HomeMy WebLinkAboutPR 14193 FAMILY PROG GRANTinteroffice
MEMORANDUM
To:
Frem:
Date:
Subject:
Mayor, City Council, and City Manager
Mark T. Sokolow, City Attorney /~ ~
May 25, 2007
P. R. No. 14193 Special Council Meeting of
May 29, 2007
Attached is P. R. No. 14193 as it pertains to authorizing
the Community Prosecution Manager and the City Attorney or his
designee to apply for the High-Risk Youth Offender Reentry and
Family Strengthening Initiatives Grant.
MTS:gt
Attachment
cc: Valecia R. Tizeno, First Assistant City Attorney
Wanda Gant, Community Prosecution Manager
z.pr14193.memo
P. R. No. 14193
05/25/07 gt
RESOLUTION NO.
A RESOLUTION AS IT PERTAINS TO AUTHORIZING THE
COMMUNITY PROSECUTION MANAGER AND THE CITY
ATTORNEY OR HIS DESIGNEE TO APPLY FOR THE
HIGH-RISK YOUTH OFFENDER REENTRY AND FAMILY
STRENGTHENING INITIATIVES GRANT
WHERY~AS, the City Council deems it in the best interest to
authorize the Community Prosecution Manager and the City Attorney
or his designee to apply for the High-Risk Youth Offender Reentry
and Family Strengthening Initiatives Grant;
WHEREAS, the due date for the application is June 8, 2007.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
That the facts and opinions in the preamble are
Section 1.
true and correct.
Section 2.
That the Community Prosecution Manager and
the City Attorney or his designee are herein authorized to apply
for the High-Risk Youth Offender Reentry and Family
Strengthening Initiatives Grant as described in Exhibit "A".
Section 3. That a copy of the caption of this Resolution
be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
, A.D., 2007, at a Meeting of the City Council of
the City of Port Arthur, Texas, by the following vote: AYES:
z.pr14193
Mayor '
Councilmembers
NOES:
ATTEST:
MAYOR
CITY SECRETARY
APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
CITY MANAGER
z.pr14193
EXHIBIT "A"
U.S. Department of Justice
Office of Justice Programs
Office of Juvenile Justice and Delinquency Prevention
The U.S. Department of Justice, Office of Justice Proqrams, Office of Juvenile Justice
and Delinquency Prevention, is pleased to announce that it is seeking applications for
funding under OJJDP FY 2007 High-Risk Youth Offender Reentry and Family
Strengthening Initiatives. These Initiatives further the Department's mission by
supporting innovation and enhancement in juvenile justicc~related practices at the local,
state, and tribal levels as authorized by the Juvenile Justice and Delinquency Prevention
Act of 2002, 42 U.S.C. 5665-5667.
OJJDP FY 2007 High-Risk Youth
Offender Reentry and Family
Strengthening Initiatives
Eligibility
Applicants are limited to public agencies (including state agencies, units of local
government, state and local departments of corrections, and tribal govemments) and
pdvate organizations (including faith- and community-based non-profit organizations.
(See "Eligibility," page 4)
Deadline
All applications are due by 8:00 p.m.E.T., on June 8, 2007.
(See "Deadline: Application," page 3.)
Contact Information
For assistance with the requirements of this solicitation, contact Thomas Murphy, Grant
Program Specialist, at 202-353-8734 or thomas.murph¥~usdoi.qov, or Jacqueline
O'Reilly, Grant Program Specialist, at 202-514-5024 or jacqueline.o'reillv~usdoj.qov.
