HomeMy WebLinkAboutPR 18753: F-250 PICKUP TRUCK UTILITY OPERATIONS, SILSBEE FORD MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux P.E., Interim City Manager
FROM: John A. Tomplait, Assistant Director of Utility Operations
DATE: November 24, 2014
RE: Proposed Resolution No. 18753
COMMENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18753 authorizing
the purchase of one F-250 Regular Cab Pickup Truck with a service body from Silsbee
Ford, of Silsbee, Texas through BUYBOARD, in the total amount of$26,164.55.
BACKGROUND
This truck will replace vehicle #1503, a 2003 Ford, used in the Wastewater Conveyance
division by a Plant Mechanic for lift station maintenance. Silsbee Ford is the
BUYBOARD vendor for this equipment, and their quote is attached to the proposed
resolution.
BUDGET/FISCAL EFFECT
Funds are available in the Equipment Replacement Fund account #625-1801-532.93-
05.
STAFFING/EMPLOYEE EFFECT
Purchase of this unit will allow continuity of required O&M tasks.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18753.
P. R. No. 18753
11/24/14
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A
F-250 PICKUP TRUCK WITH A SERVICE BODY FOR
THE UTILITY OPERATIONS DEPARTMENT FROM
SILSBEE FORD, OF SILSBEE, TEXAS, THROUGH
BUYBOARD, IN THE TOTAL AMOUNT NOT TO
EXCEED $26,164.55. FUNDS ARE AVAILABLE IN
EQUIPMENT REPLACEMENT FUND ACCOUNT NO.
625-1801-532.93-05.
WHEREAS, the Utility Operations Department routinely uses various trucks in the
construction, operation, and maintenance activities of the Wastewater Conveyance system
throughout the City; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, City staff has solicited a BUYBOARD quote for a F-250 Regular Cab
Pickup Truck with a service body,as delineated in our Purchasing Policy; and,
WHEREAS, Silsbee Ford, of Silsbee, Texas, through BUYBOARD, provided the quote
attached as EXHIBIT "A", which meets our specifications,NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes the purchase of a F-250 Regular Cab Pickup
Truck with a service body from Silsbee Ford, of Silsbee, Texas, through BUYBOARD, in the
total amount not-to- exceed$26,164.55; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
P. R. No. 18753
11/24/14
Page 2 of 2
AYES: Mayor •
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
I daiJ'
John A. Comeaux P.E. Deborah Echols
Interim City Manager Director of Finance
Account No. 625-1801-532.93-05
jja. 0
oh A. Tomp 7 ait Shawna Tubbs, CPPO, CPPB
Assis ant Director of Utilities Purchasing Manager
EXHIBIT A
(Silsbee Ford/BUYBOARD quote)
PRODUCT PRICING SUMMARY BUYBOARD CONTRACT #430-13
Vehicles and Heavy Duty Trucks
VENDOR--Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: JOHN TOMPLAIT Phone: 409-988-9377-CELL 409-895-3859-DIR.
Email: 409-983-8226 Email: gangelle.cowboyfleetc gmail.com
Product Description: 2015 FORD F-250 Date: November 18,2014
A. Bid Series: A.Base Price: $ 17,768.00
B. Published Options[Itemize each below'
Code Options Bid Price Code Options Bid Price
REG.CAB
F2A 2015 F2A $ 1,800.00
6.2L V8
SPARE TIRE&WHEEL $ 277.30
L56-80 RKI SERVICE BODY $ 5,858.00
AIR
AUTOMATIC
40/20/40 VINYL SEATS
AM/FM/RADIO
Total of B.Published Options: $ 7,935.30
C. Unpublished Options[Itemize each below,not to exceed 25%1 $_
Options Bid Price Options Bid Price
Total of C.Unpublished Options: $ -
D. Pre-delivery Inspection:
E. Texas State Inspection:
F. Manufacturer Destination/Delivery:
G. Floor Plan Interest(for in-stock and/or equipped vehicles):
H Lot Insurance(for in-stock and/or equipped vehicles):
I. Contract Price Adjustment: $ -
J. Additional Delivery Charge: 35 miles $ 61.25
K. Subtotal: $ 25,764.55
L. Quantity Ordered 1 x K= $ 25,764.55
M. Trade in: $ -
N. BUYBOARD Administrative Fee($400 per purchase order) $ 400.00
O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE $ 26,164.55