HomeMy WebLinkAboutPR 18772: CHANGE ORDER NO. 1, MCINNIS CONSTRUCTION, INC., PAVING AND DRAINAGE IMPROVEMENTS 18TH ST. MEMORANDUM
CITY OF PORT ARTHUR
PUBLIC WORKS - ENGINEERING DIVISION
TO: Brian McDougal, City Manager
FROM: Susan Polka, P.E., Public Works Director/City EngineerL,P
DATE: January 27, 2015
RE: Proposed Resolution No. 18772
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 18772 that would
authorize the City Manager to execute Change Order No. 1 to the contract with McInnis
Construction, Inc., for construction of street paving and drainage improvements along
18th Street between Fort Worth Avenue and Stillwell Boulevard, extending the time of
said contract by twenty-one (21) calendar days.
BACKGROUND
By Resolution 14-311 dated July 22, 2014, the City Council awarded a contract to
McInnis Construction, Inc., of Silsbee, Texas, in the amount of $2,781,583.85, for the
construction of street paving and drainage improvements along 18th Street between Fort
Worth Avenue and Stillwell Boulevard. The contract time per the contract was 270
calendar days, with the Notice to Proceed being October 1, 2014.
Work on the storm sewer installation is approximately 5% complete. The purchase
order issued for the project states a completion date of June 27, 2015. McInnis
Construction, Inc. has requested a time extension due to the location, condition and
type of water main pipe that is located in 18th Street but was not shown on the plans,
and has supplied documentation for that request. The project engineer, Arceneaux
Wilson & Cole LLC, has verified the documentation and has determined that twenty-one
(21) calendars should be added to the contract time at the present time. Additional
time may be requested under a future change order.
The new completion date by the addition of the twenty-one (21) calendars days
approved would be July 18, 2015.
BUDGET/FISCAL EFFECT
There is no change in the contract amount as a result of Change Order No. 1, though
Purchase Order No. 186699 will need to be amended to reflect the new ending date of
the contract.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18772 that would
authorize the City Manager to execute Change Order No. 1 to the construction contract
with McInnis Construction, Inc., for a time extension to the contract by twenty-one (21)
calendar days to July 18, 2015. There is no additional cost to the City.
P.R. No. 18772
1/27/15 sjp
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN
THE CITY OF PORT ARTHUR AND MCINNIS CONSTRUCTION, INC.,
OF SILSBEE, TEXAS, FOR THE CONSTRUCTION OF STREET
PAVING AND DRAINAGE IMPROVEMENTS ALONG 18TH STREET,
INCREASING THE TIME OF THE CONTRACT AMOUNT BY
TWENTY-ONE (21) CALENDAR DAYS, DUE TO CLOSE PROXIMITY
OF EXISTING 24" WATERLINE, TO A NEW TERM OF 291 DAYS, AT
NO ADDITIONAL COST.
WHEREAS, per Resolution No. 14-311, the City Council awarded a contract for the
construction of street paving and drainage improvements to 18th Street from Fort Worth Avenue
to Stillwell Boulevard to McInnis Construction, of Silsbee, Texas; and,
WHEREAS, the construction of the improvements began on October 1, 2014, with a
contract time of 270 calendar days and an ending date of June 27, 2015; and,
WHEREAS, the purchase order issued for the project has a completion date of June 27,
2015; and,
WHEREAS, McInnis Construction, Inc., had requested a time extension of twenty-one
(21) calendars days to their contract for a delay due to close proximity of an existing 24"
waterline; and,
WHEREAS, the project engineer, Arceneaux Wilson & Cole LLC, has examined the
request and recommends proposed Change Order No. 1 in the amount of twenty-one (21)
calendar days to be added to the contract time for McInnis Construction, Inc., said Change Order
No. 1 being attached as Exhibit"A"; and,
WHEREAS, the new ending date for McInnis Construction, Inc.'s contract would be
July 18, 2015, if the Change Order is approved; NOW THEREFORE,
P.R. No. 18772
1/27/15 sjp
Page 2 of 3
BE IT RESOLVED BY THE CITY COUNCIL OF TILE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 1, attached as Exhibit "A", to
the contract between the City of Port Arthur and McInnis Construction, Inc., for the extension of
said contract by twenty-one (21) calendar days, with the new ending date of the contract being
July 18, 2015; and,
THAT, Change Order No. 1 does not increase the contract amount; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2015 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
P.R. No. 18772
1/27/15 sjp
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
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Brian McDougal Shawna Tubbs, CPPO, CPPB
City Manager Purchasing Manager
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san Polka, .E.
