HomeMy WebLinkAboutPR 18714: 2ND YEAR FIRST RENEWAL CMM CONSTRUCTION CO, INC P. R. No. 18714
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PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: John A. Comeaux, Interim City Manager
FROM: Allison Walker, Public Works Administrative Assistant
DATE: November 6, 2014
SUBJECT: P.R.18714—Placement of Hot-mix Asphalt
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 18714, approving the
second year (first renewal) of the contract for the placement of hot-mix asphaltic concrete to
CMM Construction Co., Inc., of Beaumont, Texas, for the not-to-exceed amount of $250,000.
This service is provided on an as-needed basis.
BACKGROUND:
This is the second year (first renewal) of an annual contract for the placement of HMAC surface
material. The City is to provide all materials associated with the process, with the contractor's
sole responsibility being to furnish the labor and equipment for the placement of the materials
and to place the materials.
BUDGETARY/FISCAL EFFECT:
Funds are available in the Public Works Streets Division Budget Account Nos. 001-1203-
531.36-00 (Streets Maintenance), 001-1203-531.51-00 (Rent), and 001-1203-531.86-00 (Streets
Program) and CDBG streets project account.
EMPLOYEE/STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 18714, approving the
second year (first renewal) of the contract for the placement of hot-mix asphaltic concrete to
CMM Construction Co., Inc., of Beaumont, Texas, for a not-to-exceed amount of $250,000.
This service is provided on an as-needed basis.
P. R. No. 18714
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) FOR THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND CMM CONSTRUCTION CO., INC. OF
BEAUMONT, TEXAS, FOR PLACEMENT OF HOT-MIX
ASPHALTIC CONCRETE FOR THE NOT-TO-EXCEED
AMOUNT OF $250,000.00. FUNDS AVAILABLE IN PUBLIC
WORKS STREETS DIVISION ACCOUNT NOS. 001-1203-531.36-
00 (STREETS MAINTENANCE), 001-1203-531.51-00 (RENT), 001-
1203-531.86-00 (STREETS PROGRAM) AND CDBG STREET
PROJECT ACCOUNT.
WHEREAS, periodically the City requires the services of a contractor to place hot-mix
asphaltic concrete for various projects; and,
WHEREAS, per Resolution No. 13-541, the City entered into a one year agreement with
the option to renew for two additional one year periods with CMM Construction, Inc., of
Beaumont, Texas, for the placement of hot-mix asphaltic concrete; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the second year (first renewal)
of the contract attached as Exhibit "A", in the not-to-exceed the amount of $250,000, for the
placement of hot-mix asphaltic concrete (HMAC) with the option of renewal for one additional
year with CMM Construction Co., Inc., of Beaumont, Texas; and,
THAT, funding is available in the Public Works Streets Division account no. 001-1203-
531.36-00 (Streets Maintenance), 001-1203-531.51-00 (Rent), 001-1203-531.86-00 (Streets
Program) and CDBG Streets project account; and,
P. R. #18714
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THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2014 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia iz no
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
John A. Comeaux, P. E. Deborah Echols, CPA
Interim City Manager Director of Finance
,
e Polka, P.E. Shawna Tubbs, CPPO
Director of Public Works Purchasing Manager
P. R. No. 18714
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Exhibit A
P. R. No. 18714
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RENEWAL CONTRACT FOR PLACEMENT OF HOT-MIX ASPHALTIC CONCRETE
THIS AGREEMENT, made this the of , 2014,by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called"OWNER" or "CITY", and CMM Construction Co.,Inc. , hereinafter called
"CONTRACTOR". WITNESSED: That for and in consideration of the payment terms,
conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution 13-541, the City entered into a one-year contract with the option
of renewal for two additional one year periods. The parties hereby agree to exercise said
option for a second year.
2. The term of this Contract shall be from November 16, 2014 to November 15, 2015.
3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all
of the materials, supplies, tools, equipment, labor, and other services necessary to
connection therewith, excepting those supplies specifically not required on
CONTRACTOR in the Specifications.
4. This contract shall not exceed the amount of$250,000.
5. The term"Contract Documents"means and includes the following:
1) Agreement
2) Advertisement for Bids *
3) General Information *
1) Specifications *
5) Bid *
6) Bidder's Information Sheet *
*These items were attached to the original letting contract. The agreement only is
included for this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by
their duly authorized officials, this Agreement in two (2) copies, each of which shall be
deemed an original of the date first written above.
P. R. No. 18714
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OWNER CONTRACTOR
BY: BY:
John A. Comeaux, P. E. CMM Construction Co., Inc.
Interim City Manager Representative
Printed Name