This application must be submitted through Grants.qov. The funding opportunity
number is OJJDP-2007-1635. For technical assistance with submitting the application,
call the Grants.gov Customer Support Hotline at 1-800-518-4726
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 1 -
CONTENTS
Overview ...................................................................................................... 3
Registration .................................................................................................. 3
Deadline:
Application ..................................................................................................... 3
Eligibility ....................................................................................................... 4
Faith-Based and Other Community Organizations ....................................... 4
Program-Specific Information ............................................................................ 4
High-Risk Youth Offender Reentry Initiative ................................................ 5
Family Strengthening Initiative ................................................................. 7
Performance Measures .................................................................................... 8
How To Apply ................................................................................................. 9
What an Application Must Include ...................................................................... 10
Standard Form-424 .............................................................................. 10
Program Narrative ................................................................................ 10
Budget and Budget Narrative .................................................................. 12
Indirect Cost Rate Agreement ................................................................. 12
Other Attachments ................................................................................ 13
Selection Criteda ............................................................................................ 14
Review Process ............................................................................................. 14
Additional Requirements .................................................................................. 14
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 2 -
High Risk Youth Offender Reentry
and Family Strengthening Initiatives
CFDA ft 16.548
Overview
The High-Risk Youth Offender Reentry and Family Strengthening Initiative is designed to
support innovations and enhancements of juvenile justice related practice at the local,
state and tribal government levels as authorized by the Juvenile Justice and
Delinquency Prevention Act of 2002, 42 U.S.C. 5665-5667. Under this initiative, OJJDP
will fund (1) high risk youth offender reentry strategies and programs designed to
promote collaboration among Departments of Juvenile Corrections, faith-based and
community-based organizations and providers committed to providing opportunities,
resources and services for youth offenders who are returning to their families and
communities, school systems, and/or workforce environments, following a period of
confinement in a juvenile residential facility, and (2) family strengthening strategies and
programs that focus on improving family economic success, family support systems, and
building thriving and nurturing communities in which healthy families can purse long-term
goals. OJJDP will give priority to family strengthening programs that focus on
strengthening the families of youth at dsk of becoming involved in the juvenile justice
system. OJJDP is particularly interested in programs or strategies that address family
strengths and needs in an integrated, comprehensive, communitywide approach that
focuses on change, not only at the individual level, but also at the family and community
levels.
Registration
Registering with Grants.qov is a one-time process; however, if you are a first time
registrant it could take up to several weeks to have your registration validated and
confirmed and to receive your user password. It is highly recommended you start the
registration process as early as possible to prevent delays in submitting your application
package to our agency by the deadline specified. There are three steps that you must
complete before you are able to register: 1) Register with Central Contractor Registry
(CCR); 2) Register yourself as an Authorized Organization Representative (AOR); and
3) Be auax~ized as an AOR by your organization. For more Information, go to
www..qrants.qov. Note: Your CCR Registration must be renewed once a year.
Failure to renew your CCR registration may prohibit submission of a grant
application through Grants.qov.
Deadline: Application
The due date for applying for funding under this announcement is 8:00 p.m.E.T., June
8, 2007.
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 3 -
Eligibility
OJJDP invites applications from public agencies (including state agencies, units of local
government, state and local departments of juvenile corrections, and tribal governments)
and private organizations (including faith- and community-based nonprofit
organizations). Joint applications from two or more eligible applicants are welcome;
however, one applicant must be clearly indicated as the pdmary applicant (for
correspondence, award, and management purposes) and the others indicated as co-
applicants. Applicants can only apply for one of the two components of this initiative.
Applications ara encouraged from multi-disciplinary collaboratives. If the project is of a
collaborative nature, written assurances of the collaboration must be provided. Similarly,
when specific programs or agencies are the subject of an applicant's project, the
application should include letters of commitment or cooperation from the relevant
program or agency. Applicants are encouraged to identify existing or potential funding
partners for the proposed work and indicate whether the proposed idea has been
submitted to any other funding sources. Finally, applicants must demonstrate that they
have experience or ability to manage the project they propose to conduct.
Faith-Based and Other Community Organizations: Consistent with President George
W. Bush's Executive Order 13279, dated December 12, 2002, and 28 C.F.R. Part 38, it
is DOJ policy that faith-based and other community organizations that statutorily qualify
as eligible applicants under DOJ programs are invited and encouraged to apply for
assistance awards to fund eligible grant activities. Faith-based and other community
organizations will be considered for awards on the same basis as other eligible
applicants and, if they raceive assistance awards, will be treated on an equal basis with
ali other grantees in the administration of such awards. No eligible applicant or grantee
will be discriminated for or against on the basis of its religious character or affiliation,
religious name, or the religious composition of its board of diractors or persons working
in the organization.
Faith-based organizations receiving DOJ assistance awards retain their independence
and do not lose or have to modify their religious identity (e.g., removing religious
symbols) to receive assistance awards. DOJ grant funds, however, may not be used to
fund any inherently raligious activity, such as prayer or worship. Inherently religious
activity is permissible, although it cannot occur during an activity funded with DOJ grant
funds; rather, such religious activity must be separate in time or place from the DO J-
funded program. Further, participation in such activity by individuals receiving services
must be voluntary. Programs funded by DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion.
