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Home My WebLink AboutPR 18805: CHANGE ORDER NO. 2, AND ALLCO INC AND GLO, PAVING IMPROVEMENTS MEMORANDUM CITY OF PORT ARTHUR PUBLIC WORKS - ENGINEERING DIVISION TO: John A. Comeaux, P.E., Interim City Manager Q FROM: Susan Polka, P.E., Public Works Director/City Engineer! DATE: December 30, 2014 RE: Proposed Resolution No. 18805 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18805 that would authorize the Interim City Manager to execute Change Order No. 2 to the contract with ALLCO, Inc., for construction of street paving improvements along 19th Street between Stillwell Boulevard and Bluebonnet Avenue, decreasing the amount of the contract by $58,517.50. BACKGROUND By Resolution 14-334 dated August 5, 2014, the City Council awarded a contract to ALLCO, Inc., of Beaumont, Texas, in the amount of $636,731.00, for the construction of street paving improvements along 19th Street between Stillwell Boulevard and Bluebonnet Avenue. The contract included the use of EMC Stabilization material for use in stabilizing the subgrade. When the EMC material was applied to the first area, there was an adverse reaction to the base material, resulting in the need to use cement stabilization instead. The geotechnical engineer recommends eliminating the EMC material and utilizing the existing base material for subgrade stabilization for the remainder of the project. Change Order No. 2 is a decrease of $58,517.50 in the contract amount which addresses approximately 1,788 SY of cement stabilization and the elimination of the EMC Stabilization material that was bid in the project. The new contract amount as a result of the decreased amount of $58,517.50 is $663,513.06. BUDGET/FISCAL EFFECT There is currently funding set up in the GLO Round 2.2 Program Account No. 145-1201- 532.59-00 for the existing contract amount. Any savings to the Round 2.2 Program funds will be applied to other Round 2.2 projects as needed as we proceed through the bidding and award on the remaining projects. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18805 that would authorize the City Manager to execute Change Order No. 2 to the construction contract with ALLCO, Inc., decreasing the contract amount by $58,517.50. P.R. No. 18805 12/30/14 sjp RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ALLCO INC., OF BEAUMONT, TEXAS, AND GLO, FOR THE 19TH STREET PAVING IMPROVEMENTS, DECREASING THE CONTRACT AMOUNT BY $58,517.50 TO A NEW CONTRACT AMOUNT OF $663,513.06. PROJECT NO. I2119, GLO ROUND 2.2 ACCOUNT NO. 145-1201-532.59-00. WHEREAS, on August 5, 2015, per Resolution No. 14-334, the City Council awarded a contract for the 19th Street Improvements to ALLCO, Inc., of Beaumont, Texas, in the amount of $636,731.00 with a contract time of 270 days, said project being from Stillwell Boulevard to Bluebonnet Avenue; and, WHEREAS, on November 25, 2014, per Resolution No. 14-604, the City Council approved Change Order No. 1 to the contract increasing the amount by $85,299.56 and increasing the contract time by twenty(20) days; and WHEREAS, during construction of the project, it was determined that approximately 1,788 SY of cement stabilization was required where the proposed EMC Stabilization material adversely reacted with the existing subgrade and the elimination of EMC Stabilization material is proposed; and WHEREAS, ALLCO, Inc., has submitted Change Order No. 2 for the project, and the Public Works Director/City Engineer and the Project Engineer recommend approval of Change Order No. 2 in the decreased amount of $58,517.50, attached as Exhibit "A", to accomplish this work; NOW THEREFORE, P.R. No. 18805 12/30/14 sjp Page 2 of 3 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 2 (attached as Exhibit "A") to the contract between the City of Port Arthur and ALLCO, Inc., for the work described therein, decreasing the total contract amount by $58,517.50; and, THAT, Change Order No. 2 decreases the contract amount to a new total of $663,513.06; and, THAT, Change Order No. 1 will be funded by the Project No. I2119, 145-1201- 532.59-00; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor P.R. No. 18805 12/30/14 sjp Page 3 of 3 ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: John A. Comeaux, P.E. Shawna Tubbs, CPPB Interim City Manager Purchasing Manager tiCai P E. Bfisan Polka, P.E. Public Works Director/City Engineer APPROVED AS TO AVAILABILITY OF FUNDS: (Subject to a budget adjustment) Deborah Echols Director of Finance Account No. 145-1201-532.59-00 Project No. I2119 EXHIBIT "A" P.R. No. 18805 ARCENEAUX WILSON & COLE LLC Arceneaux Wilson & Cole--- - AWCEngineering • Surveying • Planning December 24, 2014 Ms. Susan J. Polka, P.E. Public Works Director City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: CHANGE ORDER NO. 2 19th Street Improvements from Silwell Blvd. to Bluebonnet Ave, Job No, CPA-835 Dear Ms. Polka: Attached is Change Order No. 2 for the 19th Street Improvements project. This change order is to cement stabilize approximately 1,788 SY of subgrade that experienced an adverse reaction between the existing soil and the EMC Stabilization material that was bid in this project. Also, to remove this item for the remaining areas of the project and utilize the existing base material for subgrade stabilization as recommended by the geotechnical engineer. The total cost for this change order will decrease the contract amount $58,517.50. