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Home My WebLink AboutPR 18680: ALLCO, LLC FOR 24 INCH WATERLINE FROM 19TH ST TO SABINE NECHES CANAL MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: John A. Comeaux P.E., City Manager FROM: John A. Tomplait, Assistant Director of Utility Operations DATE: October 24, 2014 RE: Proposed Resolution No. 18680 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18680 authorizing the execution of Change Order No. 6 for the 24" Waterline from 19th Street to the Sabine Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas. This change order is for the relocation of an existing 12" waterline at Railroad Ave. in the amount of $52,659.00. The Relocation will provide sufficient room between the 12" waterline and the existing structure to avoid potential issues in the future. Also, included is a time extension of eight (8) days due to inclement weather. BACKGROUND This project will extend a 24" water transmission main from the old Water Purification Plant to W. 7th Street and SH 82. BUDGET/FISCAL EFFECT Pursuant to Resolution No. 12-597, funding for this project will be charged through a City Account No. 429-1258-532.59-00, and Project No. WSI003. SUMMARY I recommend that the City Council approve Proposed Resolution No.18680. P. R. No. 18680 10/24/14 jt RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 6 BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C.; FOR THE 24" WATERLINE FROM 19TH STREET TO THE SABINE NECHES CANAL, IN AN AMOUNT NOT-TO- EXCEED $52,659.00, INCREASING THE CONTRACT AMOUNT TO $3,251,297.00, AND A TIME EXTENSION OF EIGHT (8) DAYS, INCREASING THE CONTRACT TIME TO 391 DAYS. UTILITY OPERATIONS ACCOUNT NO. 429-1258-532.59-00, PROJECT NO WSI003. WHEREAS, per Resolution No. 13-503, the City entered into a contract for the installation of a Waterline from 19t Street to the Sabine Neches Canal, in the amount of $3,114,960.00,with a contract term of 365 calendar days; and WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional $40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur that was not included in the original contract, bringing the contract price for the project to $3,155,446.00 accepted by Allco; and WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of $21,980.00 for the use of 24" Certa-Loc restrained joint C900 pvc pipe in lieu of the 24" cement lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of $3,133,466 and a time extension of six (6) days due to inclement weather bring the date of completion to January 25,2015; and WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional $12,072.00 for the relocation of an existing 6"waterline that was discovered during construction on Charleston Ave, the re-route of the 24" waterline to miss an existing storm sewer, and one foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line during the 18th Street construction project to a new contract total of$3,145,538.00, and a time P. R. No. 18680 10/24/14 jt Page 2 of 4 extension of six (6) days due to inclement weather, bringing the date of completion to January 31, 2015; and, WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension of 3 days due to weather delays,to a new completion date of February 3, 2015; and, WHEREAS,per Resolution No. 14-449, Change Order 5, authorized the relocation of the proposed 24"waterline to avoid an existing structure at the intersection of 18th Street and Railroad Ave. in the amount not to exceed$53,100.00 to a new contract total of$3,198,638.00 and a time extension of three(3) days due to inclement weather bring the date of completion to February 6, 2015; and, WHEREAS,Allco LLC. is requesting Change Order 6, for the relocation of an existing 12"waterline at Railroad Ave. in the amount not to exceed$52,659.00,and a time extension of eight(8) days due to inclement weather; and, WHEREAS, relocation will provide sufficient room between the 12"waterline and the existing structure to avoid potential issues in the future; and, WHEREAS, Arceneaux Wilson & Cole LLC, has requested and recommended Change Order No. 6 increasing the time by eight(8)days for a new contract time of 391 days with a new completion date of February 14, 2015, and increasing the contract price to $3,251,297.00; this change order has been evaluated by Arceneaux Wilson & Cole LLC, and the Utility Operations Department(attached hereto as Exhibit"A"); NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 6 between the City of Port P. R. No. 18680 10/24/14 jt Page 3 of 4 Arthur and Allco L.L.C., for the increased time extension of eight (8) days for a new contract time of 391 days, with a new completion date of February 14,2015, and increasing the contract price by $52,659.00 to a new contract price of$3,251,297.00, attached hereto as Exhibit "A"; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: 0 411. ■ Sherri Bellard Valecia Tizeno City Secretary City Attorney P. R. No. 18680 10/24/14 jt Page 4 of 4 APPROVED FOR ADMINISTRATION: y / !L-<: i L_iC /) John A. Comeaux, PE awna Tubbs, CPPB Interim City Manager Purchasing Manager �Zr .LC . . John • . Tomplai I • - tant Director of Utilities APPROVED AS TO AVAILABILITY OF FUNDS: Deborah Echols Director of Finance Account No.: 429-1258-532.59-00 Project No.: WSI003 Exhibit "A" (AW&C Change Order No.6) , ARCENEAUX WILSON & COLE LLC Arceaeaus Wilson & Cale- AWC _ Engineering • Surveying • Planning October 21, 2014 Mr. John Tomplait Assistant Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: PROPOSAL FOR CHANGE ORDER NO. 6 24"WATERLINE FROM 19TH STREET TO THE SABINE NECHES CANAL Job No, CPA-650 Dear Mr. Tomplait: Attached is Change Order No. 6 for the 24" Waterline from 19th Street to the Sabine-Neches Canal. This change order is for the relocation of existing 12" waterline at Railroad Avenue. The relocation will provide sufficient room between the 12" waterline and the existing structure to avoid potential issues in the future. Also, included in this change order is a time extension of 8 days due to weather delays. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 6 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice-President (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 www.awceng.com Lrceneaus Wilson R Cote- AWC CHANGE ORDER No 6 DATE: October 20, 2014 JOB NO. CPA-650 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Canal OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Relocation of existing 12" waterline located at Railroad Ave. Install approximately 100 L.F. of 12" pipe, one (1) 12" Gate Valve, one (1) 12" Gate Valve, one (1) 12" Tee, one (1) 12" Tee, one (1) 12"x6" Tee and eight (8) 12" 45 Degree Bends. Tie-in to the proposed 24" waterline. ($52,659.00/L.S.) [+] $ 52,659.00 b. Extend contract time by 8 days TOTAL $ 52,659.00 CHANGE ORDER NO 6 Arccn cau: Wilson & Cole-':, October 20, 2014 ANVCJob No. CPA•$5O, Contract No, I CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,114,960.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,198,638.00 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [ted] by: $52,659.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,251,297.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 18 Calendar Days CURRENT DATE OF COMPLETION: February 6, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 8 Days The New DATE OF COMPLETION: February 14,2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER{ ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2