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HomeMy WebLinkAboutPR 18715: BUYBOARD CONTRACT NO. 470-14 WITH SOUTHERN TIRE MART P. R. 18715 11/10/14 aw PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO: John A. Comeaux, P. E.,Interim City Manager FROM: Allison Walker, P. W. Administrative Assistant DATE: December 4, 2014 SUBJECT: P.R. 18715 —Contract for Supply of Tires and Tubes COMMENTS RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 18715 approving a contract through BuyBoard Contract No. 470-14 with Southern Tire Mart of Beaumont, Texas, for the supply of tires and tubes. BACKGROUND: This is the annual contract for tires and tubes to maintain operations of the City fleet. These purchases will be based on the BuyBoard unit prices listed in price list under Contract No. 470- 14. BUDGETARY/FISCAL EFFECT: Purchases of these materials will be charged to various departmental accounts. EMPLOYEE/STAFF EFFECT: None. SUMMARY: It is recommended that the City Council approve Proposed Resolution No. 18715 approving a contract through Buyboard Contract No. 470-14 with Southern Tire Mart of Beaumont, Texas, for the supply of tires and tubes, in a not-to-exceed amount of$300,000. /aw P. R. 18715 11/10/14 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL SUPPLY CONTRACT FOR TIRES THROUGH BUYBOARD CONTRACT NO. 470-14 WITH SOUTHERN TIRE MART OF BEAUMONT, TEXAS, IN A NOT-TO-EXCEED AMOUNT OF $300,000.00; CHARGED TO VARIOUS DEPARTMENTAL ACCOUNTS. WHEREAS, Res. 02-341, entered the City into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program; and, WHEREAS, the regular purchase of tires and tubes throughout the year is necessary for the continued operations of the City fleet; and, WHEREAS, the awarding of a contract for the annual supplying of tires and tubes through BuyBoard Contract No. 470-14 to Southern Tire Mart of Beaumont, Texas, is recommended; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute on behalf of the City, a contract with the Southern Tire Mart of Beaumont, Texas, through BuyBoard Contract No. 470-14, for the purchase of tires and tubes, in substantially the same form as attached as Exhibit"A"; and, THAT,purchase of these materials will be charge to various departmental accounts; and, THAT,the annual amount of these purchases is not to exceed $300,000.00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City Council. P. R. 18715 11/10/14 aw READ,ADOPTED, AND APPROVED this the day of , A.D. 2014 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: • NOES: Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: A / ■ % Val Tizeno ' City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: John A. Comeaux, P. E. Deborah Echols, CPA Interim City Manager Director of Finance eci/ A) Sue Polka, P.E. Shawna Tubbs, CPPO Director of Public Works Purchasing Manager P. R. 18715 11/10/14 aw Exhibit "A" P. R. 18715 11/10/14 aw MATERIALS SUPPLY AGREEMENT Tires and Tubes THIS AGREEMENT, made this the day of , 2014, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY", and Southern Tire Mart, hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Agreement shall be for one (1) year from the date stated on the Notice to Proceed, unless sooner terminated under the provision hereof The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle within ten(10) days written notice. 2. The CONTRACTOR will perform the work as delineated in the Scope of Work and Specifications attached hereto. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary and in connection therewith, excepting those supplies specifically not required of CONTRACTOR in the Specifications and Scope of Work. 4. The CONTRACTOR agrees to supply the materials described in the specifications and contract documents at the unit prices shown in the BuyBoard price list under Contract No. 470-14, in an amount not to exceed $300,000.00. 5. The term"Contract Documents"means and includes the following: 1) Agreement 2) Advertisement for Bids 3) Addenda 4) General Information 5) Specifications 6) Price List under BuyBoard Contract No. 470-14 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. P. R. 18715 11/10/14 aw 7. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by their duly authorized officials, this Agreement in two copies, each of which shall be deemed an original of the date first written above. Signed on the day of , 201_ OWNER: CITY OF PORT ARTHUR BY: John A. Comeaux, P. E. Interim City Manager Signed on the day of , 201_ CONTRACTOR: SOUTHERN TIRE MART BY: Print Name: Title: