HomeMy WebLinkAboutPR 18771: AWARDING A BID, CONTRACT FOR THE PLEASURE ISLAND 24" WATER TRANSMISSION LINE WITH ALCO, LLC MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: John A. Comeaux, P.E., Interim City Manager
FROM: Jimmie Johnson, PhD. Director of Utility Operations
DATE: December 3, 2014
RE: Proposed Resolution No. 18771
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18771 authorizing
the execution of a contract for the Pleasure Island 24" Water Transmission Line from
MLK Bridge to Walter Umphrey State Park with Allco, LLC, of Beaumont, Texas, in the
total amount of $12,378,572.60.
BACKGROUND
This is a major portion of the project to supply water to an industrial customer to ensure
water is delivered in accordance with contract documents. On December 10, 2014, the
following four bids were received with the lowest responsive bid submitted by Allco,
LLC, of Beaumont, Texas.
Bidders Total Bid
1. Allco, LLC $12,378,572.60
2. Alcott, Inc. $12,608,350.00
3. BDS Construction $13,003,721.00
4. S & J Construction $13,705,198.35
BUDGET/FISCAL EFFECT
This project will be funded by, and charged through a City Account No. 429-1258-
532.59-00, Project No. WSI006.
SUMMARY
I recommend that the City Council approve Proposed Resolution No.18771.
P. R. No. 18771
12/2/14 jj
RESOLUTION NO.
A RESOLUTION AWARDING THE BID AND
AUTHORIZING THE EXECUTION OF A
CONTRACT FOR THE PLEASURE ISLAND 24"
WATER TRANSMISSION LINE FROM MLK
BRIDGE TO WALTER UMPHREY STATE PARK
WITH ALLCO, LLC, OF BEAUMONT, TEXAS,
NOT TO EXCEED $12,378,572.60, ACCOUNT NO.
429-1258-532.59-00, PROJECT NO. WSI006
WHEREAS, in order to meet increased demands for water, it is necessary for the City of
Port Arthur to contract for the installation of a 24"Transmission Line from MLK Bridge to Walter
Umphrey State Park; and,
WHEREAS, the Utility Operations Department, Arceneaux Wilson& Cole LLC, and the
Purchasing Division have solicited bids for this project; and,
WHEREAS, the competitive sealed bids have been evaluated by Arceneaux Wilson &
Cole LLC, the Utility Operations Department and Purchasing (as delineated in the
Recommendation& Bid Tabulation attached as Exhibit"A"); and,
WHEREAS, Allco, LLC, of Beaumont, Texas, has submitted the lowest and most
responsive bid for this work; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the City Manager is authorized to execute the attached contract(Exhibit`B")with
Allco, LLC, in the total amount of$12,378,572.60, which total amount includes the base amount
and the contingency amount under the contract; and,
P. R. No. 18771
12/3/14 jj
Page 2 of 3
THAT said funding for this contract is being provided to the City pursuant to the terms
of Resolution No. 12-287; and,
THAT Allco, LLC,will not receive a Notice To Proceed on the 24" Water Transmission
Line from MLK Bridge to Walter Umphrey State Park Project until funds in the amount of
$12,378,572.60 are submitted to the City; and,
THAT, such funds shall be used only to make payments as required under this contract;
and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2015
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
P. R. No. 18771
12/3/14 jj
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
h4
John A. Comeaux, P.E. Shawna Tubbs, CPP
Interim City Manager Purchasing Manager
grigifir
Jimmie Johnson, PhD.
