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Home My WebLink AboutPR 18782: ALLCO, L.L.C., FOR HWY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE MEMORANDUM CITY OF PORT ARTHUR Utility Operations Department TO: John A. Comeaux, P.E., Interim City Manager FROM: Jimmie Johnson, PhD., Director of Utility Ope ins DATE: December 16, 2014 RE: Proposed Resolution No. 18782 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18782 authorizing the City Manager to execute Change Order No. 6 to the contract with ALLCO, L.L.C., of Beaumont, Texas, for construction of the Highway 87 Water Transmission Line project from Keith Lake to the Sabine Pass standpipe, this Change Order is for a time extension of eleven (11) days due to weather delays and a contact increase of $79, 675.00. This change order is for the extension of three directional drills due to soil conditions in the working area. The extension of these drills will remove open cut installation that is not feasible due to the intrusion of water in the working area during tidal influxes. BACKGROUND On October 29, 2013, City Council approved the award of a contract in the amount of $3,373,385.00 to ALLCO, L.L.C. for the construction of the Highway 87 Water Transmission Line from the cut at Keith Lake to the new standpipe in Sabine Pass. BUDGET/FISCAL EFFECT Pursuant to Resolution No. 12-597, funding for this project is through City Account No. 429-1258-532.59-00, Project No. WSI002. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18782 authorizing the City Manager to execute Change Order No. 6 for a time extension of 11 days due to weather delays and a contract increase of $79,675.00, to the Highway 87 Water Transmission project contract with ALLCO, L.L.C. P.R. No. 18782 11/19/14 jj RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 6 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C., OF BEAUMONT, TEXAS, FOR THE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE, IN AN AMOUNT NOT TO EXCEED $79,675.00, INCREASING THE CONTRACT AMOUNT TO $3,597,522.89 AND CONTRACT TIME BY 11 DAYS, TO A NEW CONTRACT TIME OF 305 DAYS, PROJECT NO. WSI002, ACCOUNT NO. 429-1258-532.59-00. WHEREAS, per Resolution No. 13-492 dated October 29, 2013, the City Council awarded a contract for the construction of the Highway 87 Water Transmission Line for Keith Lake to the Sabine Pass Standpipe to ALLCO, L.L.C., in the amount of$3,373,385.00; and, WHEREAS, per Resolution No. 14-224, Change Order No. 1 authorized the increase in pipe material costs from October 29, 2013, and the increased cost to purchase the pipe material for the project in the amount of$144,462.89 to a new contract total of$3,517,847.89; and, WHEREAS, per Resolution No. 14-388, Change Order No. 2 authorized a time extension of 4 days due to weather delays to a new contract time of 274 days; and WHEREAS, per Resolution No. 14-450, Change Order No. 3 authorized a time extension of six (6) days due to weather delays to a new contract time of 280 days; and WHEREAS,per Resolution No. 14-555, Change Order No. 4 authorized a time extension of seven(7) days due to weather delays to a new contract time of 287 days; and WHEREAS, per Resolution No. 14-608, Change Order No. 5 authorized a time extension of seven (7) days due to weather delays to a new contract time of 294 days; and P.R. No. 18782 12/16/14 jj Page 2 of 3 WHEREAS, Allco, LLC of Beaumont, Texas has requested a time extension of eleven (11) days due to weather delays to a new contract time of 305 days and a contract price increase of $79, 675.00 due to the extension of three directional drills due to soil conditions in the working area. The extension of these drills will remove open cut installation that is not feasible due to the intrusion of water in the working area during tidal influxes. WHEREAS, the project engineer, Arceneaux Wilson & Cole LLC, recommends proposed Change Order No. 6 for a time extension of eleven (11) days and a contract price increase of $79, 675.00, attached as Exhibit"A",to accomplish this work. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 6 (attached as Exhibit "A") to the contract between the City of Port Arthur and ALLCO, L.L.C. of Beaumont, Texas, for the work described therein, increasing the total contract time by eleven(11)days; and, THAT, Change Order No. 6 increases the contract time to 305 days with a new completion date of April 2, 2015; and, THAT, Change Order No. 6 will require additional funding of$79,675.00 by the Project No. WSI002, City Account No. 429-1258-532.59-00; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2014 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: P.R. No. 18782 12-16-14 Page 3 of 3 AYES: Mayor: Councilmembers: NOES: Debris Prince Mayor ATTEST: APPROVED AS TO FORM: Y� Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: i a,t,14t C1 -„..J John A. Comeaux, P.E. Shawna Tubbs, CPPO, CPPB Inte '2ianager Purchasing Manager Jimmie Johnson, PhD Director of Utilities APP' I VED AS TO AVAILABILITY OF FUNDS: i / / - y Deborah Echols Director of Finance Account No. 429-1258-532.59-00 Project No. WSI002 Exhibit "A" (AW&C Change Order No. 6) ARCENEAUX WILSON & COLE LL ; Ar“ncaux Wilson & Cole .. AWCEngineering • Surveying • Planning December 11 , 2014 Mr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: PROPOSAL FOR CHANGE ORDER NO 6 STATE HIGHWAY 87 WATER SYSTEM IMPROVEMENTS FROM KEITH LAKE TO SABINE PASS STANDPIPE Job No. CPA-705 Dear Mr. Johnson: Attached is Change Order No. 6 for the State Highway 87 Water System Improvements from Keith Lake to Sabine Pass Standpipe. This change order is for the extension of three directional drills due to soil conditions in the working area. The extension of these drills will remove open cut installation that is not feasible due to the intrusion of water in the working area during tidal influxes. This change order is also for time extension of 11 days due to weather delays. I recommend that the City of Port Arthur authorize this change to the contract. The total cost for this change order will increase the contract amount $79,675.00. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 6 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, ARCENEAUX WILSON & COLE LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 eestan Cole, PE Vice President 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Phone: 409/724-7888 Fax: 409/724-1447 Arc¢neau: WUson 8 Col¢--- Ingincenng I'tartnir{k CHANGE ORDER No. 6 DATE: December 9, 2014 JOB NO. CPA-705 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: State Highway 87 Water System Improvements OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Increase 420 L.F., 20-Inch, DR-11 HDPE (Bid Item No. 4/$178.00 L.F.) [+] $ 74,760.00 b. Increase in Cost of 30-Inch, DR-11 HDPE ($27.00 L.F.) [+] $ 11,340.00 c. Decrease in Cost Fire Hydrant Assembly ($1,285.00 L.F.) [-I $ 6,425.00 d. Extend contract time by 11 days TOTAL $ 79,675.00 CHANGE ORDER NO. 6 December 9, 2014 Job No CPA-705 AWC CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,373,385.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER:S): 3,517,847.89 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $79,675.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,597,522.89 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 24 Calendar Days CURRENT DATE OF COMPLETION: March 22, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 11 Days The New DATE OF COMPLETION: April 2, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: AR ENEAU WILSON & COLE LLC [C TRACTOR,OFFICE OR OWNE ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 CHANGE ORDER NO. 6 December 9, 2014 Job No. CPA-705 AWC CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,373,385.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): 3,517,847.89 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $79,675.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,597,522.89 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 24 Calendar Days CURRENT DATE OF COMPLETION: March 22, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 11 Days New DATE OF COMPLETION: Aril 2 2015 The Ne O CO O p , No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 • CHANGE ORDER NO. 6 December 9, 2014 Job No. CPA-705 AWC CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,373,385.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER'S): 3,517,847.89 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $79,675.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be S3,597,522.89 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 24 Calendar Days CURRENT DATE OF COMPLETION: March 22, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 11 Days The New DATE OF COMPLETION: April 2, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: _ _ mo. RCENEAUX WILSON & COLE LLC [CI TRACTOR,OFFICER OR OWN '] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 CHANGE ORDER NO. 6 December 9, 2014 Job No. CPA-705 AWC CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,373,385.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER.;S): 3,517,847.89 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $79,675.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $3,597,522.89 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 24 Calendar Days CURRENT DATE OF COMPLETION: March 22, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 11 Days The New DATE OF COMPLETION: April 2, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [C NTRACTOR,OFFICER OR OWNEfj: ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 (04(/(04- REQUEST FOR EXTENSION OF TEVIE DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR DATE: Dee• 3 , 20 Z,b/SG MONTH OF: /41/6//1 064-- , 20 /li' CITY of PORT ARTHUR, TEXAS PUBLIC WORKS DEPARTMENT P.O. BOX 1089 CITY of PORT ARTHUR,TEXAS 77641-1089 ATTENTION: Ross Blackketter, P.E., Public Works Director Gentlemen: We request extension of completion time on our Contract due to the days of work lost as specified(list dates actually lost: do not include days not normally worked such as Saturdays, Sundays, or holidays): Dates Lost: i//G ,/ 7 /03 /1/1 6/ l n Iv/ '/ j '/f 2-s Days Lost( 0 ), 5 x 7 + 1/ Calendar Days Requested Reasons for Request: Contractor /4we--o By: g, Approved for extension of calendar days. Disapproved. Date: , 20 CITY OF CITY OF PORT ARTHUR, TEXAS BY: City Manager Distribution by City Original: Public Works Department xc: Engineer Contractor CPA Federally Funded I