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Home My WebLink AboutPOST 01.06.15 REGULAR MEETINGPost Agenda Report City Council Meeting City Hall Council Chamber City Of Port Arthur January 6, 2015 5:30 PM PLEASE TURN OFF OR MUTEALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tem Freeman Councilmember Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Mosely Councilmember Lewis, Jr. Councilmember Williamson Councilmember Frank Interim City Manager Comeaux, P.E. City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee II. PROCLAMATIONS & MINUTES Proclamations Minutes III. PETITIONS & COMMUNICATIONS A. Speakers (1) Lowra A. Reado Regarding TCEQ Permits And The Need For An Environmental Specialist AGENDA JANUARY 6, 2015 III. PETITIONS & COMMUNICATIONS -CONTINUED A. Presentations (1) Presentation Of Diagnostic Report From Planning & Zoning Commission To Council (2) Presentation By Dr. Betty Reynard Regarding Dormitories At Lamar State College — Port Arthur B. Employee Recognition — None D. Correspondence - None IV. PUBLIC HEARING — 6:00 P.M. (1) To Consider A Proposed Zoning Change From Heavy Commercial "HC" To Planned Development District — 34 "PD -34". Legal Description: 0.6405 Acre Of Land Out Of And Part Of Lot 3, Block 4, Range "I", Port Arthur Land Company Subdivision, Port Arthur, Jefferson County, Texas, Location: 2145 7th Avenue, Port Arthur, Jefferson County, Texas V. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252-17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": 2 AGENDA JANUARY 6, 2015 V. *CLOSED MEETING (EXECUTIVE SESSION) Section 551.071 — Litigation And/Or Legal Advice Section 551.072 — Land Section 551.073 — Negotiated Contracts For Prospective Gifts To The City Section 551.074 — Personnel Section 551.076 — Security Personnel Or Devices Section 551.087 — Deliberations Regarding Economic Development Incentives Closed Meeting: (1) Section 551.087 Government Code - To Discuss Incentives For Commercial, Residential, And/Or Industrial Business Prospects (Lamar State College - Port Arthur) VI. UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: None VII. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Motion: RW Second: DF Voting Yes: 9 Voting No: 0 ADOPTED 3 AGENDA JANUARY 6, 2015 VII. CONSENT AGENDA -CONTINUED A. Resolutions (1) P.R. No. 18491 — A Resolution Authorizing The City Manager To Execute An Agreement With W & W Construction, Of Port Arthur, Texas, For The Annual Utility Cut Repair For Concrete Slabs For The Water And Sanitary Sewer Department, In The Not -To -Exceed Amount Of $60,000.00. Funding Available In Utility Streets Program Account No. 401-1253-532.86-00 Resolution No. 15-001 (2) P.R. No. 18552 - A Resolution Authorizing The First And Final Year Renewal Of The Existing Contract With DMJ Landscaping Of Port Arthur, Texas, For Grass Cutting Services Of Privately -Owned And City -Owned Vacant And Developed Lots In An Area Of The City Designated As Area B-1, In The Not -To -Exceed Amount Of $50,000.00. Funding Is Available In Environmental Health Account No. 001-1304-541.59-00 Resolution No. 15-002 (3) P.R. No. 18593 - A Resolution Authorizing The First And Final Year Renewal Of The Existing Contract With S -Mo Unlimited Of Port Arthur, Texas, For Grass Cutting Services Of Privately -Owned And City -Owned Vacant And Developed Lots In An Area Of The City Designated As Area B-2, In The Not -To -Exceed Amount Of $50,000.00. Funding Is Available In Environmental Health Account No. 001-1304-541.59-00 Resolution No. 15-003 (4) P.R. No. 18678 - A Resolution Authorizing The First And Final Year Renewal Of The Existing Contract With Turf Pros Of Beaumont, Texas, For Grass Cutting Services Of Privately -Owned And City - Owned Vacant And Developed Lots In An Area Of The City Designated As Area C-1, In The Not -To -Exceed Amount Of $40,000.00. Funding Is Available In Environmental Health Account No. 001-1304-541.59-00 Resolution No. 15-004 4 AGENDA JANUARY 6, 2015 VII. CONSENT AGENDA - CONTINUED (5) P.R. No. 18771 — A Resolution Awarding The Bid And Authorizing The Execution Of A Contract For The Pleasure Island 24" Water Transmission Line, From M.L.K. Bridge To Walter Umphrey State Park, With Allco, LLC., Of Beaumont, Texas, Not To Exceed $12,378,572.60. Account No. 429-1258-532.59-00, Project No. WSI006 Resolution No. 15-005 (6) P.R. No. 18790 - A Resolution Authorizing The City To Lease A Centormail Max 120 Digital Mailing System From Star Graphics, Inc., Of Beaumont, Texas, At The Rate Of $439/Month For A 63 Month Period, Not To Exceed $27,657.00. Funds Available In Purchasing Account No. 001-1033-515.51-00 Resolution No. 15-006 (7) P.R. No. 18791 — A Resolution Authorizing The First And Final Year Renewal Of The Existing Contract With S.E. Texas Lawn And Maintenance, Of Beaumont, Texas, For Grass Cutting Services Of Privately Owned And City -Owned Vacant And Developed Lots In An Area Of The City Designated As Area D-1, In The Not -To -Exceed Amount Of $12,500.00. Funding Is Available In Environmental Health Account No. 001-1304-541.59-00 Resolution No. 15-007 (8) P.R. No. 18793 - A Resolution Authorizing The First And Final Year Renewal Of The