Public Works Director/City Engineer
Exhibit "A"
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,,,:: _ ARCENEAUX WILSON & COLE LLC
Arceneaux Wilson 8 Cole--- _.,, -
AWCEngineering • Surveying • Planning
January 22, 2015
Ms. Susan J. Polka, P.E.
Public Works Director
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: CHANGE ORDER NO. 1
18th Street Improvements from Fort Worth Ave, to Silwell Blvd.
Job No. CPA-750
Dear Ms. Polka:
Attached is Change Order No. 1 for the 18th Street Improvements project. This change order is
a time extension of 21 days due to the contractor being delayed because of close proximity to
an existing 24" waterline. At a request by the City of Port Arthur the contractor was delayed
further work until the location, condition and type of pipe of an existing 24" waterline was
determined. I recommend that the City of Port Arthur authorize this change to the contract. I
have attached Change Order No. 1 which modifies the contract to reflect this change for your
consideration and action. Should you have any questions or require additional information,
please contact our office.
Very truly yours,
Arceneaux Wilson & Cole LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice-President
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642
www.awceng.com
AVVCArnux Wilson 8 ColC'irre� R2
CHANGE ORDER No. 1
DATE: January 22, 2015 JOB NO. CPA-750
AGREEMENT DATE: July 29, 2014
NAME OF PROJECT: 18th Street Improvements from Forth Worth Ave to
Stilwell Boulevard
OWNER: CITY of PORT ARTHUR
CONTRACTOR: McInnis Construction, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Delete to Adjust the following Bid Items to actual quantities used:
a. Extend contract time by 21 days
CHANGE ORDER NO. 1
Arceneaus Wilson & Cole
January 22, 2015
Awc
Job No. CPA=750, Contract No. 1
prauning
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $2,781,583.85
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2,781,583.85
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased]
by: $0.00 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 2,781,583.85
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendar Days
CURRENT DATE OF COMPLETION: June 27, 2015
CONTRACT TIME due to this CHANGE ORDER will be increased by 21 Days
The New DATE OF COMPLETION: July 18, 2015
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC (CONTRACTOR,OFFICER OR OWNER]
McInnis Construction, INC.
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
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Disaster Recovery
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— Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
McInnis Construction, INC.
Aceneaux Wilson& Cole LLC City of Port Arthur 675 South 4th Street
2901 Turtle Creek Dr., Suite 320
Silsbee, TX 77656
Port Arthur, TX 77642 444 4th Street
Port Arthur, TX 77642 Agreement Date: 7-29-14
Phone No.: 409-724-7888 Phone No.:409-983-8100 Phone No.: 409-860-4459
Date: November 11 2014 Contract For (Projeot Description>: • GLO Contract No.:
Project Code No.: P21113 12-305-025-6542
18th Street Improvements from
Bid Package No.: 1 Fort Worth Ave. to Stilwell Blvd.
Change Order No.: 1
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program July 2014
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 2,781,583.85 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 1 $ 0.00 Change Orders: 0 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 2,781,583.85 this Change Order: 270 days
Net Increacc/Deer ace of Net ' e/Demise of
this Change Order: $ 0.00 this Change Order: 21 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 2,781,583.85 Change Orders: 291 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
0.0% (mm/dd/yy) 12 / 31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 10 / 1 /2014 (mm/dd/yy) 7/ 18 / 2015
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEN ®: APPROVED: ACCEPT.
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By. CJ ` By: By: / i
ENGINEER OWNER CONTRACTOR
Date: OO76",/.5.— Date: Date:
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program July 2014
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? 0 Increase 0 Decrease x No Change
If there is a change, how many beneficiaries will be affected? Total UM
2. Effect of this change on scope of work: 0 Increase 0 Decrease x No Change
3. Effect on operation and maintenance costs: 0 Increase 0 Decrease x No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? x Yes 0 No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes x No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) x Yes 0 No
7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes 0 No
8. Are the handicapped access requirements/approval
still valid? (if applicable) x Yes 0 No
9. Are other Disaster Recovery contractual special condition clearance
still valid? x Yes 0 No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program April 2014