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HomeMy WebLinkAboutPR 18786: CONTRACT WITH MITCHELL FONTENOTE, CPA City of Port Arthur Memorandum To: John A. Comeaux, P.E., Interim City Manager From: Deborah Echols, Director of Finance Date: December 18, 2014 Re: PR 18786 I recommend that the City Council adopt Proposed Resolution 18786 which authorizes a contract between the City of Port Arthur and Mitchell Fontenote for the provision of Accounting services for the Finance Department account no. 001-1032-515.54-00, and an increase in the existing blanket purchase order in the amount of$10,000.00. P.R. 18786 12/17/14 de RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND MITCHELL FONTENOTE, CPA, FOR THE PROVISION OF ACCOUNTING SERVICES FOR THE FINANCE DEPARTMENT IN AN AMOUNT NOT TO EXCEED $35,000.00, AND INCREASING THE BLANKET PURCHASE ORDER FOR THE EXISTING CONTRACT BY $10,000.00. FUNDING AVAILABLE IN FINANCE ACCOUNT NO. 001-1032-515.54-00. WHEREAS, pursuant to Resolution 14-048, the City entered into an agreement with Mitchell T. Fontenote, (consultant) CPA to render professional accounting assistance; and WHEREAS,the City of Port Arthur Accounting Division lost both professional accountants,the Comptroller and the Accountant, in June 2014, thereby causing additional work to be performed by the consultant; and WHEREAS, it is necessary to increase the blanket purchase order for the existing contract to include additional work performed by the consultant in the amount of$10,000.00; and WHEREAS, Mr. Fontenote's contract expires on February 3, 2015, and the City of Port Arthur Accounting Division is still in need of professional assistance at this time; and WHEREAS,the Finance Department wishes to contract with Mitchell Fontenote, CPA, who has agreed to provide professional services at a rate of$150.00 per hour. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the City Council hereby authorizes the existing Blanket Purchase Order to be increased by $10,000.00 for the additional work performed by the consultant. Section 2. That the City Manager is hereby authorized to execute a contract between the City of Port Arthur and Mitchell Fontenote, CPA, in substantially the same form as attached hereto as Exhibit"A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of December, 2014, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: f/� r Val Tizeno, City A a rney APPROVED FOR ADMINISTRATION: John A. Comeaux, P.E. Interim City Manager APPROVED AS TO AVAILABILITY OF FUNDS: A� eborah Echols, Director of Finance A/. JL. OL . Shawna Tubbs, Purchasing Manager EXHIBIT "A" AGREEMENT FOR INDEPENDENT PROFESSIONAL SERVICES This agreement is made between the City of Port Arthur, Texas hereinafter referred to as "City" and Mitchell Fontenote, CPA, a person licensed to practice as a Certified Public Accountant. I. TERM OF AGREEMENT This Agreement shall be for a one year period from the date stated in the notice to proceed. Thereafter,this Agreement shall be renewable at the discretion of the parties. II. PROFESSIONAL SERVICES Mr. Mitchell Fontenote, CPA, will be considered an independent contractor for the City of Port Arthur and shall provide accounting services for the City's Finance Department. Such services shall be at the standard of care/knowledge expected of accountants in Texas. III. COMPENSATION Mr. Mitchell Fontenote, CPA shall be paid One Hundred Fifty Dollars ($150)per hour for accounting services actually rendered. The hours of work shall be mutually agreed upon by the Finance Director of the City of Port Arthur and Mr. Mitchell Fontenote, CPA. IV. LICENSURE Mr. Mitchell Fontenote, CPA shall maintain and provide proof of license with the State Board of Public Accountants. Failure to maintain licensure will immediately render this contract null and void. V. BENEFITS All benefits result from this contract are delineated herein, and no other benefits promise by any City office shall be binding on the City. VI. TERMINATION This Agreement can be terminated with fourteen(14) days prior written notice by either party. SIGNED AND AGREED TO on the _ day of January, 2015. CONTRACTOR NOTARY Mitchell Fontenote, CPA SIGNED AND AGREED TO on the day of January, 2015. CITY OF PORT ARTHUR John A. Comeaux, P.E. Interim City Manager NOTARY