of the City of Port Arthur the first year renewal with HUTHER &
ASSOCIATES, INC. of Denton, Texas, for Wastewater Laboratory Services (Bio-Monitoring
Testing) in the total annual amount of$6,900.00, in substantially the same from as attached as
Exhibit"A"; and,
THAT, the Contract is for a one (1) year period, with the option to renew for one
additional year upon City Council approval; and,
P. R. No. 18638
10/08/2014 jt
Page 2 of 2
THAT, the City can terminate this contract at its convenience, which includes but is not
limited to, funding not being available in any budget cycle, with thirty days written notice; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2014
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote: AYES: Mayor ;
Councilmembers:
NOES: .
Debris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED , S TO FORM:
Valecia Ti no, r ' 041WZIPP
APPROVED `OR ADMINISTRATION:
John A. Comeaux P.E. John A. Tomplait
Interim City Manager Assistant Director Utility Operations
APPROVED AS TO AVAILABILITY
OF FUNDS:
01,414441A2e‘ i1L!_ _ i A- 4111kl- - - ..
Deborah Echols, Director of Finance Shawna Tubbs, CPPO, CPPB
410-1256-532.54-00 Purchasing Manager
Exhibit "A"
(Contract)
WASTEWATER LABORATORY SERVICES BIO-MONITORING
TESTING CONTRACT AGREEMENT
THIS AGREEMENT is made by and between an individual, firm partnership or
corporation,Huther&Associates, Inc., of Denton, Texas,hereinafter called"Contractor", and the
City of Port Arthur,a municipal corporation organized under the laws of the State of Texas,
hereinafter called the"Owner"or"City".
WITNESSETH: That for and in consideration of the payments,terms, conditions and
agreements set forth herein, Owner and Contractor agree as follows:
1. Pursuant to Resolution No. 13-487,the City entered into a one-year contract with the
option of renewal for two additional years. The parties agree to exercise said option for a
second year.
2. The term of this Contract shall be from Nov. 25,2014 to Nov. 24,2015 with an option to
renew for one(1)additional one-year period. Each subsequent yearly contract renewal
shall require City Council approval. The City can terminate this contract at its
convenience which includes,but not limited to, funding not being available in any budget
cycle with ten days written notice
3. The Contractor will perform Wastewater Laboratory Services(Bio-Monitoring Testing)
as stated in the Contract/Bid Documents.
4. During the term of this Contract,the Contractor will furnish at his own expense all of the
materials, supplies,tools,equipment, labor, qualified supervision and other services necessary for the
satisfactory completion of specifications and agreements contained herein for Wastewater Laboratory
Services.
5. The Contractor agrees to perform all the work described in the specifications and contract
documents and comply with the terms herein for the annual amount of$6,900,at the unit prices
agreed upon in the original Bid schedule
6. The term"Contract Documents"means and includes the following:
(A) Agreement
(B) Advertisement for BIDS*
(C) General Information*
(D) Specifications*
(E) Bid*
(F) Notice to Proceed
*These items were attached to the original letting contract. The agreement is only
included for this renewal.
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
8. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2)copies each of which shall
be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2014.
WITNESS: CONTRACTOR:
Huther&Associates, Inc.
SIGNED AND AGREED to on the day of ,2014.
WITNESS: CITY OF PORT ARTHUR
Sherri Bellard John A. Comeaux, P.E.
City Secretary Interim City Manager
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