Applicants are encouraged to review the Civil Rights Compliance section under
"Additional Requirements" in this announcement.
Program-Specific Info ,; ation
The OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening
Initiatives ara intended to foster innovation and advancement in juvenile justice and child
welfare practices at the local, state, and tribal levels.
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 4 -
· High Risk Youth Offender Reentry Initiative
Purpose. The purpose of the High-Risk Youth Offender Reentry Initiative is to facilitate
juvenile offenders' successful transition to their families and communities following
confinement in a juvenile residential facility. OJJDP is interested in using a promising
approach to reentry that is integrated with established community and faith-based
services and resources. This initiative will focus on the structural replication of a reentry
model previously demonstrated by OJJDP as the Intensive Aftercare Program Model
For further information on this model, visit
http://www.ncjrs.qov/html/ojidp/201800/contents.html.
A significant challenge facing the juvenile correction system is transitioning offenders
from the closely monitored and highly regimented environment of secure confinement to
relatively unstructured life in the community. ']'he difficulties posed in providing a
continuity of service and supervision across the boundary of juvenile corrections and
service providers have long plagued efforts to achieve successful community reentry.
Inadequate communication, coordination, and collaboration among staff in correctional
facilities and other residential placements, probation and parole agencies, and
community-based social institutions (e.g., schools, local organizations, faith-based
organizations, public mental health agencies, drug and alcohol treatment centers,
employment and training programs, business associations, employers) have impeded
the development of effective reentry programming. Incorporating a framework and set of
procedures to ensure careful pre-release planning and structured transifioning is needed
to address the needs of youthful offenders reentering their communities.
The reentry continuum can be conceptualized as three distinct, yet overlapping phases
with accompanying activities:
pre-release planning dudng confinement
structured reentry involving the active participation of both residential and
community-based agency staff
long-term reentry activities.
A number of strategies initiated at the institutional end of the continuum can be used to
determine a youth's readiness and suitability for return to the community. These often
entail such initial steps as home visits and bdef excursions into the community to make
contact with parents or other placement options, educational providers, and potential
employers. Once a decision has been made to begin formal reentry, considerable
attention must be given to the step-down procedures preceding final community
placement. These procedures focus on relatively bdef reentry, residential settings such
as transitional placements (often located close to the institution itself), and halfway
houses in the community, short-term group homes, and preparatory program placement
for long-term independent living arrangements. The critical need to activate links with
identified community services and resources as soon as possible must be kept in mind,
as extended waiting periods for service provision following community reentry should be
avoided.
The pedod of structured transifioning usually requires a high level of face-to-face and
telephone contact between the reentry worker and the youth, as with other significant
parties, and may entail the use of curfew, tracking services, electronic monitoring
devices; and random drug and alcohol testing. This initial level of intense social control
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 5 -
and surveillance should be reduced as the youth moves through the reentry experience;
hopefully exhibiting improved performance and demanding increased responsibility.
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 6 -
The community follow-up phase of the reentry continuum includes these program design
features:
1. multistage decompression process
2. multi-agency collaboration including public organizations, private provider agencies,
faith and community based organizations, and key stakeholders
3. increasing degree of community involvement at grassroots level
4. provision of mufti-model treatment and service provision, with a focus on family-
centered services to include family strengthening
5. discrete case management framework
6. supervision and surveillance beyond ordinary working hours
7. reduced caseload size/increased frequency of client contact.
CaSe manageme~orovide~the~a~.,alJngredient for ensuring effective interventions for
juvenile offenders transitioning to home and community. In this context, it should be
based on comprehensive, balanced intervention that priorifizes addressing problems
most related to the youth's' delinquent activity.
Goals, Objectives and Deliverables. The goal of the High-Risk Youth Offender
Reentry Initiative is to reduce recidivism rates of returning youth who re-offend and to
provide the critical services, resources and opportunities that will allow a returning youth
to successfully transition to adulthood.
Its objectives include the following:
t. ,establishing robust links with community organizations, including links that feature
the use of intermeqiades that can provide flexibility in service brokerage for offenders
at the community level
2. building effective partnerships with community service providers that provide family-
centered approaches to treatment and diversion
3. benefiting from the resources and unique strengths of faith-based organizations and
services in the community.
