HomeMy WebLinkAboutPR 18681: ALLCO, LLC HWY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE MEMORANDUM
CITY OF PORT ARTHUR
Utility Operations Department
TO: John A. Comeaux, P.E., Interim City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: October 27, 2014
RE: Proposed Resolution No. 18681
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18681 authorizing
the City Manager to execute Change Order No. 4 to the contract with ALLCO, L.L.C., of
Beaumont, Texas, for construction of the Highway 87 Water Transmission Line project
from Keith Lake to the Sabine Pass standpipe, this Change Order is for a time
extension of seven (7) days due to weather delays.
BACKGROUND
On October 29, 2013, City Council approved the award of a contract in the amount of
$3,373,385.00 to ALLCO, L.L.C. for the construction of the Highway 87 Water
Transmission Line from the cut at Keith Lake to the new standpipe in Sabine Pass.
BUDGET/FISCAL EFFECT
Pursuant to Resolution No. 12-597, funding for this project (Purchase Order No.16448)
is through City Account No. 429-1258-532.59-00, Project No. WSI002.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18681 authorizing
the City Manager to execute Change Order No. 4 for a time extension of 7 days due to
weather delays, to the Highway 87 Water Transmission project contract with ALLCO,
L.L.C.
P.R. No. 18681
10/27/14 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 4 TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND ALLCO, L.L.C., OF BEAUMONT, TEXAS, FOR THE
HIGHWAY 87 WATER SYSTEM IMPROVEMENTS
FROM KEITH LAKE TO SABINE PASS STANDPIPE
INCREASING THE CONTRACT TIME BY 7 DAYS,TO A
NEW CONTRACT TIME OF 287 DAYS, PROJECT NO.
WSI002,ACCOUNT NO. 429-1258-532.59-00.
WHEREAS, per Resolution No. 13-492 dated October 29, 2013, the City Council
awarded a contract for the construction of the Highway 87 Water Transmission Line for Keith
Lake to the Sabine Pass Standpipe to ALLCO, L.L.C., in the amount of$3,373,385.00; and,
WHEREAS, per Resolution No. 14-224, Change Order No. 1 authorized the increase in
pipe material costs from October 29, 2013, and the increased cost to purchase the pipe material
for the project in the amount of$144,462.89 to a new contract total of$3,517,847.89; and,
WHEREAS, per Resolution No. 14-388, Change Order No. 2 authorized a time extension
of 4 days due to weather delays to a new contract time of 274 days; and
WHEREAS, per Resolution No. 14-450, Change Order No. 3 authorized a time
extension of six (6) days due to weather delays to a new contract time of 280 days; and
WHEREAS,Allco, LLC of Beaumont, Texas has requested a time extension of seven (7)
days due to weather delays to a new contract time of 287 days; and
WHEREAS, the project engineer, Arceneaux Wilson & Cole LLC, recommends
proposed Change Order No. 4 for a time extension of seven (7) days, attached as Exhibit "A", to
accomplish this work.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
P.R. No. 18681
10/27/14 jt
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 4 (attached as Exhibit "A") to
the contract between the City of Port Arthur and ALLCO, L.L.C. of Beaumont, Texas, for the
work described therein, increasing the total contract time by seven(7) days; and,
THAT, Change Order No. 4 increases the contract time to 287 days with a new
completion date of March 15,2015; and,
THAT, Change Order No. 4 will not require any funding by the Project No. WSI002,
City Account No. 429-1258-532.59-00; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Deloris Prince
Mayor
P.R. No. 18681
10/27/14 jt
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
122_
Sherri Bellard Valecia Tizeno Cr-
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Alb/
,aIL . a Li✓
John A. Comeaux, P.E. Shawna Tubbs, CPPO, CPPB
Interim City Manager Purchasing Manager
'V, ,
ohn • . Tomplai
As ant Director of Utilities
APPROVED AS TO AVAILABILITY OF FUNDS:
/
Deborah Echols
Director of Finance
Account No. 429-1258-532.59-00
Project No. WSI002
Exhibit "A"
(AW&C Change Order No. 4)
ARCENEAUX WILSON & COLE LLC
Arceneaux Wilson & Colo-- :�W
AWCEngineering • Surveying • Planning
October 14, 2014
Mr. John Tomplait
Assistant Director of Water Utilities
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE; PROPOSAL FOR CHANGE ORDER NO 4
STATE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM
KEITH LAKE TO SABINE PASS STANDPIPE
Job No CPA-705
Dear Mr. Tomplait:
Attached is Change Order No. 4 for the State Highway 87 Water System Improvements
from Keith Lake to Sabine Pass Standpipe. This change order is a time extension of 7
days due to weather delays. I recommend that the City of Port Arthur authorize this
change to the contract. I have attached Change Order No. 4 which modifies the
contract to reflect this change for your consideration and action. Should you have any
questions or require additional information, please contact our office.
Very truly yours,
ARCENEAUX WILSON& COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice President
2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447
Arc en eau: Wilson &
AWC .
ring
Cif ,Pla nning
CHANGE ORDER No. 4
DATE: October 14, 2014 JOB NO. CPA-705
AGREEMENT DATE: November 5, 2013
NAME OF PROJECT: State Highway 87 Water System Improvements
OWNER: CITY of PORT ARTHUR
CONTRACTOR: ALLCO
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Extend contract time by 7 days
CHANGE ORDER NO. 4
October 14, 2014
Arceneaux wisun a cola-- <'- _3; Job No. CPA-705
AWC
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $3,373,385.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): 3,517,847.89
The CONTRACT PRICE due to this CHANGE ORDER will be [decreased]
by: $0.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,517,847.89
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 10 Calendar Days
CURRENT DATE OF COMPLETION: March 8, 2015
CONTRACT TIME due to this CHANGE ORDER will be increased by 7 Days
The New DATE OF COMPLETION: March 15.2015
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC [CONTRACTOR,0 FICER OR OW 'R]
ALLCO
ACCEPTED BY:
CITY of PORT ARTHUR
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