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HomeMy WebLinkAboutPR 18747: TWO (2) 1/2-TON REGULAR CAB PICKUP TRUCKS FOR UTILITY OPERATIONS, SILSBEE FORD MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: John A. Comeaux, P.E. Interim City Manager FROM: John A. Tomplait, Assistant Director of Utility Operations DATE: November 19, 2014 RE: Proposed Resolution No. 18747 COMMENTS RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18747 authorizing the purchase of two (2) 1/2-Ton Regular Cab Pickup Trucks from Silsbee Ford, of Silsbee, Texas through the City's competitive bid process, in the total amount not to exceed $34,800.00. BACKGROUND The trucks will replace vehicle #1341, and #1347, used by the Water Purification Lab Analyst, and the Wastewater Treatment Supervisor. Silsbee Ford is the lowest bidder for this equipment; the bid tabulation is attached to the proposed resolution. BUDGET/FISCAL EFFECT Funds are available in the Equipment Replacement Fund account #625-1801-532.93- 02, for $17,400.00 and 625-1801-532.93-06 for $17,400.00. STAFFING/EMPLOYEE EFFECT Purchase of this unit will allow continuity of required O&M tasks. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18747. P. R. No. 18747 11/19/14 jt RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) %2-TON REGULAR CAB PICKUP TRUCKS FOR THE UTILITY OPERATIONS DEPARTMENT FROM SILSBEE FORD, OF SILSBEE, TEXAS, IN THE TOTAL AMOUNT NOT TO EXCEED OF $34,800.00. FUNDS ARE AVAILABLE IN UTILITY OPERATIONS EQUIPMENT REPLACEMENT FUND ACCOUNT NOS. 625-1801- 532.93-02 AND 625-1801-532.93-06 WHEREAS, the Purchasing Division has solicited bids for of two (2) '/2-Ton Regular Cab Pickup trucks, as delineated in our Purchasing Policy, where vendors were solicited and four (4) quotes were received on November 3, 2014; and, WHEREAS, the Utility Operations Department routinely uses various trucks in the construction, operation, and maintenance activities of the Wastewater Conveyance and Water Distribution systems throughout the City; and, WHEREAS, Silsbee Ford, of Silsbee, Texas, is the lowest bidder, the bid tabulation is attached as EXHIBIT"A", which meets our specifications,NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council hereby authorizes the purchase of two (2) 1/2-Ton Regular Cab Pickup trucks from Silsbee Ford, of Silsbee, Texas, through City's competitive bid process, in the total amount not to exceed $34,800.00, as delineated in the bid attached as Exhibit`B"; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2014, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: P. R. No. 18747 11/19/14 jt Page 2 of 2 AYES: Mayor Councilmembers: NOES: Debris Prince Mayor ATTEST: APPROVED AS TO FORM: w Sherri Bellard alecia Tizeno City Secretary City Attorney APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: e°,4"„ John A. Comeaux, P.E. Deborah Echols Interim City Manager Director of Finance Account No.: 625-1801-532.93-02 625-1801-532.93-06 49.1A,fr-0,1 61410. 7,40/ John A. Tomplait Shawna Tubbs, CPPO, CPPB Assistant Director of Utilities Purchasing Manager EXHIBIT B (Silsbee Ford Bid) City of Port Arthur Texas Bid Tabulation Purchase of Truck for Utility Operations Date:November 3,2014 Larrscoran Management Grapevine DCJ,LLC JK Chevrolet Silsbee Ford Item# Description tv Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1. Truck 2 $20,400.00 540,300.00 $19.769.00 i S39,533.00 $21,474.59 $42,949.18 $17,400.00 $34.$00.00 2015 Ram Reg Cab Make Model 1500 Ram 1500 Reg Cab Silverado 2014 Ford F-150 Days to Deliver 60 65-80 3 30 Location Hillsboro.TX _ Grapevine,TX Nederland,TX Silsbee,TX : /� ',�� ;��✓, L /I— ,_ ,-J U%Ca" Clifton illiams,CP'PB Senior Purchasing Assistant Date Page 1of1 EXHIBIT B (Silsbee Ford Bid) CITY OF PORT ARTHUR QUOTE SHEET pr: t'r (Specifications are attached) �r �rtf�trr Date of Request: October 30,2014 Department Requesting Quote: Utility Operations Services Needed: Track for Utility Operatious Quote Due Date&Time: Monday,November 3,2014 by 4:00 P.M. Delivery: Quotes are to be faxed to(409) 983-8291. E-mailed to elif{on.williams(?;portaithurtx.gov Delivered to the Purchasing Div.,2"`floor,City Hall. Questions,Please contact: Clifton Williams,Sr. Purchasing Asst., Clifton.williams@portarthurtx.gov p ot, TOTAL BID S, /1 O� , MODEL3\O \--1)(Z 1-- t ✓() NUMBER OF DAYS TO DELIVER %go ( Li Company Name Signature Printecilamc' . Phone Address Fax )(, \S ,PLP `17USLi, ouJ�oy'T-���( �WI WI City,State,Zip F =, tail ...) d Clifton nos,CPPB,Senior Purchasing Asst Date Pane 1of10 CONFLICT OF INTEREST UESTIO IRE FO CI C F do ra PtItOr person Zen business with local gcreersament entity egeot cbs. es made to foe law by H.B. 1491,80 Legs R ir s l s,7 os This qesestionnaire is being im so-corium with Chapter 176,Local Go J =ng Colo by a peen rah has a business relationship p as dewed by Solon 176.001(1-a)with a local governmental entity and the person its requirements ander Secdon 176.00 (a). By l`V.°ti i ©isa Tina be fed with the=zeds 2dMluiszator of the local governmental entity not later than the 7th business day efor&se isle the pesson b=112ICZ M IZE of facts that require the statement to be fled.Set Secti on 176.006,Local Government Code. A.person commits an offer=li the person lowingly vsi©iates Section 176.006,Local Coverronese Coda.An offense under this eeotion is a C,.as• C misdemeanor. 