Links with major social networks is crucial to programming for youths at greatest risk for
repeat offending since such programming must focus on improving the family situation,
intervening with the peer group, and reversing the cycle of school failure. Providing
comprehensive and intensive services, as well as close supervision and monitoring,
requires a vadety of community support systems. Thus, referral and brokerage are
essential to an effective juvenile reentry program.
Each successful applicant will develop an advisory group that must include individuals
from juvenile corrections, juvenile probation and parole, community corrections, local law
enforcement; faith-based and community based organizations, other intermediaries
involved in the project, and other pre-release and community-based service and
treatment providers. If there is a multidisciplinary committee or advisory group already in
place to address offender reentry at the state level, applicants must indicate the length
of time the committee has been together, the nature of its work, frequency of meetings,
and pest achievements.
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 7 -
· Family Strengthening Initiative
Purpose. The purpose of the Family Strengthening Initiative is to foster innovations and
advancement in family strengthening strategies, programs, and interventions that focus
on improving family economic success, family support systems, and building thriving and
nurturing communities in which healthy families can purse long-term goals. OJJDP will
give pdonty to family strengthening programs that focus on strengthening the families of
youth at dsk of becoming involved in the juvenile justice system. OJJDP is particularly
interested in programs or strategies that address family strengths and needs in an
integrated, comprehensive, communitywide approach that focuses on change at the
individual, family, and community levels. OJJDP is also interested in program designed
to prevent teen pregnancy because a significant dsk to family structure is teenage
pregnancy.
The family strengthening framework has been embraced by the Anne E. Casey
Foundation who defines family strengthening as a "deliberate process of giving parents
the necessary opportunities, relationships, networks, and supports to raise their children
successfully, which includes involving parents as decision-makers in how their
communities meet family needs.'
Goals, Objectives and Deliverables. The goal of the Family Strengthening Initiative is
to empower families and build on their capacities to nurture their children and lead their
communities. This can only be achieved when parents, other family members, and
neighbors partner with community agencies and service providers to define, assess, and
allocate resources to address local needs in a manner that builds on community assets.
Its objectives include the following:
1. developing family-centered services that address the needs of the family as a whole
2. creating partnerships across service systems such as health, education, and
workforce development; community and faith based organizations; and businesses
and employers
3. strengthening the capacity of the family to function self sufficiently, including
prevention of teen pregnancies
4. engaging families in decisions and goal setting.
· Award Information
It is anticipated that $15 million will be available under this announcement, with $10
million allocated to the High-Risk Youth Offender Reentry Initiative and $5 million to the
Family Strengthening Initiative, with awards ranging frOm $250,089to~$tmillionfora
period of up to 4 years under each. Applicants may apply for one or both initiatives.
All awards are subject to the availability of apprepdated funds and any modifications or
additional requirements that may be imposed by law. It is anticipated that any awards
that may be made under this solicitation should be awarded no later than September 30,
2007.
Match Requirement: Match is not required for this program.
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 8 -
Performance Measures
To assist in fulfilling the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding
under this solicitation must provide data that measures the results of their work.
Performance measures for this solicitation are as follows:
Objective Performance Measures Data Grantee Provides
High-Risk Youth Offender Percent of youth who offend or Number of youth with a new
Reentry Initiative reoffend, offense, compared to number
of youth in program.
Increase of program youth Number of program youth who
Promote and support who successfully comple~(e the successfully complete a pre-
innovative strategies in the om-release program, release dsk or needs
field of juvenile reentry, assessment, participate in all
building upon the foundational assigned pre-release services,
structure of the Intensive and obtain a transition plan.
Aftercare Program Model.
Number of program youth Number of program youth who
Build and maintain under supervision in the are in the program.
collaborative partnerships with community following release
juvenile corrections, juvenile from the facility. Number of program youth who
probation and parole are subject to some term of
agencies, and faith-based and supervision upon release from
community-based service the facility.
providers
Increased number of pm- Number of program youth
release services being receiving pre-release services
provided to program youth in while incamerated, indicating
the following categories: category of service and
providing overall and category~
Cognitive behavioral therapy level data.
or other counseling
Life skills
Employment
Education
Substance abuse
Mental health
Overall health
Family strengthening
Anger Management
Mentoring
Faith based
Other
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 9 -
Family Strengthening Initiative
Strengthen families of youth
involved in the juvenile justice
system to help them improve
family functioning and to
support their ability to make
informed decisions about the
services youth receive.
