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Home My WebLink AboutPOST 12.09.14 REGULAR MEETING Post Agenda Report City Council Meeting City Hall Council Chamber City Of Port Arthur December 9, 2014 5:30 PM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tern Freeman Councilmember Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Mosely Councilmember Lewis, Jr. Councilmember Williamson Councilmember Frank Interim City Manager Comeaux, P.E. City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee II. PROCLAMATIONS & MINUTES Proclamations Minutes December 1, 2014 Joint Pleasure Island Advisory Board Special Meeting -APPROVED AGENDA December 9, 2014 III. ITEMS REQUIRING INDIVIDUAL ACTION (1) P.O. No. 6428 - An Ordinance Of The City Of Port Arthur, Texas Annexing Certain Territory To The City, Including Land Owned By Premcor Refining Group, Inc. (D/B/A Valero Port Arthur Refinery); Making Certain Findings And Provisions Related Thereto, Adopting A Service Plan And Providing For An Effective Date. Motion: RW Second: DF Voting Yes: 8 Voting No: 0 W/O: WL ADOPTED Ordinance No. 14-50 IV. PETITIONS & COMMUNICATIONS A. Speakers (1) Christopher Brown Regarding Spring Fling Event Being Held At Pleasure Island Marina May 22 — May 25, 2015 B. Presentations (1) Interim City Manager John Comeaux: An Update On The Status Of The Workshop Schedule Regarding A Forensic Audit And Processes And Procedures For Industry Communication With The City Of Port Arthur (Requested By Councilmember Mosley) C. Employee Recognition — None D. Correspondence — None V. PUBLIC HEARING — 6:00 P.M. — None 2 AGENDA December 9, 2014 VI. UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: (1) P.R. No. 18703 — A Resolution Amending Resolution No. 14-326 By Changing The Contract Amount From $476,717.95 To $482,767.95, For A Contract Between The City Of Port Arthur Section 4A Economic Development Corporation And Excavators & Constructors, Ltd. For Water, Sanitary Sewer, Paving And Drainage Facilities To Serve Proposed "Kaprina Frank Drive" In The Spur 93 Business Park Motion:MA Second: RW Voting Yes: 8 Voting No: 0 W/O: KF ADOPTED Resolution No. 14-615 (2) P.R. No. 18740 — A Resolution Approving Change Order No. 1 To The Contract Between The City Of Port Arthur Section 4A Economic Development Corporation And Excavators & Constructors, Ltd, For The Water, Sanitary Sewer, Paving, Drainage Facilities And Site Grading To Serve Proposed "Kaprina Frank Drive" In The Spur 93 Business Park Motion: TH Second: MA Voting Yes:8 Voting No: 0 W/O: KF ADOPTED Resolution No. 14-616 3 AGENDA December 9, 2014 VII. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Motion: MA Second: DF Voting Yes: 9 Voting No: 0 W/O: ADOPTED A. Expense Reports Mayor Deloris Prince: Use of Personal Auto For City Business SETRPC Meeting November 19, 2014 Beaumont, TX $27.39 Mayor Pro Tern Derrick Freeman: Attended National League Of Cities Annual Conference November 19-23, 2014 Austin, TX $1,843.04 Councilmember Tiffany Hamilton: Registration For National League Of Cities Annual Conference November, 2014 Austin, TX $435.00 Motion: RW Second: MA Voting Yes: 7 Voting No: WL, SM W/O: ADOPTED 4 AGENDA December 9, 2014 VII. CONSENT AGENDA— CONTINUED A. Resolutions (1) P.R. No. 18679 — A Resolution For The Adoption Of The Revised Paratransit Manual As Mandated By The Federal Transit Administration (FTA) In Accordance With The Rules And Regulations Governing The Americans With Disabilities Act (ADA) And The U.S. Department Of Transportation (DOT) Resolution No. 14-617 (2) P.R. No. 18715 — A Resolution Authorizing The Execution Of An Annual Supply Contract For Tires, Through Buyboard Contract No. 470-14, With Southern Tire Mart Of Beaumont, Texas, In A Not-To- Exceed Amount Of $300,000.00; Charged To Various Departmental Accounts Resolution No. 14-618 (3) P.R. No. 18747 — A Resolution Authorizing The Purchase Of Two (2) 1/2 - Ton Regular Cab Pickup Trucks For The Utility Operations Department From Silsbee Ford, Of Silsbee, Texas, In The Total Amount Not To Exceed $34,800.00. Funds Are Available In Utility Operations Equipment Replacement Fund Account Nos. 625-1801- 532.93-02 And 625-1801-532.93-06 Resolution No. 14-619 (4) P. R. No. 18748 - A Resolution Authorizing A Non-Exclusive Contract With DRD Pat Hotel, LTD D/B/A Holiday Inn — Park Central, As To Provide Services, Supplies, Accommodations, Or Conference Rooms In The Case Of An Emergency Or Disaster With The Term Of The Agreement From January 1, 2015 To December 31, 2017 Resolution No. 14-620 5 AGENDA December 9, 2014 VII. CONSENT AGENDA— CONTINUED (5) P. R. No. 18749 - A Resolution Authorizing A Non-Exclusive Contract With The American Legion Post 7 As To Provide The Use Of Their Facility At 3750 Memorial In The Case Of An Emergency Or Disaster With The Term Of The Agreement From January 1, 2015 To December 31, 2017 Resolution No. 14-621 (6) P. R. No. 18750 - A Resolution Authorizing A Non-Exclusive Contract With Market Basket As To Provide Groceries And Goods In The Case Of An Emergency Or Disaster With