HomeMy WebLinkAboutPR 18709: 12 TAHOE POLICE VEHICLES FROM CALDWELL COUNTRY CHEVROLET Memorandum
To: John A. Comeaux, P.E., Interim City Manager
From: Chief Blanton, Chief of Police
Date: 11/3/2014
Re: P.R. No. 18709
RECOMMENDATION:
The Police Department recommends that the City Council authorize the
purchase of twelve (12) 2015 Chevrolet Tahoe police vehicles through
BuyBoard Cooperative Purchasing Program, from Caldwell Country of
Caldwell, Texas, in the not-to-exceed amount of$535,984.
BACKGROUND:
The Police Department wishes to purchase twelve (12) Chevrolet Tahoe
patrol vehicles, which will replace patrol vehicles that have high mileage
and have exceeded their mechanical limits. Many of these patrol units have
already been deleted due to fatal mechanical failure, causing a shortage of
patrol vehicles.
BUDGETARY/FISCAL EFFECT:
Funds for this purchase are available in account # 625-1801-521.93-00.
STAFFING/EMPLOYEE EFFECT:
None.
SUMMARY:
The Police Department recommends that the City Council authorize the
purchase of twelve (12) 2015 Chevrolet Tahoe police vehicles through
BuyBoard Cooperative Purchasing Program, from Caldwell Country of
Caldwell, Texas, in the not-to-exceed amount of$535,984.
MB:sb
P.R. No. 18709
10/22/14 sb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWELVE (12)
CHEVROLET TAHOE POLICE VEHICLES FROM CALDWELL
COUNTRY CHEVROLET OF CALDWELL, TEXAS, THROUGH
BUYBOARD COOPERATIVE PURCHASING PROGRAM, IN THE NOT-
TO-EXCEED AMOUNT OF $535, 984 . 00 . FUNDING AVAILABLE
IN POLICE DEPARTMENT ACCOUNT NO. 625-1801-521. 93-00 .
WHEREAS, pursuant to Resolution No. 02-341, the City
of Port Arthur entered into an interlocal agreement for
cooperative purchasing with the Buyboard Cooperative
Purchasing Program; and
WHEREAS, the Police Department wishes to purchase
twelve (12) Chevrolet Tahoe police vehicles, which will be
used to replace the patrol vehicles that have exceeded
their mechanical limits; and
WHEREAS, a copy of the contract pricing worksheets for
these vehicles are attached as Exhibit "A" ; and
WHEREAS, funds for this purchase are available in
account number 625-1801-521 . 93-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the
preamble are true and correct .
Section 2 . That the Police Department is hereby
authorized and directed to purchase twelve (12) Chevrolet
Tahoe police vehicles from Caldwell Country Chevrolet of
Caldwell, Texas, through BuyBoard Cooperative Purchasing
Program, in the not-to-exceed amount of $535, 984 .
Section 3 . That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this day of
, A.D. , 2014 , at a Regular Meeting of the City
Council of the City of Port Arthur, Texas, by the following
vote : AYES :
P.R. No. 18709
10/22/14 sb
Mayor:
Councilmember:
NOES :
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED TO FORM:
Q..
Val Tizeno, C . y Attorney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P. E. ,
Interim City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
ALtetic 6-1(2-- ------
Deborah Echols, Director of Finance
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Shawna Tubbs, Purchasing Manager
P.R. No. 18709
10/22/14 sb
EXHIBIT "A"
QUOTE# OOA1 CONTRACT PRICING WORKSHEET
End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY
Contact Name: LT. STEVE BRINSON CALDWELL COUNTRY
Email: SBRINSON @PORTARTHURPD.COM Prepared By: Averyt Knapp
Phone #: 409-984-2192 Email:
aknapp @caldwellcountry.com
Fax #: 409-983-8627 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PORT ARTHUR Fax #: 979-567-0853
Date Prepared: OCTOBER 27, 2014 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #430-13 Tax ID # 14-1856872
Product Description: 2015 CHEVROLET TAHOE PPV CC10706
A Base Price & Options: $29,983
B Fleet Quote Option:
Code Description Cost Description Cost
LH SPOTLIGHT, PPV, INCL
DUAL BATTERIES,
FOUR KEYS TOTAL,
FLEET KEYED ALIKE
(6E2)
GM WARRANTY INCL CALDWELL COUNTRY
5YR/100,000 MILES
POWERTRAIN @ N/C
PURSUIT SAFETY $13,989.14 PO BOX 27
LOGSITICS FLOORPLAN $484.86
CALDWELL,TEXAS 77836
$14,474
Subtotal B
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
$175
Subtotal D FOB ROYSE CITY, TX
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $44,632
Quantity Ordered 12
X
$535,584
Subtotal E
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
BUY BOARD $400
G. Color of Vehicle: WHITE
H. Total Purchase Price (E+F) $535,984
Estimated Delivery 60-90 DAYS TO
Date: , ROYSE CITY, TX