HomeMy WebLinkAboutPR 18784: AMENDMENT TO RESOLUTION NO. 14-500 EMERGENCY EXPENDITURE, REMOVAL OF VEGETATION FROM, MONTROSE RETENTION POND BY MCILVAIN ENTERPRISES P. R. 18784
12/17/14 ow
PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: John A. Comeaux, P. E., Interim City Manager
FROM: Allison Walker, P. W. Administrative Assistant
DATE: December 18, 2014
SUBJECT: P.R. 18784
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 18784 authorizing an
amendment to Resolution No. 14-500 for the emergency expenditure for the removal of
vegetation from the Montrose Retention Pond to Mcllvain Enterprises, Inc., of Winnie, Texas,
increasing the payment by $16,205, to a new total of$70,490.
BACKGROUND:
Due to the high amount of flooding from the rain event that occurred on July 18, 2014, it was
determined that the vegetation in the retention pond and the ditches along 50th and 53`d Streets
should be removed to prevent this from occurring in the future. The City Manager previously
approved proceeding for this emergency expenditure. This amendment is necessary due to an
additional invoice presented by Mcllvain Enterprises, Inc. in the amount of$16,205 for services
provided from September 22, 2014 through September 26, 2014.
BUDGETARY/FISCAL EFFECT:
Funds are available in the Capital Improvement Project Account No. 301-1601-591.84-00,
Project No. GO-805.
EMPLOYEE/STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 18784 authorizing an
amendment to Resolution No. 14-500 for the emergency expenditure for the removal of
vegetation from the Montrose Retention Pond to McIlvain Enterprises, Inc. of Winnie, Texas,
increasing the payment by $16,205, to a new total of$70,490.
/aw
P. R. 18784
12/17/14 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN AMENDMENT TO RESOLUTION
NO. 14-500 FOR THE EMERGENCY EXPENDITURE FOR THE
REMOVAL OF VEGETATION FROM THE MONTROSE RETENTION
POND FROM MCILVAIN ENTERPRISES, INC. OF WINNIE, TEXAS,
INCREASING THE PAYMENT BY $16,205.00 TO A NEW TOTAL OF
$70,490.00. FUNDING AVAILABLE IN PUBLIC WORK'S CAPITAL
IMPROVEMENT ACCOUNT NO. 301-1601-591.84-00, PROJECT NO. GO-
805.
WHEREAS, per Resolution No. 14-500, the City Council authorized the emergency
expenditure for the removal of vegetation from the Montrose Retention Pond from Mcllvain
Enterprises, Inc., in the not-to-exceed amount of$54,285.00 (Invoices 3721 and 3728); and,
WHEREAS, an amendment in the amount of$16,205.00 is necessary due to an invoice
not originally included for the services provided by Mcllvain Enterprises, Inc., as delineated in
Invoice No. 3725 attached hereto as Exhibit"A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Council authorizes amending Resolution No. 14-500 to include the
payment of the final invoice (Invoice No. 3725 attached as Exhibit "A") in the amount of
$16,205.00 to Mcllvain Enterprises for services provided in order to remove excessive
vegetation from the Montrose Retention Pond.
THAT, payment is authorized for Invoice No. 3725 (final invoice) in the amount of
$16,205.00, attached hereto as Exhibit"A"; and,
THAT, funding for this expenditure is available in the Capital Improvement Projects
Account No. 301-1601-591.84-00, Project No. GO-805; and,
P. R. 18784
12/17/14 ow
THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City
Council.
READ, ADOPTED, AND APPROVED this the day of December, A.D. 2014 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Vaj A
Val Tizeno ,
City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OFA UNDS:
John A. Comeaux, P. E. Deborah Echols, CPA
Interim City Manager Director of Finance
P. R. 18784
12/17/14 aw
244-a,
Sue Polka, P.E. Shawna Tubbs, PPO
Director of Public Works Purchasing Manager
EXHIBIT "A"
(gaq4S
Page: 1
McuLvain Enterprises Inc Invoice
PO Box Texas 77665 Number:3725
409 296 4531
Date: October 01, 2014
Bill To: Ship To: •
City Of Port Arthur City Of Port Arthur
444 4th St. /PO Box 1089 Port Arthur, TX 77641
Port Arthur, TX 77641
P.O. Number Terms Ship Via
186557 Net 30 MEI
Date Description Quantity Price Tax 1 Tax 2 Amount
— 09/22/2014 Long Reach Marsh Excavator Per Day 0.50 3,250.00 1,625.00
---'09/22/2014 Operator 4.50 40.00 180.00
09/23/2014 Long Reach Marsh Excavator Per Day 1.00 3,250.00 3,250.00
09/23/2014 Operator 10.00 40.00 400.00
09/24/4014 Long Reach Marsh Excavator Per Day 1.00 3,250.00 3,250.00
09/24/2014 Operator 9.00 40.00 360.00
09/25/2014 Long Reach Marsh Excavator Per Day 1.00 3,250.00 3,250.00
09/25/2014 Operator 8.00 40.00 320.00
09/26/2014 Long Reach Marsh Excavator Per Day 1.00 3,250.00 3,250.00
09/26/2014 Operator 8.00 40.00 320.00
l /06/ - � �- X11- t
CITY OF PORT ARTHUR
PUBLIC WORKS DEPT.
NOV - 42014
RECEIVED
OPERATION CENTER
0 -30 days 31 -60 days 61 -90 days > 90 days Total
$0.00 $16,205.00 $0.00 $0.00 $16,205.00