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Home My WebLink AboutPR 18838: SPRINT WASTE SOLUTIONS, LEACHATE HAULING AT THE CITY LANDFILL PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO: Brian McDougal, City Manager D FROM: Susan Polka, P.E., Public Works Director/City Engineer Js G(` DATE: January 28, 2015 SUBJECT: P.R.18838 —Leachate Hauling COMMENTS RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 18838, approving the third year and final year of a contract with Sprint Waste Solutions of Port Arthur, Texas, for leachate hauling for the City Landfill. This contract is for an hourly rate of$53.78 per hour not to exceed $100,000 per year. This service will be provided on an as-needed basis. BACKGROUND: This is an annual contract for hauling leachate for the City Landfill Division. The City approved Resolution 13-037 entering into a one-year agreement with Sprint Waste Solutions with the option to renew for two additional one-year periods. The City approved Resolution 14- 026 authorizing the first year renewal. This request is for the second and final renewal of the leachate hauling contract with Sprint Waste Solutions. BUDGETARY/FISCAL EFFECT: Funding is available in Landfill Account No. 403-1274-533.51-01. EMPLOYEE/STAFF EFFECT: None. SUMMARY: It is recommended that the City Council approve Proposed Resolution No. 18838, approving the final contract renewal with Sprint Waste Solutions of Port Arthur, Texas, for leachate hauling at an hourly rate of$53.78 per hour not to exceed $100,000. P.R. No. 18838 1/28/15 SP Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE SECOND AND FINAL YEAR RENEWAL OF THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND SPRINT WASTE SOLUTIONS OF PORT ARTHUR, TEXAS, FOR LEACHATE HAULING AT THE CITY LANDFILL, FOR A FEE OF $53.78 PER HOUR IN THE NOT-TO-EXCEED AMOUNT OF $100,000.00. FUNDING IS AVAILABLE IN LANDFILL ACCOUNT NO. 403-1274-533.51-01. WHEREAS, pursuant to Resolution No. 13-037, the City entered into a one year agreement with the option to renew for two additional one-year periods with Triangle Waste Solutions of Port Arthur, Texas, for leachate hauling; and WHEREAS, pursuant to Resolution No. 14-026, the City authorized the first year renewal with Triangle Waste Solutions,now known as Sprint Waste Solutions; and WHEREAS, the City deems it in the best interest of the citizens of Port Arthur to renew the agreement with Sprint Waste Solutions for the second and final year, in substantially the same form as attached Exhibit "A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager is hereby authorized to execute the second and final year renewal of the contract with Sprint Waste Solutions of Port Arthur, Texas, for leachate hauling for the landfill at a rate of$53.78 per hour, which is being increased from last year's rate of$53.35 per hour based on the 0.8% increase in the Consumer Price Index not to exceed $100,000.00, in substantially the same form as attached hereto as Exhibit "A". THAT, funding is available in Landfill Account No. 403-1274-533.51-01. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. No. 18838 1/28/15 SP Page 2 of 2 READ,ADOPTED, AND APPROVED this the day of , A.D. 2015 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: , Councilmember: , , , NOES: . Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: {Id Valecia Tizeno, Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: 44140411 -d&Z-' Brian McDougal, City Manager Deborah Echols, CPA, Director of Finance ---Zgr_R-PE e Polka, P. E., Director of Public Works Shawna Tubbs, CPPO, CPPB, Purchasing Manager EXHIBIT "A" RENEWAL CONTRACT FOR HAULING OF LEACHATE THIS AGREEMENT, made this the day of , 2015, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY", and Sprint Waste Solutions , hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. Pursuant to Resolution 13-037, the City entered into a one-year contract with the option of renewal for two additional one-year periods. The parties hereby agree to exercise said option for a second and final year renewal. 2. The term of this Contract shall be from February 14, 2015 to February 13, 2016. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required on CONTRACTOR in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the Specifications and contract documents and comply with the terms therein for unit prices as stated below(based on the 0.8% increase in the Consumer Price Index for 2014): ITEM Tank Truck w/Operator $ 53.78 /hour Full Load Tank Truck w/Operator $ 53.78 /hour Partial Load Minimum Hours Charged Per Call Out 4 hour Full or Partial Load 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Advertisement for Bids* 3) General Information* 4) Specification* 5) Bid* 6) Bidder's Information Sheet* 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above_written. Signed on the day of , 2015. OWNER: CONTRACTOR: CITY OF PORT ARTHUR SPRINT WASTE SOLUTIONS BY: BY: Brian McDougal Print Name: City Manager Title: *These items were attached to the original letting contract. The agreement is only included in this renewal.