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Home My WebLink AboutPR 18826: CHANGE ORDER NO. 9, ALLCO, L.L.C.; 24" WATERLINE MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Brian McDougal, City Manager FROM: Jimmie Johnson, Director of Utility Operations DATE: February 17, 2015 RE: Proposed Resolution No. 18826 RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 18826 authorizing the execution of Change Order No. 9 for the 24" Waterline from 19th Street to the Sabine Neches Canal Project with ALLCO, L.L.C., of Beaumont, Texas. This change order is for the installation of two 24" tees, 24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road Elevated Storage tank project. This change order will allow there to be water service available for the supply water to the proposed storage tank once it is constructed. In addition this change order is to remove and replace an existing fence along Terminal Road in order to install the proposed 24" waterline. Also, included in this change order is a time extension of 30 days due to this work not being a part of the original contract. The total cost for this change order will increase the contract amount $72,972.00. BACKGROUND This project will extend a 24" water transmission main from the old Water Purification Plant to W. 7th Street and SH 82. BUDGET/FISCAL EFFECT Pursuant to Resolution No. 12-597, funding for this project will be charged through a City Account No. 429-1258-532.59-00, Project No. WSI003. SUMMARY I recommend that the City Council approve Proposed Resolution No.18826. P. R. No. 18826 02/17/15 jj RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 9 BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, L.L.C.; FOR THE 24" WATERLINE FROM 19TH STREET TO THE SABINE NECHES CANAL, IN AN AMOUNT NOT-TO- EXCEED $72,972.00, INCREASING THE CONTRACT AMOUNT TO $3,518,973.40, AND A TIME EXTENSION OF THIRTY (30) DAYS, INCREASING THE CONTRACT TIME TO 429 DAYS. UTILITY OPERATIONS ACCOUNT NO. 429-1258-532.59-00, PROJECT NO. WSI003. WHEREAS, per Resolution No. 13-503, the City entered into a contract for the installation of a Waterline from 19th Street to the Sabine Neches Canal, in the amount of $3,114,960.00,with a contract term of 365 calendar days; and WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional $40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur that was not included in the original contract, bringing the contract price for the project to $3,155,446.00 accepted by Allco; and WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of $21,980.00 for the use of 24" Certa-Loc restrained joint C900 PVC pipe in lieu of the 24" cement lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of $3,133,466, and a time extension of six (6) days due to inclement weather bring the date of completion to January 25,2015; and WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional $12,072.00 for the relocation of an existing 6" waterline that was discovered during construction on Charleston Ave, the re-route of the 24" waterline to miss an existing storm sewer, and one foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line during the 18th Street construction project to a new contract total of$3,145,538.00, and a time P. R. No. 18826 02/17/15jj Page 2 of 4 extension of six (6) days due to inclement weather, bringing the date of completion to January 31, 2015; and, WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension of 3 days due to weather delays,to a new completion date of February 3,2015; and, WHEREAS, per Resolution No. 14-449, Change Order 5, authorized the relocation of the proposed 24"waterline to avoid an existing structure at the intersection of 18th Street and Railroad Ave. in the amount not to exceed $53,100.00 to a new contract total of$3,198,638.00 and a time extension of three (3) days due to inclement weather bring the date of completion to February 6, 2015; and, WHEREAS,per Resolution No. 14-554, Change Order 6, authorized the relocation of an existing 12"waterline at Railroad Ave. in the amount not to exceed$52,659.00,and a time extension of eight(8)days due to inclement weather; and, WHEREAS, per Resolution No. 14-607, Change Order 7, authorized the performing a 20-inch hot tap on an existing 20-inch waterline on Atlanta Street and an additional 250 feet of 30-inch, DR-11 HDPE of directional drilling in an amount not to exceed$141,090.00, and a time extension of four(4)days due to inclement weather; and, WHEREAS,per Resolution No. 14-645, Change Order 8, authorized a time extension of four (4) days due to weather delays to a new contract time of 399 days and a contract price increase of$53,614.40 for additional HDPE footage needed to clear the existing underground structure that was unknown; WHEREAS, Arceneaux Wilson & Cole LLC, has requested and recommended Change Order No. 9 increasing the time by thirty (30) days for a new contract time of 429 days with a new completion date of March 24, 2015, and increasing the contract price to $3,518,973.40 for the installation of two 24" tees, 24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road Elevated Storage tank project. This change order will allow there to be P. R. No. 18826 02/17/15jj Page 3 of 4 water service available for the supply water to the proposed storage tank once it is constructed. In addition this change order is to remove and replace an existing fence along Terminal Road in order to install the proposed 24" waterline; this change order has been evaluated by Arceneaux Wilson & Cole LLC,and the Utility Operations Department(attached hereto as Exhibit"A"). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 9 between the City of Port Arthur and Allco L.L.C., for the increased time extension of thirty (30) days for a new contract time of 429 days, with a new completion date of March 24, 2015, and increasing the contract price by $72,972.00 to a new contract price of$3,518,973.40, attached hereto as Exhibit "A"; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED AND APPROVED THIS day of , 2015 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor P. R. No. 18826 02/17/15jj Page 4 of 4 ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: Brian McDougal Shawna Tubbs, CPPB City . ager Purchasing Manager 410_ Ji ie Johnson, PhD. Director of Utilities APPROVED AS TO AVAILABILITY OF FUNDS: AlaitetkZ Deborah Echols Director of Finance Account No.: 429-1258-532.59-00 Project No.: WSI003 Exhibit "A" (AW&C Change Order No.9) A ARCENEAUX WILSON & COLE LLC Arcencaux Wilson & Cole .F. AWCEngineering • Surveying • Planning January 26, 2015 Dr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO. 9 24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL Job No, CPA-650 Dear Mr. Johnson: Attached is Change Order No. 9 for the 24" Waterline from 19th Street to the Sabine-Neches Canal. This change order is for the installation of two 24" tees, 24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road Elevated Storage tank project. This change order will allow there to be water service available for the supply water to the proposed storage tank once it is constructed. In addition this change order is to remove and replace an existing fence along Terminal Road in order to install the proposed 24" waterline. Also, included in this change order is a time extension of 30 days due to this work not being a part of the original contract. The total cost for this change order will increase the contract amount $72,972.00. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 9 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice-President (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 www.awceng.com AWC CHANGE ORDER No. 9 DATE: January 26, 2015 JOB NO. CPA-650 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Canal OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Install 24" Tees, Valves, Foster Adapters, Solid Sleeve and Caps for the Tie-In at Terminal Road. [+] $ 69,878.00 b. Install a 6' Wood Fence at residence on Terminal Road, which was removed due to the 24" Waterline [+] $ 3,094.00 c. Extend contract time by 30 days TOTAL $ 72,972.00 �r CHANGE ORDER NO. 9 ! - January 26, 2015 AIATCJob No. CPA-650, Contract No. 1 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,114,960.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,446,001.40 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $ 72,972.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 3,518,973.40 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 34 Calendar Days CURRENT DATE OF COMPLETION: February 22, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 30 Days The New DATE OF COMPLETION: March 24, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR'INNER] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2 ARCENEAUX WILSON & COLE LLC Arceneaux Wilson & Cole--- AWCEngineering • Surveying • Planning January 26, 2015 Dr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: PROPOSAL FOR CHANGE ORDER NO, 9 24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL Job No. CPA-650 Dear Mr. Johnson: Attached is Change Order No. 9 for the 24" Waterline from 19th Street to the Sabine-Neches Canal. This change order is for the installation of two 24" tees, 24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road Elevated Storage tank project. This change order will allow there to be water service available for the supply water to the proposed storage tank once it is constructed. In addition this change order is to remove and replace an existing fence along Terminal Road in order to install the proposed 24" waterline. Also, included in this change order is a time extension of 30 days due to this work not being a part of the original contract. The total cost for this change order will increase the contract amount $72,972.00. I recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 9 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice-President (409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 • Port Arthur, Texas 77642 www.awceng.com Arcen eauz Wilson & Cole——-- AWC CHANGE ORDER No. 9 DATE: January 26, 2015 JOB NO. CPA-650 AGREEMENT DATE: November 5, 2013 NAME OF PROJECT: 24" Waterline from 19th Street to the Sabine-Neches Canal OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Install 24" Tees, Valves, Foster Adapters, Solid Sleeve and Caps for the Tie-In at Terminal Road. [+] $ 69,878.00 b. Install a 6' Wood Fence at residence on Terminal Road, which was removed due to the 24" Waterline [+] $ 3,094.00 c. Extend contract time by 30 days TOTAL $ 72,972.00 CHANGE ORDER NO. 9 January 26, 2015 AWCJob No. CPA-650, Contract No. 1 CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $3,114,960.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,446,001.40 The CONTRACT PRICE due to this CHANGE ORDER will be [increased] [decreased] by: $72,972.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 3,518,973.40 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 365 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 34 Calendar Days CURRENT DATE OF COMPLETION: February 22, 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 30 Days The New DATE OF COMPLETION: March 24, 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWN ] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 2 of 2