HomeMy WebLinkAboutPR 18783: ALLCO, L.L.C., FOR THE 24" WATERLINE FORM 19TH STREET TO SABINE NECHES CANAL MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux P.E., City Manager
Mana 9
FROM: Jimmie Johnson, Director of Utility Operatio s/c
DATE: December 16, 2014
RE: Proposed Resolution No. 18783
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18783 authorizing
the execution of Change Order No. 8 for the 24" Waterline from 19th Street to the
Sabine Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas. This change
order is for additional HDPE footage is needed to clear existing underground structure
that was unknown. Also, included in this change order is a time extension of four (4)
days due to weather delays. This change order is in the amount of $53,614.40.
BACKGROUND
This project will extend a 24" water transmission main from the old Water Purification
Plant to W. 7th Street and SH 82.
BUDGET/FISCAL EFFECT
Pursuant to Resolution No. 12-597, funding for this project will be charged through a
City Account No. 429-1258-532.59-00, Project No. WS1003.
SUMMARY
I recommend that the City Council approve Proposed Resolution No.18783.
P. R. No. 18783
12/16/14j j
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 8 BETWEEN THE
CITY OF PORT ARTHUR AND ALLCO, L.L.C.; FOR
THE 24" WATERLINE FROM 19TH STREET TO THE
SABINE NECHES CANAL, IN AN AMOUNT NOT-TO-
EXCEED $53,614.40, INCREASING THE CONTRACT
AMOUNT TO $3,446,001.40, AND A TIME EXTENSION
OF FOUR (4) DAYS, INCREASING THE CONTRACT
TIME TO 399 DAYS. UTILITY OPERATIONS
ACCOUNT NO. 429-1258-532.59-00, PROJECT NO.
WSI003.
WHEREAS, per Resolution No. 13-503, the City entered into a contract for the
installation of a Waterline from 19th Street to the Sabine Neches Canal, in the amount of
$3,114,960.00,with a contract term of 365 calendar days; and
WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional
$40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur
that was not included in the original contract, bringing the contract price for the project to
$3,155,446.00 accepted by Allco; and
WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of
$21,980.00 for the use of 24" Certa-Loc restrained joint C900 PVC pipe in lieu of the 24"
cement lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of
$3,133,466, and a time extension of six (6) days due to inclement weather bring the date of
completion to January 25, 2015; and
WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional
$12,072.00 for the relocation of an existing 6"waterline that was discovered during construction
on Charleston Ave, the re-route of the 24" waterline to miss an existing storm sewer, and one
foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line
during the 18th Street construction project to a new contract total of$3,145,538.00,and a time
l
II
P. R. No. 18783
12/16/14jj
Page 2 of 4
extension of six (6) days due to inclement weather, bringing the date of completion to January
31, 2015; and,
WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension
of 3 days due to weather delays,to a new completion date of February 3, 2015; and,
WHEREAS, per Resolution No. 14-449, Change Order 5, authorized the relocation of
the proposed 24"waterline to avoid an existing structure at the intersection of 18th Street and
Railroad Ave. in the amount not to exceed $53,100.00 to a new contract total of$3,198,638.00
and a time extension of three(3)days due to inclement weather bring the date of completion to
February 6,2015; and,
WHEREAS,per Resolution No. 14-554, Change Order 6, authorized the relocation of
an existing 12"waterline at Railroad Ave. in the amount not to exceed$52,659.00,and a time
extension of eight(8) days due to inclement weather; and,
WHEREAS, per Resolution No. 14-607, Change Order 7, authorized the performing a
20-inch hot tap on an existing 20-inch waterline on Atlanta Street and an additional 250 feet of
30-inch, DR-11 HDPE of directional drilling in an amount not to exceed$141,090.00, and a time
extension of four(4) days due to inclement weather; and,
WHEREAS, Allco, LLC of Beaumont, Texas has requested a time extension of four (4)
days due to weather delays to a new contract time of 399 days and a contract price increase of
$53,614.40 for additional HDPE footage needed to clear the existing underground structure that
was unknown; and,
WHEREAS, Arceneaux Wilson & Cole LLC, has requested and recommended Change
Order No. 8 increasing the time by four (4) days for a new contract time of 399 days with a new
completion date of February 22, 2015, and increasing the contract price to $3,446,001.40; this
change order has been evaluated by Arceneaux Wilson & Cole LLC, and the Utility Operations
Department (attached hereto as Exhibit"A").