Director of Utilities
APPROVED AS TO AVAILABILITY OF
FUNDS:
j
Deborah Echols, CPA
Director of Finance
Account No.: 429-1258-532.59-00
Project No.: WSI006
Exhibit "A"
(AW&C Recommendation&Bid Tabulation)
1
ARCENEAUX WILSON & COLE LLC
Arc•ncau■ Wilson 8 Cole-- -',,
AWE' Engineering • Surveying • Planning
December 15, 2014
Dr. Jimmie Johnson
Water Utilities Director
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: RECOMMENDATION OF AWARD OF CONTRACT
PLEASURE ISLAND 24" WATER TRANSMISSION LINE FROM M.L.K. BRIDGE TO
WALTER UMPHREY STATE PARK
A&G Job No. CPA-660
Dear Dr. Johnson:
On December 10, 2014 the City of Port Arthur received six (6) sealed bids for
PLEASURE ISLAND 24" WATER TRANSMISSION LINE FROM M.L.K. BRIDGE TO
WALTER UMPHREY STATE PARK in Port Arthur, Texas. The bids were opened at
3:15 pm and the results read aloud in the public bid opening.
The bids were checked for errors and tabulated. All Bidders acknowledged receipt of
Addendum No.1 and No. 2 and also submitted proof of Bid Surety. All Bidders except
for MK Constructors and S & J Construction submitted Statements of Bidders
Qualifications with their bids as required. The bids consisted of six (6) submitted for Bid
Schedule "A" and four (4) submitted for Bid Schedule "B". It was found that Alico,
L.L.C. of Beaumont, Texas submitted the lowest responsive Total Amount Bid for Bid
Schedule "B" in the amount of Twelve Million Three Hundred Seventy Eight
Thousand Five Hundred Seventy Two Dollars and Sixty Cents ($12,378,57Z60). A
copy of the certified Bid Tabulation is enclosed for your information.
(409) 724-7888 . 2901 Turtle Creek Drive , Suite 320 , Port Arthur, Texas 77642
www.awceng.com
Dr. Jimmie Johnson
December 15, 2014
AWC Engineering
Surveying
Planning
We have worked with Allco, L.L.C. on projects in the past and have been pleased with
the quality of work performed by the contractor. Based on our past working history with
the contractor we recommend that the City of Port Arthur award the contract for
PLEASURE ISLAND 24" WATER TRANSMISSION LINE FROM M.L.K. BRIDGE TO
WALTER UMPHREY STATE PARK on the basis the lowest responsive Total Amount
Bid for Bid Schedule "B" in the amount of Twelve Million Three Hundred Seventy
Eight Thousand Five Hundred Seventy Two Dollars and Sixty Cents
($12,378,57Z60). Should you have any questions or require additional information,
please contact our office.
Sincerely,
ARCENEAUX WILSON & COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Marc A. Ochoa, PE, SIT
Senior Project Manager
Attached: Bid Tabulation
CC: Mr. John Comeaux—City of Port Arthur
Ms. Sue Polka, PE—City of Port Arthur
Ms. Shawna Tubbs, CPPO, CPPB—City of Port Arthur
Mr. John Tomplait—City of Port Arthur
Allco, L.C.C.
PAGE 2
A
• T:'c r Swaying BID TABULATION
A\�${•V( n•reg For The
PIn,ini7g PLEASURE ISLAND 24"WATER TRANSMISSION LINE
FROM M.L.K.BRIDGE TO WALTER UMPHREY STATE PARK
To Serve
The City of Port Arthur
Job No.:CPA-665
BIDS OPENED:December 10,2014 at 3:15 P.M.
BUS Constructors LLC dba MK SJ CONSTRUCTION OF TEXAS,
ALLCO,LLC ALCOTT,INC CONSTRUCTORS S&J CONSTRUCTION SPIESS CONSTRUCTION COMPANY LTD.