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 2 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice-President (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 www.awceng.corn Arce nc.ua Wilso r. a Cole �C' AWC Planning iurrvyin.F CHANGE ORDER No. 2 DATE: December 24, 2014 JOB NO. CPA-835 AGREEMENT DATE: October 8, 2014 NAME OF PROJECT: 19`" Street Improvements from Stilwell Boulevard to Bluebonnet Avenue OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Delete to Adjust the following Bid Items to actual quantities used: a. Cement Stabilization from STA. 0+00 to 7+00 (1,788 SY) due to adverse reactions with the existing soil and the EMC stabilization product. ($13.95/SY) $ $24,942.60 b. Remove 12,742 SY from Bid Item #7 Manipulation of EMC Squared Stabilizer 200/EMS Dual Component Treatment; 1 gallon of EMC Squared Stabilizer 2000 And 2 Gallons EMS per 405 S.F. of Pavement. ($4.60/SY) ($ 58,613.20) c. Remove 12,742 SY from Bid Item #8 EMC Squared Stabilizer 200/EMS Dual Component Treatment for Subgrade Stabilization. ($1.95/SY) ($ 24,846.90) SUBTOTAL ($ 58,517.50) CHANGE ORDER NO. 2 Arcl neaux WllsOn b COIL--� ... ADecember��C IC7I47Kt.7i.'V,� 24, 2014 `"�'"'""" Job No. CPA-835, Contract No. 1 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $636,731.00 CURRENT.CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $722,030.56 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: ($58,517.50) Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 663,513.06 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 270 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 20 Calendar Days CURRENT DATE OF COMPLETION: August 12, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days The New DATE OF COMPLETION: August 12, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 tic's AV..- W it; �, Texas General Land Office - Disaster Recovery PS T98LISHEO Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: ALLCO Aceneaux&Gates Engineers, Inc., City of Port Arthur A Burrow Global Company 4th 444 4 Street 2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 Agreement Date: 10-8-14 Port Arthur,TX 77642 Phone No.:409-983-8100 Phone No.: 409-860-4459 Phone No.: 409-724-7888 Date: December 1 2014 Contract For (Project Description): GLO Contract No.: Project Code No.: P21430 12-403-008-7654 19th Street Improvements from Bid Package No.: 5 Stilwell Blvd. to Bluebonnet Ave. Change Order No.: 2 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Cement Stabilization of subgrade from STA. 0+00 to 7+00 (1,788 SY) due to adverse reactions between $24,942.60 existing soil and the EMC Stabilization product 7 Remove 12,742 SY from Bid Item #7 Manipulation of $ 58,613.20 EMC Squared Stabilizer 200/EMS Dual Component Treatment; 1 gallon of EMC Squared Stabilizer 2000 And 2 Gallons EMS per 405 S.F. of Pavement. 8 Remove 12,742 SY from Bid Item # 8 EMC Squared $ 24,846.90 Stabilizer 200/EMS Dual Component Treatment for Subgrade Stabilization. 1 Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program July 2014 I Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $636,731.00 Original Contract Time: 270 days Previous Change Order(s): Net Change From Previous i No. 1 to No. 1 $ 85,299.56 Change Orders: 20 days Contract Price Prior to Contract Time Prior to this Change Order: $ 722,030.56 this Change Order: 290 days Net 41-Grease/Decrease of Net Ise/Detee of this Change Order: $ 58,517.50 this Change Order: 0 days Contract Price With all Contract Time With all Approved Change Orders: $663,513.06 Change Orders: 290 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: 4.2% (mm/dd/yy) 12 / 31 /2015 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 10 / 27 /2014 (mm/dd/yy) 8/ 12 / 2015 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. * This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMEN'." 1: APPROVED: ACCEPTED: By: - By: By: -ia ENGINEER OWNER CONTRACTOR Date: /2-.70/y Date: Date: 1a;30J l5/ Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program July 2014 __ J I JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? ❑ Increase ❑ Decrease x No Change If there is a change, how many beneficiaries will be affected? Total UM 2. Effect of this change on scope of work: ❑ Increase ❑ Decrease x No Change 3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease x No Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? x Yes ❑ No If"No", explain: 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? ❑ Yes x No If"Yes", is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid?(if applicable) x Yes ❑ No 7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No 8. Are the handicapped access requirements/approval still valid? (if applicable) x Yes ❑ No 9. Are other Disaster Recovery contractual special condition clearance still valid? x Yes ❑ No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 3 of 3 CDBG Disaster Recovery Program April 2014