HomeMy WebLinkAboutPR 18846: SIDDONS-MARTIN EMERGENCY GROUP, FIRE DEPT PORT ARTHUR FIRE DEPARTMENT
MEMORANDUM
To: City Manager Brian McDougal
From: Deputy Fire Chief John Avery
Re: Proposed Resolution 18846
Date: 2/5/15
COMMENT
RECOMMENDATION:
The Fire Department recommends that the City Council approve Proposed Resolution 18846 authorizing
the second renewal,the third and final year, of a contract with Siddons-Martin Emergency Group of Port
Arthur and Houston, Texas for preventive maintenance and repair to Fire Department fire apparatus
(engines and ladders) and other special response vehicles (hazardous materials and rescue vehicles) in a
total amount not to exceed$160,000.The vendor has agreed to renew for the terms outlined in the original
contract.The not to exceed amount represents the maximum authorized expenditures requested but is not a
contractual obligation requiring the fire department to spend that amount. Over the past several budget
years, the Siddons-Martin contract expenditures have constituted 65% to 75% of the total vehicle
maintenance costs of the fire department. Approximately $30,000 of the total annual expenditures with
Siddons-Martin will be for preventive maintenance,and the balance will be for repairs. The balance of the
fire department's vehicle maintenance budget not expended with Siddons-Martin is for items such as tires,
light vehicle repairs and other repairs not covered under the Siddons-Martin contract.
BACKGROUND:
Port Arthur Fire Department operates a number of fire apparatus and special service response vehicles.
These vehicles represent a substantial investment of federal and local money and are expected to have a
service life of 15 plus years. The proper servicing and repair of these vehicles is absolutely necessary to
ensure both their longevity and their performance dependability under situations which cannot abide
untimely failure.For a number of years,the City's internal fleet service was unable to meet the needs of the
Fire Department; consequently,those services have been performed,first on an ad hoc basis,and now on a
contract basis,by the Siddons-Martin Emergency Group,which specializes in emergency vehicle servicing.
Most of the fire department's heavy vehicles are Pierce fire apparatus. Siddons-Martin is an authorized
warranty service provider for Pierce. Siddons-Martin has dependably performed the contracted services in
the past.
BUDGET/FISCAL EFFECT:
Funding from account# 001-1121-522.43-00 Motor Vehicle Maintenance.
STAFFING/EMPLOYEE EFFECT:
None
P.R. 18846
2/5/15 jda
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND AND FINAL
YEAR RENEWAL OF THE CONTRACT WITH SIDDONS-MARTIN
EMERGENCY GROUP OF PORT ARTHUR AND HOUSTON,
TEXAS, FOR PREVENTIVE MAINTENANCE AND REPAIR TO
FIRE DEPARTMENT FIRE APPARATUS AND OTHER SPECIAL
RESPONSE VEHICLES, IN A TOTAL ANNUAL AMOUNT NOT
TO EXCEED $160, 000 . 00 . FUNDING FROM MOTOR VEHICLE
MAINTENANCE ACCOUNT #001-1121-522 .43-00 .
WHEREAS, pursuant to resolution 13-093 adopted by the
City Council on February 19, 2013 , the City entered into a
one-year contract with Siddons-Martin Emergency Group of
Port Arthur and Houston, Texas to provide for preventive
maintenance and repairs to Fire Department fire apparatus
and other special response vehicles; and
WHEREAS, the contract provided for the option to renew
for two additional one-year periods; and
WHEREAS, Siddons-Martin Emergency Group has signed an
agreement, attached hereto as Exhibit "A" , to renew the
contract for a third year (second and final year renewal)
at the same prices as quoted in the 2013 contract; now
therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the
preamble are true and correct .
Section 2 . That the City Council herein authorizes
the second and final year renewal of the contract with
Siddons-Martin Emergency Group at the same prices as quoted
in the 2013 contract, not to exceed the annual amount of
$160, 000 . 00 .
Section 3 . That an authorized agent of Siddons-Martin
Emergency Group will sign this resolution agreeing to the
terms hereof .
P.R. 18846
2/5/15 jda
Section 4 . That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this day of
, 2015, at a Regular Meeting of the City
Council of the City of Port Arthur, Texas, by the following
vote : AYES :
MAYOR:
COUNCILMEMBERS :
NOES :
Deloris Prince
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
\rout,
Val Tizeno
City Attor ey
APPROVED FOR ADMINISTRATION:
Brian McDougal
City Manager
P.R. 18846
2/5/15 jda
APPROVED AS TO AVAILABILITY OF FUNDS:
it/ i //
Deborah Echols
Director of Finance
Shawna Tubbs, CPPO, CPPB
Purchasing Manager
AGREED TO:
SIDDONS-MARTIN
By:
Print Name : Title :
EXHIBIT "A"
DLLORIS"BOBBIE"PRINCE,MAYOR BRIAN MCDOUGAL
DERRICK FREEMAN.MAYOR PRO TEM c'rry MANAGER
COUNCIL MEMBERS: City o/ SHERRI BELLARD.TRMC
CITY SECRETARY
RAYMOND SCOTT,JR.
TIFFANY L.HAMILTON
MORRIS ALBRIGHT,IIIu r t r 1 It u r VAL TIZENO
STEPHEN MOSELY CITY AT"T"ORNEY
WILLIE"BAE"LEWIS,JR.
ROBERT E."BOB"WiLLIAMSON
KAPRINA RICHARDSON FRANK
Siddons-Martin Emergency Group— Preventive Maintenance & Repair to Fire Dept Vehicles
Original Contract Period: March 11, 2014 to March 10, 2015
Original Contract Price: Per attached Appendix A
Proposed Contract Renewal Period: March 11,2015 to March 10, 2016
11( I agree to renew my existing contract at the original contract price and proposed renewal period listed
above. -
❑ I disagree(if so, please give brief explanation)
Printed"Name Telephone No
Sig1 ure — Date
Must be signed by a person having authority to bind the firm in a contract.
Purchasing Division/Finance Dept 1 Shawna Tubbs,CPPO,CPPB,Purchasing Manager
P.O.Box 10891444 4th Street I Port Arthur,Texas 776411 409.983.8160 'Fax 409.983.8291
11NV ti,rortarthur et