BEAUMONT,TX FRIENDSWOOD,TX VIDO T% JACKSONVILLE,AK SANTA MARIA,CA HOUSTON,TX
Schedule"A•Base Bid Items QTY. Unit Price _ Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Pnce Amount
1. Mobilization 1 9 200,000.00 0 200,00000 9 215,000.00 $ 275,000.00 $ 125,759.00 5 125,759.00 $ 190,000.00 $ 190000.00 600.000,00 $ 600,000.00 250,000.00 9 250000.00
2. Traffic=011101 1 9 40,000.00 $ 40,000.00 $ 50,000.00 5 50,000.00 $ 15,000.00 $ 15,000.00 9 37.500.00 $ 37,500.00 20,000.00 5 20,000.00 20,000.00 $ 20,500.00
3.24-Inct PVC.0905 34,070 5 84.88 $ 2.591,881.60 $ 134.00 $ 4,565,380.00 $ 88.00 $ 2,830,020.00 5 77.31 $ 2,633,951.70 100.00 9 3,407,000.00 131.00 $ 4,483,170.00
4.24-Inct PVC,0905,COO-a-lock,Augured Pipe 1,810 $ 158.82 $ 252,15520 $ 228.00 S 367,080.00 5 190.00 S 305,900.00 $ 330.11 5 531,477.10 350.00 $ 563.500,00 383.00 $ 616030.00
6.24-Inct PVC,C905,Tunnel Construction 280 9 49250 $ 137,900.00 $ 779.00 $ 218,120.00 5 438.00 S 122,840.00 3 573.36 S 160,540.80 550.00 9 154,000,00 838.00 $ 178080,00
6.30•In00 HOPE.00-11 7,220 9 369.77 $ 2689,739.40 5 327.00 $ 2,380,940.00 9 381.00 $ 2,750,820.00 S 405.76 9 2,929,58720 370.00 $ 2,871,400.00 400.00 $ 2.888,000.00
7,244000 Gate Valve 6 Box 17 $ 18,310.00 S 311,270.00 $ 24,550.00 5 417,350.00 $ 24,200.00 $ 411,400,00 $ 17,270.00 $ 293,590,00 16,000.00 $ 272,000.00 13,100.00 $ 272700.00
9 12-Inc6 PVC,C-900 110 9 87.00 S 7,370.00 9 8900 S 9,580.00 9 54.00 9 5,940.00 5 37.72 9 4,14920 140.00 5 15,400.00 63,00 9 9,130,00
9, 12-Inca Gate Valve&Box 2 9 2225.00 $ 4,450.00 5 3.600.00 $ 7,200,00 5 3,000.00 $ 6,000.00 5 2,598.00 9 5,192.00 2500.00 5 5,000.00 2000.00 S 4,000,00
10.12-Ind Possum Reducing Valve 1 $ 59,800.00 $ 59,800.00 $ 80,000.00 $ 80000,00 $ 83,000.00 S 63.000,00 5 39.758.00 5 39,758.00 75,000,00 $ 75,000.00 83,500.00 $ 83,600.00
11.8-Inch PVC,0.900 16 S 57.00 $ 855.00 0 65.00 $ 975.00 $ 55.00 $ 825.00 9 34.03 $ 510,45 170.00 $ 2550.00 72.00 $ 1,050.00
12.8-Inch PVC,C905.Tunnel Construction 35 $ 238,00 5 8,330.00 9 1,335,00 $ 48,728,00 $ 530.00 5 18,550,00 S 262.00 $ 9,170.00 126.00 9 4,375.00 514,00 $ 17,980.00
13.8-Inch Gate Valve 8 Box 2 $ 1,325.00 $ 2650.00 $ 2,300.00 $ 4,600.00 $ 1,500.00 $ 3,000.00 $ 1.680.00 $ 3,360.00 1,200.00 $ 2,400.00, 1,300.00 $ 2,800.00
14.4-Inch Air Release Valve 21 S 8,685.00 S 140,385.00 9 8,500.00 5 178,500.00 S 8,781.00 S 183,981.00 $ 6,484.00 $ 135.74440 9,500.00 $ 199500.00 7,100.00 $ 149,100.00