Existing Contract With M&J Lawn Care Of Port Arthur, Texas, For Grass Cutting Services Of Privately -Owned And City -Owned Vacant And Developed Lots In An Area Of The City Designated As Area D-2, In The Not -To -Exceed Amount Of $50,000.00. Funding Available In Environmental Health Account No. 001-1304-541.59-00 Resolution No. 15-008 5 AGENDA JANUARY 6, 2015 VII. CONSENT AGENDA - CONTINUED (9) P.R. No. 18794 - A Resolution Authorizing The First And Final Year Renewal Of The Existing Contract With Gulf Coast L&L Of Beaumont, Texas, For Grass Cutting Services Of Privately -Owned And City -Owned Vacant And Developed Lots In An Area Of The City Designated As Area A-2, In The Not -To -Exceed Amount Of $30,500.00. Funding Available In Environmental Health Account No. 001-1304-541.59-00 Resolution No. 15-009 (10) P.R. No. 18795 - A Resolution Authorizing The First And Final Year Renewal Of The Existing Contract With K&D Affordable Lawn Service Of Port Arthur, Texas, For Grass Cutting Services Of Privately -Owned And City -Owned Vacant And Developed Lots In An Area Of The City Designated As Area A-1, In The Not -To -Exceed Amount Of $50,000.00. Funding Is Available In Environmental Health Account No. 001-1304-541.59-00 Resolution No. 15-010 (11) P.R. No. 18796 - A Resolution Authorizing The First And Final Year Renewal Of The Existing Contract With Williams Transport Of Lumberton, Texas, For Grass Cutting Services Of Privately -Owned And City -Owned Vacant And Developed Lots In An Area Of The City Designated As Area E, In The Not -To -Exceed Amount Of $30,000.00. Funding Available In Environmental Health Account No. 001-1304-541.59-00 Resolution No. 15-011 (12) P.R. No. 18797 - A Resolution Authorizing The First And Final Year Renewal Of The Existing Contract With Affordable Lawn Care Of Port Arthur, Texas, For Grass Cutting Services Of Privately -Owned And City -Owned Vacant And Developed Lots In An Area Of The City Designated As Area C-2, In The Not -To -Exceed Amount Of $50,000.00. Funding Is Available In Environmental Health Account No. 001-1304-541.59-00 Resolution No. 15-012 11 AGENDA JANUARY 6, 2015 VII. CONSENT AGENDA - CONTINUED (13) P.R. No. 18798 — A Resolution Authorizing The 2014-2015 Jefferson County Appraisal District Funding Allocation In An Amount Of $157,817.00. Account No. 001-1031-515.54-00 Resolution No. 15-013 (14) P.R. No. 18799 - A Resolution Authorizing The 2014-2015 Orange County Appraisal District Funding Allocation In An Amount Of $18,819.00. Account No. 001-1031-515.54-00 Resolution No. 15-014 (15) P.R. No. 18800 — A Resolution Authorizing The City Manager To Enter Into A Contract Between The City Of Port Arthur And Basco Construction, Inc., Of Nederland, Texas, To Replace Toilets And Urinals At The Robert A. "Bob" Bowers Civic Center, In The Not -To - Exceed Amount Of $14,899.00. Funding Available In Civic Center Account No. 001-1061-518.32-00 Resolution No. 15-015 (16) P.R. No. 18801 — A Resolution To Amend The FY 2014-2015 Contract Between The City Of Port Arthur And The Department Of State Health Services, WIC Division, Increasing The Funds In The Not -To -Exceed Amount Of $649,141.00 Resolution No. 15-016 (17) P.R. No. 18805 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Allco, Inc., Of Beaumont, Texas, And GLO, For The 19th Street Paving Improvements, Decreasing The Contract Amount By $58,517.50, To A New Contract Amount Of $663,513.06. Project No. I2119, GLO Round 2.2, Account No. 145-1201-532.59- 00 Resolution No. 15-017 AGENDA JANUARY 6, 2015 VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON -CONSENT A. Resolutions (1) P.R. No. 18775 — A Resolution Authorizing The City Manager To Negotiate A Contract Between The City Of Port Arthur And Weaver, LLP, Of Fort Worth, Texas, Or Solicit A Request For Qualifications (RFQ) For The Performance Of A Forensic Audit (Requested By Councilmember Lewis) Motion: WL Second: SM Voting Yes: 3 (WL, SM & RS) Voting No: 6 FAILED B. Ordinances (1) P.O. No. 6433 — An Ordinance Adding Section 78-269 (b) (2) (c) Of The Code Of Ordinances Of The City Of Port Arthur As It Pertains To Travel Expenses (Requested By Councilmember Mosley) Motion: SM Second: WL Motion to Remove: RW Second: TH Voting Yes: 6 Voting No: 3 (WL, SM & RS) REMOVED (2) P.O. No. 6434 - An Ordinance Of The City Council Of Port Arthur, Texas, Authorizing Participation With Other Entergy Service Area Cities In Matters Concerning Entergy Texas, Inc., At The Public Utility Commission Of Texas And The Federal Energy Regulatory Commission In 2015 Motion: RW Second: DF Voting Yes: 9 Voting No: 0 ADOPTED Ordinance No. 15-01 8 AGENDA JANUARY 6, 2015 VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON -CONSENT - CONTINUED (3) P.O. No. 6435 - An Ordinance Authorizing The Sale Of Surplus Furniture/Minor Equipment, Vehicles, Equipment, Or Heavy Equipment By A Public Online Auction Through Rene Bates Auctioneers, Inc. Motion: RS Second: RW Voting Yes: 9 Voting No: 0 ADOPTED Ordinance No. 15-02 IX. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30AM On January 7, 2015. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ***************************************************