The Term Of The Agreement From January 1, 2015 To December 31, 2017 Resolution No. 14-622 (7) P. R. No. 18751 - A Resolution Authorizing A Non-Exclusive Contract With Derrick Oil Company As To Provide Services, Fuel, Lubricants, Tanks, Trucks, Goods, And Equipment At 947 Procter, And 1349 Austin Avenue, In The Case Of An Emergency Or Disaster With The Term Of The Agreement From January 1, 2015 To December 31, 2017 Resolution No. 14-623 (8) P. R. No. 18752 - A Resolution Authorizing A Non-Exclusive Contract With Sprint Waste Services, LP, As To Provide Roll-Off Boxes For Garbage, Drinking Water, And Portable Toilets In The Case Of An Emergency Or Disaster With The Term Of The Agreement From January 1, 2015 To December 31, 2017 Resolution No. 14-624 6 AGENDA December 9, 2014 VII. CONSENT AGENDA — CONTINUED (9) P.R. No. 18753 — A Resolution Authorizing The Purchase Of A F-250 Pickup Truck With A Service Body For The Utility Operations Department From Silsbee Ford, Of Silsbee, Texas, Through Buyboard, In The Total Amount Not To Exceed $26,164.55. Funds Are Available In Equipment Replacement Fund Account No. 625- 1801-532.93-05 Resolution No. 14-625 (10) P.R. No. 18754 - A Resolution Calling For A Public Hearing To Consider The Federal Transit Administration's Proposed Award For Operations, Planning, And Capital Projects For Fiscal Year 2014- 2015 For Port Arthur Transit (PAT) Resolution No. 14-626 (11) P.R. No. 18756 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And APAC-Texas, Inc., Of Beaumont, Texas, And GLO, For The 10th Street Paving Improvements, Increasing The Contract Amount By $4,876.00, To A New Contract Amount Of $691,007.50. Project No. 12110T, GLO Round 2.1 Account No. 144-1201-532.59- 00 Resolution No. 14-627 (12) P.R. No. 18760 — A Resolution Accepting A Meter Pump Station Easement From Jefferson County, Texas, For The Construction, Installation, Laying, And Maintaining Of Water Utilities On Their Property At Walter Umphrey State Park, Mesquite Point, Port Arthur, Texas Resolution No. 14-628 AGENDA December 9, 2014 VII. CONSENT AGENDA — CONTINUED (13) P.R. No. 18761 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract Between The City Of Port Arthur And BDS Constructors, LLC, DBA MK Constructors, Of Vidor, Texas, For The Repair Of The 66" RCP Storm Sewer On Shreveport Avenue Between Procter Street And 5th Street, Increasing The Contract Amount By $5,500.00, To A New Contact Amount Of $172,919.00. Project No. GO-805, Account No. 301- 1601-591.84-00. Resolution No. 14-629 (14) P.R. No. 18763 — A Resolution Authorizing The City Manager To Extend The Lease Between The City Of Port Arthur And The Port Arthur Yacht Club Until March 31, 2015 Resolution No. 14-630 (15) P.R. No. 18764 — A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And Arceneaux Wilson & Cole, LLC, Of Port Arthur, Texas, For The Construction Phase Services Of An Elevated Storage Tank And Metering Station Resolution No. 14-631 (16) P.R. No. 18767 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Modify The Current Lease Of A Xerox Workcentre Multifunction Printer Through Texas Cooperative Purchasing Network (TCPN) For The Remaining 26 Months At An Additional Cost Of $26.16 Per Month Resolution No. 14-632 / 8 AGENDA December 9, 2014 VII. CONSENT AGENDA— CONTINUED (17) P.R. No. 18770 — A Resolution Authorizing A Contract With CDW Government (CDW-G), For The Lease Of Seventy-Five (75) Laptop Computers For Patrol Vehicles Through Texas Cooperative Purchasing Network (TCPN) State Contract In The Annual Amount Of $74,274.18 Per Year, Or Monthly Payments Of $6,320.11 For 48 Months. Funding Is Available In Account No. 001-1101-521.54-00 Motion: MA Second:TH Voting Yes: 9 Voting No: 0 W/O: ADOPTED Resolution No. 14-633 VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions (1) P.R. No. 18759 — A Resolution Appointing Alternate Members And A Regular Member To The Construction Board Of Adjustments And Appeals Motion: MA Second: DF Voting Yes: 9 Voting No: 0 W/O: ADOPTED Resolution No. 14-634 B. Ordinances (1) P. 0. No. 6427 - An Ordinance Of The City Of Port Arthur, Texas Suspending The Rates Proposed By Texas Gas Service Company's Gas Reliability Infrastructure Program ("GRIP") Filing Made With The City On November 20, 2014; Finding That The Meeting Complies With The Open Meetings Act; Making Other Findings And Provisions Related To The Subject, And Declaring An Effective Date Motion: MA Second: DF Voting Yes: 9 Voting No: 0 W/O: ADOPTED Ordinance No. 14-51 9 AGENDA December 9, 2014 VII. VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (2) P.O. 6429 — An Ordinance Approving A Collective Bargaining Agreement Between The City Of Port Arthur And The International Association Of Fire Fighters Local 397. Proposed Funding Available In Fire Department Budget Account No. 001-1121-522.11-00 Motion: RW Second: MA Voting Yes: 6 Voting No: WL, SM, RS W/0. ADOPTED Ordinance No. 14-52 IX. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On December 10, 2014. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** 10