16.Pushing Hydrant 14 $ 2,950.00 5 41,300.00 $ 5,700,00 5 79,800,00 $ 5,200.00 5 72,800.00 $ 2,998,00 $ 41,944,00 8,500.00 $ 91,000,00 4,100.00 $ 57,400.00
18.Despr of Trench Safely System 1 $ 500.00 $ 500.00 $ 10,000.00 $ 10,000.00 $ 2100.00 $ 2,100.00 S 2,000,00 $ 200900 5,000.00 0 5,000.00 4,000,00 $ 4,000.00
17.Trend-Safety System,AU Depths 34,070 S 0.10 S 3,407,00 $ 1.00 $ 34,070,00'$ 2.00 S 68,140.00_5 1.50 $ 51.105.00 1.00 $ 34,070.00 0.01 $ 340.70
18.TracerWire System 42,900 $ 0,25 $ 10.726.00 $ 1.20_$ 51,480.00 $ 0.35 $ 15.015.00 $ 0.81 $ 26,169.00 0.30 $ 12.870,00 0.35 $ 15,015.00
Schedule"A"Subtotal Base Bid Items $ 8,782,701.20 $ 8,756,900.00 $ 7,100,890.00 $ 7,095,748.45 $ 8,135,065.00 $ 8,962,835.70
Schedule"A"Supplemental Items QTY. Unit Price Amount Unit Price Amount Unit Price Amount Unk Price Amount Unit Price Amount UnB Pdce Amount
19.Extra Reinforcing Steel 500 $ 0.76 375,00 9 0.75 5 375,00 0.75_5 375,00 $ 10,75 $ 5,375.00 $ 0.75 $ 375.00 $ 0,75 375.00
20.Extra Class'A"Concrete 10 $ 150,00 1,500,00 $ 150.00 $ 1,500.00 150.00 0 1.500,00 $ 300.00 $ 3.000.00 $ 150.00 $ 1,500.00 $ 150.00 1,500.00
21.Extra-Cement Stabilized Sand 10 5 40,00 400,00 5 30,00 $ 300.00 30.00 5 300.00 $ 70.00 5 700.00 S 30.00 5 300,00 $ 4900 45000
22.Well Point 12,000 5 30.00 380,000.00 $ 30.00 $ 380,000.00 30.00 $ 360,000.00 S 30,00 $ -380,000,00 5 30.00 9 360,000.00 $ 33,00 396.000.00
• 23.12-Inca Gate Valve 8 Box 2 $ 3,000.00 6,000.00 9 2500.00_$ 5,000,00 2500.00 $ 5,000,00 9 3,300.00 $ 6,600,00 $ 2,50400 9 9000.00 5 2,500,00 5,000.00
24.24-Intl Gate Valve 8 Box 2 $ 1900900 38,090.00 $ 17,000.00 $ 34,000,00 24200,00 $ 48,400.00 $ 19250.00 $ 38,500.00 $ 17.000.00 $ 34.000.00 $ 17,000.00 34.000.00
25.Extra BO Degree,24-inch Fittings 4 9 1,850.00 7,400.00 $ 450.00 $ 1,800,00 900.00 $ 3,600,00 S 2.950.00 $ 11,800.00 $ 1,700.00 5 8,800.00 $ 3,000.00 12.00000_
28.Extra 45 Degree,24-inch Fittings 4 $ 1.750,00 7.000.00 S 400.00 $ 1,600.00 900.00 $ 3,600.00 S 2900.00 5 11,600,00 S 1,500,00 $ 6,00040 $ 1,500.00 6.00000
27.Extra 22.5 Degree,24-11011 FOOngs 4 $ 1,750.00 7,000.00 $ 400,00 $ 1,600.00 900.00 S 3,500.00 $ 2900.00 S 11.600,00 $ 1,400,00 $ 5000.00 5 1,500.00 6,00000
28.24-1101 Oucile ironRestraieed Joint Tee 2 $ 2,500.00 5.000,00 5 2500.00 $ 5500,00 2,500.00 $ 5,000,00 $ 5,000.00 $ 10,000,00 5 2500.00 S 5,000.00 $ 2.50000 5,000.00
