HomeMy WebLinkAboutPR 18696: PROJECT 4 PHASE 1 SURFACE WATER TREATMENT PLANT, ALLCO, LLC MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux P.E., Interim City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operationsi\--
DATE: November 04, 2014
RE: Proposed Resolution No. 18696
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18696 authorizing
the execution of a contract for Project 4 Phase 1 Surface Water Treatment Plant
Improvements with ALLCO, L.L.C., of Beaumont, Texas, in the total amount of
$12,373,311.00.
BACKGROUND
This project is for the phase 1 expansion of the Water Plant and will include electrical
modifications, new distribution pumps, rehab of existing pumps/motors and a new
clearwell.
A mandatory pre-bid meeting was held on October 16, 2014, and the following bids
were received on October 29, 2014, with the lowest responsive bid submitted by
ALLCO, L.L.C.
Bidder Total Bid
ALLCO, L.L.C. $12,373,311.00
Beaumont, TX
BDS Constructors LLC
dba MK Constructors $13,079,920.00
Vidor, TX
BUDGET/FISCAL EFFECT
This project will be charged through City Account No. 429-1258-532.59-00, and Project
No. WSI008.
SUMMARY
I recommend that the City Council approve Proposed Resolution No.18696.
P. R. No. 18696
11/04/14 jt
Page 1
RESOLUTION NO.
A RESOLUTION AWARDING THE BID AND
AUTHORIZING THE EXECUTION OF A
CONTRACT FOR PROJECT 4 PHASE 1
SURFACE WATER TREATMENT PLANT WITH
ALLCO, L.L.C. OF BEAUMONT, TEXAS, NOT TO
EXCEED $12,373,311.00, ACCOUNT NO. 429-1258-
532.59-00,PROJECT NO. WSI008
WHEREAS, in order to meet increased demands for the sale of water for industrial
purposes, it is necessary for the City of Port Arthur to contract for the Phase 1 Surface Water
Treatment Plant Improvements; and,
WHEREAS, this will be the first of two projects that will expand to size of the Water
Plant from a 20 MGD facility to a 40 MGD facility; and,
WHEREAS,the Utility Operations Department, Arceneaux Wilson& Cole LLC, and the
Purchasing Division have solicited bids for this project; and,
WHEREAS, the competitive sealed bids have been evaluated by Arceneaux Wilson &
Cole LLC, the Utility Operations Department and Purchasing (as delineated in the
Recommendation& Bid Tabulation attached as Exhibit"A"); and,
WHEREAS, ALLCO, LLC. of Beaumont, Texas has submitted the lowest and most
responsive bid for this work; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is authorized to execute the attached contract (Exhibit `B")
with ALLCO, LLC. in the total amount of $12,373,311.00, which total amount includes the
base amount, supplemental items and alternate bid item A2 under the contract; and,
P. R. No. 18696
11/04/14 jt
Page 2 of 3
THAT said funding for this contract is being provided to the City pursuant to the terms
of Resolution No. 12-287; and,
THAT ALLCO, LLC., will not receive a Notice To Proceed on Project 4 Phase 1 Surface
Water Treatment Plant Improvements until funds in the amount of$12,373,311.00 are submitted
to the City; and,
THAT, such funds shall be used only to make payments as required under this contract;
and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Debris Prince
Mayor
P. R. No. 18696
11/04/14 jt
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
•
Sherri Bellard Valecia Tizeno 0
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
John A. Comeaux, P.E. awna Tubbs, CPPB
Interim City Manager Purchasing Manager
/I
John A. Tompl.'
Assistant Director of Utilities
APPROVED AS TO AVAILABILITY OF
FUNDS:
Deborah Ech— t ols
Director of Finance
Account No.: 429-1258-532.59-00
Project No.: WSI003
All Exhibits for Proposed Resolution No. 18969 are
available by request at the City Secretary's Office.