Number of youths and families
served.
Percent of progrem-enrolled
families who exhibit a desired
change in targeted behavior.
Number of families with at
least one parent/guardian
participating in a majority of
relevant services (e.g., family
counseling, family-oriented
recreation activities,
accompanying youth to court
and other appointments)
Number of parents/guardians
satisfied with services
provided
Number of program youth and
families carried over from the
previous reporting period, plus
new admissions during the
reporting period.
Number of families who exhibit
a desired change in targeted
behavior, compared to number
of families enrolled in program.
Number of families with youth
participating in the program
with at least one
parent/guardian participating
in a majodty of relevant
services.
Number of families with youth
served dudng the reporting
period.
Number of parents/guardians
satisfied with services
~rovided
,lumber of families with youth
served dudng the reporting
)eried.
How To Apply
DOJ is participating in the e-Government initiative, one of 25 initiatives included in the
President's Management Agenda. Part of this initiative--Grants.gov--is a "one-stop
storefmnt" that provides a unified process for all customers of federal grants to find
funding opportunities and apply for funding.
Grants. Gov Instructions. Complete instructions can be found at www.qrants.qov.
If you experience difficulties at any point during this process, please call the Grants.gov
Customer Support Hotline at 1-800-518-4726.
CFDA Number. The Catalog of Federal Domestic Assistance (CFDA) number for this
solicitation is 16.548, and the funding opportunity number is OJJDP-2007-1635.
A DUNS number is required. The Office of Management and Budget requires that all
businesses and nonprofit applicants for federal funds include a DUNS (Data Universal
Numeric System) number in their application for a new award or renewal of an award.
Applications without a DUNS number are incomplete. A DUNS number is a unique nine-
digit sequence recognized as the universal standard for identifying and keeping track of
entities receiving federal funds. The identifier is used for tracking purposes and to
validate address and point of contact information. The DUNS number will be used
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 10 -
throughout the grant life cycle. Obtaining a DUNS number is a free, simple, one-time
activity. Obtain one by calling 1-866-705-5711 or by applying online at
www.dunandbradstreet.com, Individuals are exempt from this requirement.
What an Application Must Include
Standard Form-424
Applicants must complete the Application for Federal Assistance (SF-424), a standard
form used by most federal agencies, following the instructions it provides.
Program Narrative
Applicants must submit a program narrative that presents a detailed description of the
purpose, goals, objectives, strategies, design, and management of the proposed
program. The program narrative must be double spaced and single-sided, using a
standard 12-point font (Times New Roman preferred), with 1-inch margins, not
exceeding 30 pages of 81/2 by 11-inches. (Please number pages "1 of 30," "2 of 30," and
so forth.) Matedal required under the "Budget and Budget Narrative" and "Other
Attachments" sections will not count toward the program narrative page count.
Applications that do not adhere to the required format may be deemed ineligible.
The program narrative must address the following selection criteria: (1) statement of the
problem/program narrative, (2) impact/outcomes and evaluation, (3) projectJprogram
design and implementation, and (4) capabilities/competencies. The connections
between and among each of these sections should be clearly delineated. For example,
the goals and objectives should derive directly from the problems to be addressed.
Similarly, the project design section should clearly explain how the program's structure
and activities will accomplish the goals and objectives identified in the previous section.
· Statement of the Problem/Program Narrative
Applicants must briefly descdbe the nature and scope of the problem in the jurisdiction
to be addressed by this project. Applicants can select one jurisdiction, several
jurisdictions or statewide where youth will be retuming. Local data should be used to
provide evidence that the problem exists, demonstrate the size and scope of the
problem, and document the effects of the problem on the target population and the
larger community. Applicants should describe any previous or current attempts to
address the problem.
· Impact/Outcomes and Evaluation
Applicants must describe the goals of the proposed project and identify its objectives.
When formulating the project's goals and objectives, applicants should be cognizant of
the performance measures that will be required of successful applicants.
Goals. Applicants should provide a broad statement, written in general terms, that
conveys the program's intent to change, reduce, or eliminate the problem described.
This section of the program narrative must outline the specific goals of the project.
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - t I -
Program Objectives. Applicants should explain how the program will accomplish its
goals. Objectives are specific, quantifiable statements of the desired results of the
program, and they should be dearly connected to the problems identified in the
preceding section. The objectives should be measurable. (Examples of measurable
objectives might include the following: to provide school-based and community services
for 40 youth returning from commitment, to increase the percentage of youth who
successfully complete their current academic grade, to expand counseling services to
cover an additional 50 at-dsk youth.)