SChedsle"A"Subtotal Supplemental Items $ 432,765.00 $ 411,175.00 $ 431,375.00 $ 459,175.00 $ 424,575.00 $ 466,325.00
SCHEDULE"A"TOTAL AMOUNT BID $ 7,215,466.20 $ 9,168,075.00 $ 7,532,265.00 $ 7,554,923.45 $ 8,559,640.00 $ 9,429,160.70
Schedule"8"Base Bldltems QTY. Unit Price Amount Unit Rica Amount Unit Pdce Amount unit Price Amount Unit Price Amount Unit Price Amount
1, Mobt_ation 1 $ 350,000,00 5 350,000.00 5 382,000.00 9 382,000.00 5 125,500.00 $ 125.500,50 0 190,000.00 5 190,000,00 5 - $ - $ - 0 •
2. Traffic Control 1 $ 40,000.00 $ 40,000,00 $ 50,000.00 $ 50,000.00 $ 15,000.00 5 15,000.00 $ 37.500,00 S 37,500.00 S - S - $ - S -
3.21-Inch PVC.C905 15.040 $ 91.50 $ 1,380,872.00 $ 130.00 $ 2045,440.00 $ 90.00 $ 1.353,600.00 $ 77.31 5 1,162,742.40 $ - S - 5 - $ -
4.24-Inch PVC,0905,Ced-a-lock,Augured Plpe 1,530 5 161.44 5 247,00320 $ 227,00 5 347,310.00 $ 190.00 5 290,700.00 $ 330.11 $ 505,088.30 S - S - S - S - -
5. 24-Inch PVC,C905,Tunnel Construction 280 $ 497.32 $ 139,249.60 S 779.00 $ 218,120,00 3 438.00 5 122,840.00 $ 573.36 $ 160,540.80 S - $ - $ - $ -
6. 30-inch HOPE.DR-11 26,820 $ 353.24 $ 9,403,246.80 $ 321,00 $ 8,545,020.00 5 351,00 $ 10,142,220,00 $ 405.76 $ 10,801.33120 S - 5 - $ - $ -
7.24-Inch Gale Valve 8 Box 9 $ 18 310.00 5 164,790,00 It 22500.00 $ 202,500.00 $ 24,200.00 S 217,800,00 $ 17.270,00 $ 155.430.00 5 - 8 - 5 - $ -
8. 12.1031 PVC.0-000 110 S 67.00 5 7,370,00 $ 88.00 5 9,88000 $ 554'00 S 5,940.00 5 37,72 9 4,14920 $ - $ • 5 - $ -
9. 12-Inch Gale Valve 8 Box 2 $ 2225,00 $ 4,450.00 5 3,500.00 S 7,000.00 $ 3,000.00 5 6.000,00 $ 2,698.00 $ 5,192,00 5 - $ - $ - $ -
10.12-Inch Pressure Reducing Valve 1 S 50,800.00 $ 59,800.00 $ 80.000.00 $ 80,000.00 S 52,000.00 $ 52,000.00 S 38,758.00 $ 39,758.00 S - $ - 5 - $ -
11.8.1000 PVC.C-900 15 S 57,00 $ 855,00 $ 88.00 $ 1,020,00 S 55.00 $ 825,00 $ 34.03 $ 510.45 $ • 5 - 5 - $ -
12 8-Inct PVC,C905.Tunnel Construction 35 $ 238.00 $ 8,330,00 5 1,336.00 $ 48,725,00 $ 530.00 S 18.550.00 $ 262.00 $ 9,17000 $ - S - 5 - $ -
13.8-Inct Gale Valve 8 Box 2 S 1,325.00 $ 2.85000 $ 2,300,00 $ 4,600.00 $ 1,500.00 $ 3,000.00 5 1,680,00 $ 3,380.00 $ - 5 - $ - $ -
14,4-Inct Air Release Valve 18 $ 90885.00 $ 106,960.00 $ 9,500.00 $ 152,000,00 $ 8,781.00 $ 140,178.00 $ 6,484.00 $ 103,42400 0 - S - $ - $ -
15.Flushnq Hydrant 6 $ 2,950.00 $ 17,700.00 9 5,700.00 $ 34200.00 $ 5,200.00 S 31,200.00 $ 2996.00 $ 17.978.00 $ - 5 - -5 - 5 •
