HomeMy WebLinkAboutPR 18855: MOWING, AFFORDABLE LAWN & TRACTOR SERVICE P. R. No. 18855
01/29/2015 cs
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN INCREASE IN BLANKET
PURCHASE ORDER NO. 181309 BY $700.00, AND THE SECOND YEAR
(FIRST RENEWAL) OF A MOWING CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND AFFORDABLE LAWN & TRACTOR SERVICE,
OF PORT ARTHUR, TEXAS, FOR THE MOWING OF VARIOUS CITY
PROPERTIES, PARKS AND RIGHT-OF-WAYS IN THE CITY
DESIGNATED AS GROUP 10, IN AN ANNUAL AMOUNT NOT TO
EXCEED $5,600.00. PARKS DIVISION, FY 2015 BUDGET ACCOUNT NO.
001-1207-531.31-00.
WHEREAS, pursuant to Resolution No. 14-023, the City of Port Arthur entered into a
mowing contract with Affordable Lawn & Tractor Service for the mowing of Group 10
commencing on March 1, 2014 and ending on February 28, 2015; and,
WHEREAS, the Purchasing Division issued Blanket Purchase Order No. 181309 and
several invoices have been received and exceeded the Blanket Order balance; and,
WHEREAS, the contract included an option to renew for a two (2) additional one-year
periods; and,
WHEREAS, the mowing frequency is as follows: Zero/None in January and February;
one (1) in March; two (2) per month in April, May and June; one (1) in July; two (2) per month
in August and September; one (1) per month in October and November; zero/none in December
and two (2) floating cuts for a total of sixteen(16) cuts; and,
WHEREAS, the City Council desires to increase Blanket Order No. 181309 by an
additional $700; and,
WHEREAS,the City Council desires to renew the contract with Affordable Lawn&
Tractor Service for mowing of Group 10, in an annual amount not to exceed $5,600.00; now
therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
P. R. No. 18855
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Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes an
increase to the Blanket Purchase Order No. 181309 by $700.
Section 3. That the City Council hereby authorizes the second year (first renewal) of
the contract with Affordable Lawn & Tractor Service for the mowing of Group 10, in annual
amount not to exceed $5,600.00.
Section 4. That an authorized representative from Affordable Lawn & Tractor Service
will sign this resolution agreeing to the terms herein.
Section 5. That funding is or will be made available in the Parks & Recreation Division
FY 2015 Budget Account No. 001-1207-531.31-00.
Section 6. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ,ADOPTED AND APPROVED THIS day of February A.D., 2015, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Deloris Prince, Mayor
I -
P. R. No. 18855
01/29/2015 cs
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, Ci Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
Albe " . Th e-n V
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
ALlaidaeL-
Deborah Echols, Director of Finance
Shawna Tubbs, Purchasing Manager
AGREED TO:
AFFORDABLE LAWN & TRACTOR SERVICE
By:
Print Name:
Title:
J