Performance Measures. Award recipients are required to collect and report data in
support of performance measures. (See "Performance Measures," page 8.) Recipients'
assistance in obtaining this information will facilitate future program planning and will
allow OJP to provide Congress with measurable results associated with federally funded
programs. Performance measures must reflect the specific problems, goals and
objectives, and design (see "Project/Program Design and Implementation" below)
associated with this grant.
· ProjectJProgram Design and Implementation
Applicants must descdbe the specific strategies that will be used to implement the
proposed program. Applicants should develop a program design that will facilitate the
gathering of data on the required performance measures.
The project design section of the program narrative should describe what applicants
propose to do and how they intend to do it. Applicants should identify the program's
target population and explain how the strategy will achieve the goals and objectives
identified in the previous section.
This section should be detailed and describe how the project will operate throughout the
duration of the funding period. Applicants are encouraged to select evidence-based
practices for their programs. This section must also discuss plans for sustainability, i.e.,
how the program will continue to operate beyond the pedod of the OJJDP grant award.
This section should also include details regarding any leveraged resources (cash or in-
kind) from local sources to support the project. Applicants should identify any other
federal, state, or pdvate foundation grants that serve the same local area and target
population.
Finally, applicants should describe any research or evaluation studies that support the
entire project design, or any of its components. Previous research related to the
applicant's selected problem area should also be noted to indicate the applicant's
understanding of the causes of--and potential solutions to--the problems to be
addressed. While applicants are expected to review the research literature for any
relevant studies, they should also explore whether any unpublished local sources of
research or evaluation data are available.
In addition to the narrative description of the project design, applicants must also submit
a timeline or milestone chart that indicates major tasks in the proposed design, assigns
responsibility for each major task, and plots completion of these tasks by month or
quarter for the duration of the award. This timeline/milestone chart should be submitted
as a separate attachment as stipulated in 'Other Attachments," page 13.
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 12 -
· Capabilities/Com petencles
Applicants must descdbe the roles and responsibilities of project staff and explain the
program's organizational structure and operations. This section of the program narrative
must describe how the project will be managed and staffed locally. Management and
staffing patterns should be clearly and evidently connected to the project design
described in the previous section. This section should descdbe the expedense and
capability of the applicant's organization and any contractors that will be used to
effectively implement and manage this effort and its associated federal funding. Any
prior experience implementing projects of similar design or magnitude should be
highlighted in this section.
Budget and Budget Narrative
Applicants must provide a budget that: (1) is complete, allowable, and cost effective in
relation to the proposed activities; (2) shows the cost calculations demonstrating how the
applicant arrived at the total amount requested; and (3) provides a brief supporting
narrative to link costs with project activities.
Applicants must submit a budget that includes both a detailed worksheet itemizing all
costs and a narrative explaining and justifying each budget item:
· Budget Detail Worksheet
The worksheet should provide the detailed computation for each budget line item. The
worksheet must list the cost of each item and show how the cost was calculated. For
example, costs for personnel should show the annual salary rate and the percentage of
time devoted to the project for each employee paid through grant funds. The budget
detail worksheet should present a complete and detailed itemization of all proposed
costs. A Budget Detail Worksheet template is available at
www.oip.usdoi.qov/Forms/budqet.pdf.
· Budget Narrative
The narrative should describe each budget item and relate it to the appropriate project
activity. It should closely follow the content of the budget detail worksheet and provide
justification for all proposed costs. In the budget narrative, the applicant should explain
how fringe benefits were calculated, how travel costs were estimated, why particular
items of equipment or supplies must be purchased, and how overhead or indirect costs
(if applicable) were calculated. The budget narrative should justify the specific items
listed in the budget detail worksheet (particularly, supplies, travel, and equipment) and
demonstrate that all costs are reasonable..
Indirect Cost Rate Agreement. Applicants should attach a copy of their current
federally approved indirect cost rate negotiated agreement, if indirect cost has been
included in the budget. Applicants that do not have a federally negotiated indirect cost
rate and wish to establish one, can submit a proposal to their cognizant federal agency.