18.Deakin of Trench Safety System 1 $ 500,00 $ 500.00 5 10,000.00,$ 10.000.00 5 2100,00 $ 2,100,00 S 2,000.00 $ 2000.00 $ - $ - $ - ,$ -
17.Tre101 Safely System,All Depths 15.040 $ 0.10 $ 1,504,00 $ 200 $ 30,080.00 S 2.00 $ 30,080.00 5 1,50 $ 22580,00 $ - 5 - ,S - $ -
18.Tracer Wife System 42.900 S 0.25 5 10.725.00 $ 1.20 5 51,480.00 $ 0.35 $ 16,015,00 $ 0.59 S 25,311.00 $ - $ - 5 • 5 -
Schedule"B"Subtotal Base Bid Items $ 11,945,807.60 $ 12,197,175.00 $ 12,572,346.00 $ 13,248,023.35 NO BID NO BID
Saha lute"B"Supplemental Items STY. Unit Price Amount Unit Price Amount Unit Pdce Amount _ Unit P600 Amount , Unit Price Amount Unit Price Amount
19.Extra Reinforcing Sleet 500 $ 0.75 $ 375.00 5 0.75 $ 375.00 $ 0.75 S 375.00 5 10,75 $ 5,375,00 It - S - $ - $ -
20.Extra Class"A"Concrete 10 $ 150.00 5 1,500.00 S 150.00 $ 1,500.00 5 150.00 5 1,500,00 $ 30000 5 900900 $ - 5 - $ - 5 -
21.Extra-Cement Stabilized Sand 10 S 40.00 $ 400.00 5 30.00 5 300.00 $ 30.00 $ 300.00 5 70.00 $ 700,00 $ - 5 - 5 - 5 -
22 Well Point 12,000 $ 30.00 $ 360,000,00 $ 30,00 5 380000.00 $ 30.00 S 360.00000 S 30,00 5 36000900 $ - 5 - 5 - $ -
23,12-inch Gale Valve 8 Box 2 $ 3.000.00 5 9000,00 $ 2500.00 $ 5,000,00 3 2,50000 9 5,00000 6 3.300.00 5 5,800.00 5 - $ - $ - $ -
24.24-Inch Gate Valve 8 Box 2 6 19,046.00 S 38090.00 $ 17,000,00 5 34,000,00 5 24,200.00 $ 46,400.00 $ 19250.00 S 38,500.00 $ • 5 - $ - $ -
25.Extra 90 Degree,20.6131 FlOings 4 $ 1,85000 S 7,400,00 5 450.00 $ 1,800.00 $ 900.00 S 3.600,00 $ 2950.00 $ 11,800,00 5 • $ - $ - $ -
26.Extre45 Degree,24-Inch Fittings 4 $ 1.750.00 $ 7,00000 $ 400.00 $ 1,800.00 $ 900.00-5 3,600,00 $ 2900.00 $ 11,600.00,S - $ - S - $ -
27.Extra22.5 Degree,24-Inch Fittings 4 5 1,750.00_$ 7000.00 $ 400.00 $ 1,600.00 $ 900.00,$ 3.600,00 $ 2,900,00 $ 11710000 $ - $ - $ - S -
28.24-Inch Ductile IronReslrained Joint Tee 2 $ 2,500.00 $ 5,000.00 $ 2.500.00 5 5.000.00 5 2,500.00 $ 5.000,00 S 5.000,00 $ 10,000,00 S - S - S • $ -
Schedule"B"Subtotal Supplemental Items $ 432,765.00 $ 411,175.00 $ 431,375.00 $ 459,176.00 NO BID NO BID
SCHEDULE"B"TOTAL AMOUNT BID $ 12,378,572.60 $ 12,608,350.00 $ 13,003,721.00 $ 13,705,198.35 NO BID NO BID
ARCENEAUX WILSON&COLE LLC
TEXAS REGISTERED ENGINEERING FIRM
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All Exhibits for Proposed Resolution No. 18771 are
available by request at the City Secretary's Office.