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Home My WebLink AboutPR 18761: CHANGE ORDER NO. 1, REPAIR OF THE 66" RCP STORM SEWER ON SHREVEPORT AVE. MEMORANDUM CITY OF PORT ARTHUR PUBLIC WORKS - ENGINEERING DIVISION TO: John A. Comeaux, P.E., Interim City Manager FROM: Susan Polka, P.E., Director of Public Works/City Engineer DATE: December 2, 2014 RE: Proposed Resolution No. 18761 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18761 that would authorize the City Manager to execute Change Order No. 1 to the contract with BDS Constructors, LLC, dba MK Constructors, for repair of the 66" RCP storm sewer on Shreveport Avenue, increasing the amount of the contract by $5,500.00. BACKGROUND By Resolution 14-395 dated September 2, 2014, the City Council awarded a contract to BDS Constructors, LLC, dba MK Constructors, of Vidor, Texas, in the amount of $167,419.00 for removing and replacing an existing 66" storm sewer pipe, constructing two junction boxes, water line replacement, and street reconstruction/resurfacing on Shreveport Avenue, between Procter Street and 5th Street. Change Order No. 1 to the contract is an increase of $5,500.00 for the unanticipated removal and replacement of an existing 8"water line, including concrete removal, backfill and surface replacement. BUDGET/FISCAL EFFECT There is currently sufficient funding for this project provided in Project No. GO-805, Account No. 301-1601-591.84-00, including the funding of $5,500.00 for Change Order No. 1. A budget adjustment will be necessary to establish Account No. 301-1601- 591.84-00 at $172,919.00. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18761 that would authorize the City Manager to execute Change Order No. 1 to the construction contract with BDS Constructors, LLC, dba MK Constructors, increasing the contract amount by $5,500.00. P.R. No. 18761 12/2/14 sjp RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND BDS CONSTRUCTORS, LLC, DBA MK CONSTRUCTORS, OF VIDOR, TEXAS, FOR THE REPAIR OF THE 66" RCP STORM SEWER ON SHREVEPORT AVENUE BETWEEN PROCTER STREET AND 5TH STREET, INCREASING THE CONTRACT AMOUNT BY $5,500.00 TO A NEW CONTACT AMOUNT OF $172,919.00. PROJECT NO. GO-805, ACCOUNT NO. 301-1601-591.84-00. WHEREAS, on September 2, 2014, per Resolution 14-395, the City Council awarded a contract for the repair of the 66" storm sewer on Shreveport Avenue between Procter Street and 5th Street; and, WHEREAS, during construction of the project, it was determined that an existing 8"water line had to be relocated; and, WHEREAS, BDS Constructors, LLC, dba MK Constructors, has submitted Change Order No. 1 for the project, and the Public Works Director/City Engineer and the Project Engineer recommend approval of Change Order No. 1 in the amount of $5,500.00, attached as Exhibit "A" to accomplish this additional work; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. No. 18761 12/2/14 sjp Page 2 of 3 THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 1 (attached as Exhibit "A") to the contract between the City of Port Arthur and BDS Constructors, LLC, dba MK Constructors, for the work described therein, increasing the total contract amount by $5,500.00; and, THAT, Change Order No. 1 increases the contract amount to a new total of $172,919.00; and, THAT, the Change Order No. 1 will be funded by Project No. GO-805, Account No. 301-1601-591.84-00, subject to a budget adjustment; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor P.R. No. 18761 12/2/14 sjp Page 3 of 3 ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizey./ City Secretary City Attorney APPROVED FOR ADMINISTRATION: CM1 (id John A. Comeaux, P.E. Shawna Tubbs, CPPO, CPPB Interim City Manager Purchasing Manager an Polka, .E. Director of Public Works/City Engineer APPROVED AS TO AVAILABILTIY OF FUNDS: AL,,./aLg, Deborah Echols, CPA Director of Finance Project No. GO-805 Account No. 301-1601-591.84-00 EXHIBIT "A" P.R. No. 18761 yr SOUTEX SURVEYORS£rENGINEERS CHANGE ORDER No. 1 DATE: November 19,2014 SOUTEX PROJECT NO. 13-0646 AGREEMENT DATE: September 2, 2014 NAME OF PROJECT: Repair of 66"Diameter Storm Sewer on Shreveport Avenue Between Procter Street and 5th Street,Port Arthur,Texas OWNER: CITY of PORT ARTHUR CONTRACTOR: BDS Constructors LLC dba MK Constructors The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following items to the Contract and Scope of Work: • Remove approximately 25'of old cast iron 8"water line in alley between Procter and 5th Streets west of Shreveport. • Make tie-in to existing 8" cast iron water line. • Install new fittings,valve with valve box and cover,restraints on all mechanical joints,install approximately 25'of new 8"PVC C-900 water line and make tie- in to the new 8"water line that is part of this project. Work includes concrete sawed, concrete removal,back fill and surface replacement. • This work is done under the direction of the City of Port Arthur water department. Total $5,500.00 1 of 2 1 CHANGE ORDER No. OUTEX SOUTEX PROJECT 19, 2014 ROJECT No. 13-0646 SURVEYORS&ENGINEERS CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $167,419.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $167,419.00 The CONTRACT PRICE due to this CHANGE ORDER will be(increased/decreased)by: $5,500.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be: $172,919.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 120 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 120 Calendar Days CURRENT DATE OF COMPLETION: March 2, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by: 0 Days The New DATE OF COMPLETION: March 2,2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY SO UTEX: ACCEPTED BY: e �atl�u��,_ "` SO SURVEY*RS& ENGIN E" DBS CONSTRUCTORS LLC DBA MK CONSTRUCTORS ACCEPTED BY: CITY of PORT ARTHUR 2 of 2