Generally, the cognizant federal agency is the agency that provides the preponderance
of direct federal funding. This can be determined by reviewing an organization's
schedule of federal financial assistance. If DOJ is your cognizant federal agency, obtain
information needed to submit an indirect cost rate proposal at
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 13 -
www.oip.usdoi.qov/oc/indirectcosts.htm.
Other Attachments
Applicants must submit the following materials as attachments to their application. While
these attachments are not assigned specific point values, peer reviewers will consider
relevant items when rating applications. For example, reviewers will consider resumes
when assessing "Capabilities/Combetencies." Pear reviewers will not consider any
additional information other than that specified below.
Annualized project timeline containing each project goal, related objective, activity,
expected completion date, and responsible person or organization. Please do not use
actual calendar months/years in your timeline; instead prepare the timeline using "Year
1 ," "Month 1 ," etc. (Sea "Sample Project Timelines' at
oiidp.ncjrs.qov/qrantees/timelines.htrnl.)
· R~sum~s of all key personnel.
· Job descriptions outlining roles and responsibilities for all key positions.
Letters of cooperation. Where appropriate, applicants should provide letters of
support or commitment or memoranda of understanding (MOUs) from involved
agencies and programs. Before an applicant receives an award, OJJDP may require
applicant to submit a signed MOU. If an applicant fails to submit the document upon
request, OJJDP will eliminate the applicant from consideration for an award.
Sample informed consent forms, if appropriate,
Geographic Information. To help the Office of Justice Programs develop a geographic
information system (GIS) strategic planning capacity, applicants must provide the
following two items of information on the geographic area served by the funded activity
("service area") in the formats specified below:
Physical address. If the mailing address is a P.O. Box, specify the physical
address of the location where services are to be provided. If the mailing address is in
a rural area with no streat address, include the nearast sfreat intersection. If the
program has multiple service areas, include the required information for each.
(example with street address)
ABC Associates
123 First Streat
Shrewsbury, PA 17361
(example with no streat address)
ABC Associates
First Street and Holiday Ddve
Shrewsbury, PA 17361
Map and street description. Please provide a read map (with local detail) with
the service area clearly depicted. The map should be marked with information
identifying the grant application it is tied to, including applicant name, application
number, and contact name and phone number. Also include a written description of
streets bounding the service area. If GIS files are available, they can be e-mailed to
OJJDP via Dennis Mondoro at Dennis. Mondoro~,,usdoi.qov.
OJJDP FY 2007 High-Risk Youth Offender Reantry and Family Strengthening Initiatives - 14 -
Selection Criteria
Applications that proceed to peer review will be rated on a 'tOO-point scale, based on the
roi{owing point values for the selection criteria.
· Statement of the Problem/Program Narrative (20 points)
· Impact/Outcomes and Evaluation (20 points)
· Project/Program Design and Implementation (25 points)
· Capabilities/Competencies (25 points)
· Budget (10 points)
See "Program Narrative,' page 10, for detailed descriptions of the above criteria.
Review Process
OJJDP is committed to ensudng a competitive and standardized process for awarding
grants. Applications will be screened initially to determine whether the applicant meets
all eligibility requirements. Only applications submitted by eligible applicants that meet all
other requirements will be evaluated, scored, and rated by a peer review panel.
Peer reviewers' ratings and any resulting recommendations are advisory only. All final
grant award decisions will be made by the U.S. Department of Justice, which may also
give consideration to geographic distribution and regional balance when making awards.
Additional Requirements
Successful applicants must agree to comply with additional requirements prior to
receiving grant funding, including the following:
· Civil Rights Compliance
· Confidentiality and Human Subjects Protections regulations
· Anti-Lobbying Act
· Financial and Government Audit Requirements
· National Environmental Policy Act (NEPA) Compliance
· DOJ Information Technology Standards
· Single Point of Contact Review
· Non-Supplanting of State or Local Funds
Criminal Penalty for False Statements
· Compliance with Office of the Comptroller Financial Guide
· Suspension or Termination of Funding
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives
-15-
· Non-Profit Organizations
· Government Performance and Results Act (GPRA)
· Rights in Intellectual Property
OJJDP strongly encourages every applicant to review the information pertaining to these
additional requirements prior to submitting their application. Additional information for
each can be found at www.ojp,usdoi.qov/fundinq/otherrequirements.htm
OJJDP FY 2007 High-Risk Youth Offender Reentry and Family Strengthening Initiatives - 16 -