P. R. No. 18783
12/16/14jj
Page 3 of 4
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 8 between the City of Port
Arthur and Allco L.L.C., for the increased time extension of four (4) days for a new contract
time of 399 days, with a new completion date of February 22, 2015, and increasing the contract
price by $53,614.40 to a new contract price of$3,446,001.40, attached hereto as Exhibit "A";
and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2014
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
P. R. No. 18783
12/16/14jj
Page 4 of 4
ATTEST: APPROVED AS TO FORM:
\raj,
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
�l
John A. Comeaux,PE Shawna Tubbs, CPPB
Interim City Manager Purchasing Manager
J. e Johnson, PhD.
Director of Utilities
APPROVED AS TO AVAILABILITY OF
FUNDS:
Deborah Echols
Director of Finance
Account No.: 429-1258-532.59-00
Project No.: WSI003
Exhibit "A"
(AW&C Change Order No.8)
/I ARCENEAUX WILSON & COLE LLC
Arceneaux Wilson b Cole-
AWCEngineering • Surveying • Planning
December 11, 2014
Mr. Jimmie Johnson
Director of Water Utilities
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: PROPOSAL FOR CHANGE ORDER NO. 8
24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL
Job No CPA-650
Dear Mr. Johnson:
Attached is Change Order No. 8 for the 24" Waterline from 19th Street to the Sabine-Neches
Canal. This change order is for additional HDPE footage is needed to clear existing
underground structure that was unknown. Also, included in this change order is a time
extension of 4 days due to weather delays. The total cost for this change order will increase the
contract amount $53,614.40. I recommend that the City of Port Arthur authorize this change to
the contract. I have attached Change Order No. 8 which modifies the contract to reflect this
change for your consideration and action. Should you have any questiois or require additional
information, please contact our office.
Very truly yours,
Arceneaux Wilson & Cole LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice-President
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642
www.awceng.com
Arcen cau: Wilson 8 Cole--- ...__..
AWC
CHANGE ORDER No. 8
DATE: December 11, 2014 JOB NO. CPA-650
AGREEMENT DATE: November 5, 2013
NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Cana
OWNER: CITY of PORT ARTHUR
CONTRACTOR: ALLCO
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. Increase 112 L.F., 30-Inch, DR-11 HDPE
(Bid Item No. 3/$435.00 L.F.) [-] $ 48,720.00
b. Increase in Cost of 30-Inch, DR-11 HDPE
($43.70 L.F.) [+] $ 4,894.40
c. Extend contract time by 4 days
TOTAL $ 53,614.40
CHANGE ORDER NO. 8
December 11, 2014
AWCJob No. CPA-650, Contract No. 1
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $3,114,960.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,392,387.00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased]
by: $ 53,614.40 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 3,446,001.40
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 365 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 30 Calendar Days
CURRENT DATE OF COMPLETION: February 18, 2015
CONTRACT TIME due to this CHANGE ORDER will be increased by 4 Days
The New DATE OF COMPLETION: February 22, 2015
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNE'
ALLCO
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
REQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES
CITY OF PORT ARTHUR
DA'T'E: ���. 3 ,20 / "
MONTH OF: Akilec t , 20 17
CITY of PORT ARTHUR,'TEXAS
WATER UTILITIES DEPARTMENT
P.O. BOX 1089
CITY of PORT ARTHUR,TEXAS 77641-1089
ATTENTION: John Tomplait
Interim Utilities Director
Gentlemen:
We request extension of completion time on our Contract due to the days of work lost as
specified(list dates actually lost: do not include days not normally worked such as Saturdays,
Sundays, or holidays):
Dates Lost:
it G , /1/13� /1/7
Days Lost( 3 )15 x 7+ 174 Calendar Days Requested
Reasons for Request:
Contractor /44Lt-D
By: t6-!
Approved for extension of calendar days.
Disapproved.
Date: , 20 CITY OF CITY OF PORT ARTHUR,TEXAS
BY:
City Manager
Distribution by City
Original: Water Utilities Department
xc: Engineer
Contractor
CPA Federally Funded