1.?game of person who has a businese reiattenslip len least governmental entity. 2. E] Check this box if you ere_ -=;,:g nm update to a;reviously a;s. mfrs i�iou Ire. (.-J (The law aeguis s that you rile an updated completed questionnaire with the appropriate fling sualscAty not later than 7h business day air the date the oei;nay filed quesdonnaire beet roes incomplete or inaccurate.) 3.Name of a local government officer with who filer hes employment 5t Isueliness relateraso p. N of Offi This section(item 3 including subparts A,B,C,&D)must be completed for Bch officer veith whom the filer has an employment or other business relationship as defined by Section 176.001(1-a),Local Cover of Cede.Attach edelitiosmi des to this Farm CIQ as necessary. A. Is the local government officer named in this section receiving or likely to reoeive taxable income,other than investment income,from the filer of the questionnaire? ❑ Yes ❑ No •. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity'? ❑ Yes ❑ No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government Officer serves as an officer or director,or holds an ownership of 10 percent or more? 11 Yes No D. Describe each employment or business relationship with the local government officer named in this section. 4. Sirs:• :. "7".-do'.:business with the governmental end - Date Page 5 of 10 ON- OLLU N A.Mf AVrT CITY OF 'CRT ARTHUR § C; b STATE OF TEXAS § Ey the elpatire helm the signatory for the bidder card'-s that neither he nor the firm, corpora e:1, partnership or institution represented by the signatory or anyone act ng for The fis bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor mr uni ted directly or indirectly the bid made to any competitor or any other person engaged in the same line :«f business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion re,Y,t is to the development ={d submission of this bid proposal. ■ Signature: ..._),,, , - iii . . .4.- 1 i Printed Name: lt,. a' \, Company: j \4 V e-e Fe, krill) Date: l - -c_ k, SUBSCRIBED and sworn to before nee the undersigned authority by the 7•ut of, 76-e% on behalf of said bidder. _ . .��uaHE cw,aY Notary Pub'c in and for the I. ;� �' MY CQMMIS510N EXPlRE3 State of Texas ;..,Att.. JuSy 3,2416 My commission expires:7-3-r Page 3 of 10 i CONFLICT OF INTEREST QUESTIONNAIRE C.i 1 1 1z2r Vender rr other person doing business with local governmental eatlty o 1 ,t,; ;gore Y t Tiros changer r*aadee to the Inv by II.B.14P1, O'L'is.,Regular Session. 1 This que is being filed i accordance with Chapter 176,L 1 Government Code by a pt �n,�fho l�a hams rsl:uionsbip i as defined by Section 176.001(1-x)with a local governmental entity and the pin its relents under Station 176.006(a). By law this questionnaire must be filed with the records administrator of the local sown:cents'entity not later ty, z ttye ath btu day sites.the date the person hem=Ewan of facts that require the statement to he filed.See Sion 176.006,Local Goverment • Code. A person commits an offerer if the rArson:torowingly violates Section 176. ,Local Comment Code,An offense under this soon is a Class C misdemeanor. 1.€Nnn?e of panes who his a RD mess relalonahlp wi 1.heal gone enNii e.tdty. DCheck s� box if you ,:diote to a previously filed quetstio®cahrt. (The law requires that you file an upda,.--. esnpleted questionnaire with the appropriate filing authority not later than 7's business day after the date the sri ,n,;,lly i ed questionnaire become inc.+, 'tete or inaccurate.) 3.Name of a local government cf icer w1!.i.:whom filer has employment or bus,„•,: 1.viade,N=;,,p• Name of Officer This section(item 3 including subparts A,B,C,&D)must be completed for each officer with whom the filer has an employment or other business relationship es defined by Section 176.001(l4),Local Government Code.Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable aname,other than investment income,from the filer of questionnaire? 0 Yes No B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes U No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government Officer serves as an offi or director,or holds an ownership of 10 percent or more? 17 Yes No D. Describe each employment or bi'cinPC¢relationship with the local government officer named in this section. 4. ; Ce. Nob. • 1 Si.•. of.• ..n do',,:business with the ;overnm•r tel enti 1 Date Page 5 of 10 { CITY OF PORT ARTHUR,TEXAS ,y;7):7,,,,i,j'!:i.,...c.:".._', ..... 4.1 O icbcr 30,2M4 Bid Proposal For:Truck for Utility Operations The following clarifications,amendments,deletions,additions,revision and/or modifications arc made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF TEED BID. Addendum as foIlows: 1. Delete#12 on Page 2 stating Delivery must be 30 days or less If you have any questions,please contact the Purchasing Division al 409-98341150. NOTE; ALL PAGES OF ADDENDA MUST EE SIGNED AND SU NUTTED WITH YOUR BID DOCUMENTS. / i /` l jl„ J// i' Shaw'a Tub;s,CPPO,CPPB / Purchasing Manager ilk _ , C ,,'Ili. . )\, \ - -- - 1L--c Signature of Proposer Date •